Administrative Officer (GMG/AM 3)
Manchester Parish Library Network
Job Purpose:
The Administrative Officer will coordinate delegated matters pertaining to personnel and ensure the proper maintenance and upkeep of the physical facilities at the Parish and Branch libraries.
Key Responsibilities:
Manages the Human Resources Management division by:
- Interpreting the Jamaica Library Service's policies and procedures for staff
- Preparing and disseminating memoranda to outline changes in organization, administrative policies and procedures to supervise staff to improve work flow
- Coordinating the offices services including records control, housekeeping and special reports
- Participating in the orientation of new employees and providing them with information on the operations of the Parish Libraries; the employment contracts and documentation on the conditions of service
- Keeping up-to-date with the HR policies of the Jamaica Library Service
- Advising and assisting supervisors on personnel matters
- Participating in staff recruitment contact with advertising media, schools or other sources of man power to find suitable person to fill vacancies
- Arranging and assisting with the selection of personnel e.g. interviewing, screening and testing job applicants
- Preparing letters of appointment
Participates in staff appraisal by:
- Ensuring the preparation of performance appraisals and other forms of reports on employees
- Monitoring the implementation of performance appraisals
- Plans, organizes and implements staff welfare, health and safety services, recreation facilities
- Assists with the execution of employee grievance procedures in keeping with the overall grievance procedures of Jamaica Library Service
- Ensuring that proper procedures are followed in processing applications for vacation leave, study leave, pre-retiring benefits, leave passage loans and salary advances and other employee benefits
- Maintaining personnel records for pension purposes, gratuity payments and other scheme
- Submitting records for pension purposes to the appropriate authority on termination of employee's services
Key Competencies:
- Highly developed analytical, interpersonal and communication skills
- Sound knowledge of the Staff Orders, Public Sector Rules, Regulations, Acts and Guidelines
- Sound knowledge of the Government Procurement Procedures
- Well developed time management skills
- Strong interpersonal and negotiating skills inclusive of counseling, grievance handling and interviewing
- A high level of proficiency in the use of computer applications
- Good knowledge of event planning
Qualifications and Experience:
- University degree in Management Studies, Public or Business Administration
- Minimum of two (2) years working experience
Salary scale: $1,181,789 p.a. - $1,404,775 p.a. (As of April 1, 2020)
A written application along with résumé should be submitted no later than March 20, 2020 to:
The Director General
Jamaica Library Service
2 Tom Redcam Drive,
P.O. Box 58, Kingston 5
or
Email: hrm@jls.gov.jm
Interested persons can visit the organization's website www.jls.gov.jm for further details. Please note that only shortlisted candidates will be contacted.
