Administrative Assistant (Kingston, Jamaica) - Susie's Bakery

 

We’re seeking an Administrative Assistant to join Susie’s team in Kingston, Jamaica!

Responsibilities:

• Oversee inventory and ordering.
• Use inventory management tools.
• Communicate with suppliers to secure great deals.

Requirements:

• Excellent organizational skills.
• Tech-savvy and detail-oriented.
• Reliable transportation.
• Ability to work flexible hours including weekends when required

Be part of a dynamic and supportive team.

Send your resume to susiebakery9@hotmail.com by December 25, 2024.

Executive Assistant (St. Catherine, Jamaica) - JUTC

The JUTC is a limited liability company incorporated under the Companies Act of Jamaica and owned by the Government of Jamaica (GOJ). Reporting to the Ministry of Science, Energy, Telecommunications and Transport, the JUTC is the exclusive provider of public transit services in the Kingston Metropolitan transit Region. The Company delivers public transport services seven (7) days a week and, in some instances, up to 14 hours a day.

We therefore invite an organized, efficient and detail-oriented individual to join the JUTC in the role of Executive Assistant. 

Minimum Required Qualifications and Experience:

• Bachelors of Science degree in Business Administration or Equivalent qualifications
• At least eight (8) years working experience as a Senior Secretary working with high level Executives or providing support in a similar role
• Certified Administrative Professional or other training in Administrative Management would be an asset

Job Purpose

The Executive Assistant is responsible for supporting the Office of the Managing Director through coordinating activities and performing confidential administrative duties.

Required Knowledge, Skills and Competencies:

• Excellent oral and written communication skills
• High integrity/ethics and a highly developed sense of accountability
• Confidentiality 
• Must be detail-oriented
• Experience in planning, organizing, and managing meetings
• Excellent experience in minute taking and preparation
• High competencies in computer applications and Microsoft Office Suite applications
• Proven track record in the design, development and implementation of corporate procedural and administrative systems, processes and procedures
• Ability to execute tasks within stipulated deadlines
• Excellent interpersonal skills

Remuneration:

Salary: $5,198,035 per annum, payable monthly and related benefits.

Applications with detailed resumes should be sent by: October 8, 2024

Recruitment,

Jamaica Urban Transit Company Limited,

Michael Manley Druve,

P.O. Box 575,

Twickenham Park,

St. Catherine.

Email: recruitment@jutc.com.jm

Note: While we thank all applicants for their interest, only short-listed candidates will be contacted.

Administrative Assistant (Westmoreland, Jamaica) - Sandals South Coast

 “Dream Big with Us”

Opportunity, training, education, and the potential to turn dreams into a better life, that is the story of Sandals Resorts International and it can be yours too.

Join us in our mission to create Caribbean moments and memories that inspire people, their families, and our global community to dream bigger and live more prosperous, sustainable, and fulfilling lives.”

ADMINISTRATIVE ASSISTANT

The successful applicant will be responsible for providing comprehensive support to the Division Head. He or she will complete a wide range of administrative tasks including assisting with special projects such as reports, collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and making travel arrangements.

Requirements/duties of the position:

• Ability to identify and implement work methods that result in improved efficiency and productivity in the work place
• Strong organisational and communication skills
• Strong sense of confidentiality
• Ability to manage one’s own time as well as others’
• Ability to maintain schedules, coordinate meetings and take meeting minutes
• Ability to multi-task in a busy office
• Energetic, creative with a vibrant personality
• Ability to efficiently and competently resolve challenges if they arise
• Ability to work independently as well as in a team environment
• Diplomacy and integrity

Qualifications and Experience:

• College /University degree or equivalent experience
• Minimum of two (2) years’ experience in a related field
• Must be computer literate with a strong grasp of applications such as Word, Excel, and Adobe etc.
• Must have effective verbal and written communication skills

A clean Police Record will be required at time of interview.

Interested persons should submit their applications by February 1, 2024 with curriculum vitae via email to:

The Recruitment and Compliance Specialist

Sandals South Coast

Email: recruitswh@grp.sandals.com

NB: Please enter “Administrative Assistant” in the subject field in the email for consideration. We thank all applicants for their interest but only short listed candidates will be contacted.

Administrative Assistant (Kingston, Jamaica) - General Legal Council

 The General Legal Council invites suitable candidates to submit their applications for the position of: 

Administrative Assistant

The scope of responsibilities:

Under the general direction of the Secretary of the Disciplinary Committee, the Administrative Assistant will be responsible for taking and transcribing verbatim notes of meetings and hearings of the Disciplinary Committee of the General Legal Council.

The successful applicant will be required to work on Saturdays.

Qualifications:

• At least five (5) CXC passes including English Language
• Typing speed of at least sixty (60) words per minute
• At least three (3) years working experience

Competencies:

• Ability to accurately type verbatim notes 
• Sound written and oral skills
• Excellent interpersonal skills
• Strong ethical standards
• High degree of professionalism
• Very high regard for confidentiality
• Able to meet deadlines in a fast paced environment
• Committed to working in a team-oriented environment
• Familiarity with Microsoft Office Suite applications
• Knowledge of shorthand or speed-writing would be a considerable asset

Interested persons should apply in writing to:

The Finance & Administration Manager

General Legal Council

P.O. Box 1093, Kingston or email to: secretary@generallegalcouncil.org

Administrative Assistant (Mandeville, Jamaica)

A fast growing company seeks the services of people who are internally driven individuals with a strong business mindset to pro actively build long-term, profitable relationships. The individual must be capable to fulfill the goals and objectives of the position, while complying with the policies and procedures of the company.

Administrative Assistant for the Technical Director 

(Mandeville)

Responsibilities:

• Coordinate and execute all administrative duties for the Technical Director
• Maintain the general filing system and print and bind documents as necessary
• Prepare and send quotations to clients with authorization from Management (QuickBooks/Excel - Bill of Quantities)
• Respond to general public and customer inquiries
• Occasionally accompany the Technical Director on site visits

Requirements:

• Certification in related field
• Excellent interpersonal, organizational and communication skills
• Minimum of three (3) to five (5) years experience
• Should have their own reliable motor vehicle
• A proven track record of developing exceptional client relationships
• Experience with Microsoft Word, Excel and PowerPoint 
• Must be flexible and able to work flexible hours

Kindly send résumé to organisationrecruitment@gmail.com by November 20, 2020.

Pension Officer (Kingston, Jamaica) - National Land Agency

The successful candidate will report to the Senior Administrator, Pension and Leave Management.

Pension Officer (Temporary - 1 post)

One (1) year and ten (10) months

Job Purpose

To ensure that the Executive Agency Pension (EA) Scheme and the Government of Jamaica (GOJ) Scheme are administered in accordance with their respective Pension Acts and Regulations.

Key Responsibilities

Management/Administrative Responsibilities

• Assists with the administration of the EA and GOJ Pension Schemes
• Assists with the review and update of the human resource policies and ensures their dissemination and implementation

Minimum required education and experience:

• Bachelor's degree in Human Resource Management, or equivalent qualifications
• At least three (3) years related working experience

Detailed information about the position can be accessed from the Agency's website at www.nla.gov.jm

A letter of application accompanied by a resume should be submitted no later than November 27, 2020 to jobapplications@nla.gov.jm for the attention of:

The Director, Human Resource Management and Development

National Land Agency

8 Ardenne Road,

Kingston 10.

We appreciate all responses but only shortlisted applicants will be contacted.

Office Administrator (Kingston, Jamaica)

A medium-sized agro-manufacturing and distribution company is:

Seeking to employ a highly trained and experienced Office Administrator to fill a senior position in the office.

Qualifications:

• Associate degree in Office Management or Business Administration
• Four (4) to six (6) years experience in office management

Suitably qualified persons who are interested can submit their résumés with cover letters to: hcsolutionsjm@gmail.com by November 20, 2020.

We thank all applicants for their interest but only shortlisted applicants will be contacted. 

Administrative Assistant (Kingston, Jamaica) - National Irrigation Commission Limited

Applications are invited from suitably qualified persons for the position of:

Administrative Assistant

Job Summary

Under the direct supervision of the Public Relations Specialist, the Administrative Assistant is responsible for providing general administrative support to the Public Relations Specialist and the Public Relations Unit. 

Key Responsibilities include:

• Produce Minutes of meetings as assigned
• Produce departmental and other reports as required
• Manage and maintain hard and soft copy files and records in accordance with established procedures
• Conduct administrative functions which includes booking and coordinating meetings and events, managing calendar schedules
• Liaise with internal and external stakeholders including government ministries/agencies and ensure adequate coordination and coverage of events
• Assist in the design and production of the Commission's Annual Report and educational/promotional materials (e.g. newsletters, banners, brochures, pamphlets)
• Assist in the preparation of speeches, messages and other communique
• Manage, update and monitor the Commission's website and social media platforms

Minimum Requirements:

• Current designation in Certified Administrative Professional (CAP); OR
• Diploma in Administrative Management level 4
• Certificate in Public Relations or Associate degree in Mass Communication or related field of study
• A minimum of three (3) years working experience in an administrative or public relations position
• Excellent command of the English Language and ability to communicate effectively both orally and in writing
• Proficiency in Microsoft Office Suite and other related applications
• Excellent interpersonal, customer service and team building skills
• High degree of integrity and flexibility
• Knowledge of public relations principles and practices
• Working knowledge of photography  graphic art techniques including design and layout is desirable
• Familiarity with the access to Information Act and relevant government regulations

How to apply:

Submit applications which must include a formal cover letters and detailed résumés no later than April 3, 2020 to:

The Manager, Human Resources and Industrial Relations

National Irrigation Commission Limited

P.O. Box 631,

Kingston 6.

Email:  hr@nicjamaica.com

Administrative Assistant (Montego Bay, Jamaica) - Gourzong Realty Group

Gourzong Realty Group, a leading real estate company in Montego Bay, is seeking an Administrative Assistant for its front desk.

The desired candidate must have the following qualifications and experience:

• Display a mature yet pleasant attitude
• Strong work ethic
• Strong organizational skills
• Technological sound with good knowledge of Microsoft Office Suite applications including Word and Excel
• Excellent team player
• Office/administrative experience in a real estate environment would be an asset (filing, answering the phone, multitasking, etc)

In addition, the candidate must have at least five (5) CXCs including grade 1 or 2 in English. Great oral and written communication skills are required. Salary commensurate with qualifications.

Send résumé to: management@gourzongrg.com 
Deadline: March 31, 2020.

We appreciate all applications but only shortlisted candidates will be contacted.

Administrative Officer (GMG/AM 3) - (Manchester, Jamaica) - Jamaica Library Service

The Jamaica Library Service, an agency of the Ministry of Education, Youth and Information invites qualified and competent persons to fill the following positions:

Administrative Officer (GMG/AM 3)
Manchester Parish Library Network

Job Purpose:

The Administrative Officer will coordinate delegated matters pertaining to personnel and ensure the proper maintenance and upkeep of the physical facilities at the Parish and Branch libraries.

Key Responsibilities:

Manages the Human Resources Management division by:

• Interpreting the Jamaica Library Service's policies and procedures for staff
• Preparing and disseminating memoranda to outline changes in organization, administrative policies and procedures to supervise staff to improve work flow
• Coordinating the offices services including records control, housekeeping and special reports
• Participating in the orientation of new employees and providing them with information on the operations of the Parish Libraries; the employment contracts and documentation on the conditions of service

Maintains the Human Resource Management Division functions in the Parish Library by:

• Keeping up-to-date with the HR policies of the Jamaica Library Service
• Advising and assisting supervisors on personnel matters
• Participating in staff recruitment contact with advertising media, schools or other sources of man power to find suitable person to fill vacancies
• Arranging and assisting with the selection of personnel e.g. interviewing, screening and testing job applicants
• Preparing letters of appointment

Participates in staff appraisal by:

• Ensuring the preparation of performance appraisals and other forms of reports on employees
• Monitoring the implementation of performance appraisals 

1. Plans, organizes and implements staff welfare, health and safety services, recreation facilities
2. Assists with the execution of employee grievance procedures in keeping with the overall grievance procedures of Jamaica Library Service

Administers regulations governing conditions of employment by:

• Ensuring that proper procedures are followed in processing applications for vacation leave, study leave, pre-retiring benefits, leave passage loans and salary advances and other employee benefits
• Maintaining personnel records for pension purposes, gratuity payments and other scheme
• Submitting records for pension purposes to the appropriate authority on termination of employee's services

Key Competencies:

• Highly developed analytical, interpersonal and communication skills
• Sound knowledge of the Staff Orders, Public Sector Rules, Regulations, Acts and Guidelines
• Sound knowledge of the Government Procurement Procedures
• Well developed time management skills
• Strong interpersonal and negotiating skills inclusive of counseling, grievance handling and interviewing
• A high level of proficiency in the use of computer applications
• Good knowledge of event planning

Qualifications and Experience:

• University degree in Management Studies, Public or Business Administration
• Minimum of two (2) years working experience

Salary scale: $1,181,789 p.a. - $1,404,775 p.a. (As of April 1, 2020)

A written application along with résumé should be submitted no later than March 20, 2020 to:

The Director General

Jamaica Library Service

2 Tom Redcam Drive,

P.O. Box 58, Kingston 5

or

Email: hrm@jls.gov.jm

Interested persons can visit the organization's website www.jls.gov.jm for further details. Please note that only shortlisted candidates will be contacted.

Registrar (Kingston, Jamaica) - Cannabis Licensing Authority

Job Purpose:

Reporting to the Director – Human Resource Management and Administration the Registrar (PIDG/RIM 4) ensures that the operations of the Authority are enhanced and supported through effective Records Management using improved methods and techniques. The incumbent ensures that the relevant automated, integrated, effective, efficient and economical information systems are employed in Records Management to better serve the information needs of all stakeholders.

The incumbent ensures the systematic control of the Authority's records, throughout their life cycle, in order to meet the operational needs, statutory and fiscal requirements, and stakeholder expectations. The incumbent also ensures that the Authority’s records are authentic, accurate, accessible, complete, comprehensive, compliant, effective and secure.

KEY OUTPUTS
Key Responsibilities

• Ensures the provision of technological guidance to the Authority and the staff
• Collaborates with the Chief Executive Officer, other Senior Officers and Division Heads to develop and maintain the Authority’s Records Management policy;
• Develops and enforces short-term and long-term Records Management Strategy;
• Participates in the development, tracking, optimizing and enforcing of short-term and long-term Records Management budgets;
• Ensures coordination and supervision of Records Management systems and processes;
• Keeps current with emerging records management trends, and current dominant technologies in Records Management;
• Ensures the integration of Records Management with the customer service platform to serve the Authority and its stakeholders in every aspect utilizing web enabled security-controlled access portals, popular social media interfaces and mobile friendly applications/platforms;
• Oversees the design, setting up, maintaining, reviewing and documenting of records systems; identifying the most appropriate Records Management resources; advising on and implementing new records management policies, procedures and systems;
• Provides a policy framework to guide staff in the management of their records and use of the Authority's Records System;
• Ensures consultation with all Authority staff, to exchange information, present new approaches, and to discuss and effectively facilitate equipment and system changes;
• Ensures the development and implementation of retention and disposal schedules;
• Oversees the management of electronic and/or paper-based information;
• Ensures the availability and accessibility of reference materials, to include Government gazettes, reports, journals, encyclopedias, dictionaries, textbooks etc.;
• Ensures that documents and other material of historical significance and importance are preserved and made accessible increasingly through available technology in digital format;
• Ensures the provision of daily newspapers, news magazines, Journals to members of staff and public, Catalogue and Classification;
• Ensures electronic records, changes and additions are identifiable through audit trails;
• Leads in the smooth and efficient operation of the Unit through the management of daily operations;
• Establishes and implements systems for reporting of work done against stated and agreed Work Plans for the Unit;
• Establishes internal control processes required to manage and grow the Unit;
• Meets or exceeds Unit’s performance targets.
• Performs any other duties as assigned from time to time.

Human Resource Management:

• Plans, organizes and directs the work of the Unit by overseeing the development of performance targets for the Unit and staff, based on the Corporate Strategic Plan;
• Ensures that the Unit’s staff have sufficient and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
• Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and disciplinary action;
• Participates in the recruitment of staff for the Unit;
• Recommends transfer, promotion, termination and leave in accordance with established Human Resource Policies and Procedures;
• Identifies competency gaps and collaborates with the Training and Development Manager to develop and implement Staff Development and Succession Plans for the Unit to ensure adequate staff capacity;
• Monitors job specific and environmental factors, implements and promotes Health and Safety policies and mitigates and minimizes workplace hazards;
• Monitors the performance of staff and ensures effective and objective staff performance management, through timely and accurate completion of the staff appraisal process, including periodic reviews;
• Ensures that welfare issues of Unit staff are clearly identified and addressed.

Required Knowledge, Skills and Competencies

• Good Oral and Written Communication skills
• Good interpersonal skills
• Good problem solving, decision making, planning and organizing skills
• Goal/result oriented
• Ability to work in a team
• Proficient in the use of Microsoft Office Suite
• Excellent knowledge of Government Records Management practices and procedures

Minimum Required Qualification and Experience

• A Bachelor of Science degree in Social Science or Library Science from a recognized institution;
• Formal training in Records Management and Information systems, Procedures and Practices and automated technologies as it relates to Records Management;
• At least three (3) years’ experience in a related field, with at least two (2) years in a similar senior position.
• Formal training in Library Science and/or archival procedures from a recognized institution is desirable;

Special Conditions Associated with the Job

• Will be required to work late and, on the weekends,
• May be exposed to some amount of dust;
• May be required to do some amount of lifting, bending, stooping and walking;
•  Pressured working conditions with numerous critical deadlines.

Salary range $ 1,148,458- $1,365,156 per annum plus any allowance(s) attached to the post. 

The successful candidate will be offered a three (3) year contract with gratuity payable after satisfactory performance after two (2) years.

Applications should be submitted no later than Tuesday, 24 March 2020 to:

THE DIRECTOR HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT
CANNABIS LICENSING AUTHORITY
4TH FLOOR, PAN JAM BUILDING,
60 KNUTSFORD BOULEVARD,
KINGSTON 5.

EMAIL: VACANCIES@CLA.ORG.JM

Administrative Assistant (GMG/AM 3) - Kingston, Jamaica - Postal Corporation of Jamaica

Applications are invited from suitably qualified persons to fill the following position:

Administrative Assistant (GMG/AM 3)

Job Summary

The incumbent is responsible for providing secretarial and administrative services to the Postal Corporation of Jamaica.

Key Responsibilities:

• Participates in the Administrative planning of the office to ensure that deadlines and important matters are completed
• Co-ordinates and attends meetings as required; records, prepares and disseminates minutes
• Prepares routine and official documents including Annual and Board Reports, Corporate Plan and Statistical Data
• Maintains an effective records management and information system

Required Competencies: 

• Good oral and written communication skills
• Good planning and organizational skills
• Excellent time management skills
• Proficient in the use of Microsoft Office Suite applications

Qualifications:

• Associate degree in Business Administration, Management Studies, Administrative Management or similar discipline from an accredited tertiary institution plus three (3) years related experience
• Experience in minutes taking is a must

For additional information visit our website: www.jamaicapost.gov.jm

Please forward applications with resumes no later than March 20, 2020 to the:

Director, Human Resource Management and Development

Post and Telecommunications Department

6-10 South Camp Road,

Kingston.

Email: hrunit@jamaicapost.gov.jm

NB: Only shortlisted candidates will be contacted.

Administrative Assistant (GMG/AM 2) (Kingston, Jamaica) - Ministry of Finance & the Public Service

Job Purpose
The Administrative Assistant to the Senior Director, Suppliers Registration and Licensing Branch, provides clerical and administrative support to the Senior Director and liaisons with other Branches Units, Sections and external Agencies for the Senior Director, as well as maintains a
proper filing system to facilitate easy access and security of files, thus ensuring the smooth operation of the Branch.
Key Responsibilities
Management/Administrative:

•  Collates from various Branches of the Commission and external Agencies information which the Branch may need;

•  Acts as a focal point for the dissemination
•  of information within and external to the Branch;
•  Assists the Senior Director and other members of the Branch in solving problems and bring about resolution of technical issues and providing the necessary information and guidance sought;

• Provides support to the Branch for meetings and events planning;
• Provides official administrative functions for the Senior Director; 
• Attends meetings, workshops, retreats and conferences on and off site where necessary;
• Assists in the preparation of Branch Reports, Operational Plan and Budget;
•  Prepares Monthly Branch Reports and Work Plans;
• Assists in the drafting of Cabinet Submissions;
•  Undertakes other duties assigned. 

Technical/Professional:

• Takes dictations, transcribes and prepares the document for signature;
• Organizes, monitors and updates planned programme, activities and appointments;
•  Assists with preparing a range of official and routine documents including Ministry Papers, submissions, notes, reports and correspondence;

• Conducts research and compiles and provides information/files as required;
• Co-ordinates meetings convened by the Senior Director and plans attendance of others;
•  Prepares/compiles appropriate meeting documents and ensures follow through with post meeting actions and decisions;
• Prepares draft letters, memoranda and reports from notes;
• Composes routine correspondence;
• Receives, opens, sorts and distributes incoming correspondence;
• Researches and compiles information as required by the Senior Director for various meeting
•  Screens and refers calls to the relevant officers;
• Maintains diary and schedules appointments;
•  Files correspondence and other materials and maintains a record of the movement of files;
• Accesses and sends e-mail via internet;
•  Ensures that documents are faxed/photocopied;
•  Establishes and maintains an up-to-date filing system;
• Records Minutes and reproduce same for circulation;
• Follows-up on requests made by the Senior Director;
•  Maintains stationery inventory and ensures that stationery is available to members of the Branch;
•  Monitors the Attendance Register in the Suppliers Registration and Licensing Branch and prepares Monthly Attendance Reports for submission to the Human Resource Management and Administration Branch by the 7th of each month

Human Resource:

• Monitors Attendance and Leave Registers for Officers in the Branch;
• Attends Branch/Commission Staff Meetings, as required;
•  Represents the Branch at the Commission’s Staff Welfare Meetings and provides feedback to the Branch;
•  Attends Social Welfare Committee Meetings;
• Performs any other related duties, which may be assigned from time to time.

Required Knowledge, Skills and Competencies

• Sound background in administrative or office management 
•  Knowledge of secretarial practices and procedures 
•  Good multitasking skills 
• Good customer service skills 
• Excellent oral and written communication skills 
• Good research and Information Technology skills 
• Good leadership and management skills 
• Ability to effectively manage/work in a team 
•  Knowledge of polices, programmes and procedures of the Government and of general 

Ministry/Departmental operations

• High quality of output and integrity 
• Ability to transcribe material in a clear, accurate and acceptable manner

Minimum Required Qualification and Experience

•  CXC/GCE O’ Level English Language;
• Successful completion of the prescribed course of study at the Management Institute for National Development (MIND);
• Proficiency in typewriting at a speed of 50 - 55 w.p.m.;

• Shorthand at a speed of 100 - 120 w.p.m.;
• Five (5) years general office experience.

OR

•  Graduated from an accredited school of Secretarial Studies;
•  Proficiency in typewriting at a speed of 50 - 55 w.p.m.;
• Shorthand at a speed of 100 -120 w.p.m.;
• Training in use of a variety of software applications;
•  Englis Language at CXC/GCE O’ Level;
•  Completion of the appropriate Office Professional Training Course at the Management Institute for National Development (MIND); 
• Five (5) years general office experience.

OR

•  Successful completion of the Certified Professional Secretary Course;
•  Proficiency in typewriting at a speed of 50 - 55 w.p.m.;
•  Shorthand at a speed of 100 - 120 w.p.m.;
• English Language at CXC/GCE O’ Level;
• Training in use of a variety of software applications;
•  Completion of the appropriate Office Professional Training Course at the Management Institute for National Development (MIND);

• Five (5) years general office experience.

Special Conditions Associated with the Job

•  May be required to work on weekends and holidays, occasionally;
•  Will be required to travel, if necessary. 

Applications accompanied by resumes should be submitted no later than Friday, March 20, 2020 to:

Executive Director,

Public Procurement Commission

1st Floor, 16 Oxford Road, Kingston 5, via email: to jobs@ppc.gov.jm

Only shortlisted candidates will be contacted.

Administrator (Kingston, Jamaica) - Island Homes Ltd.

Experience/Qualifications:

• Excellent communication and customer service skills
• Accounting knowledge
• Proficiency in Microsoft Office Suite applications
• Five (5) CSEC subjects including Mathematics and English
• Valid driver's license with five (5) years experience
• Experience in construction industry would be an asset
• Diploma in Administrative Management

Send applications including resumes to: developments2@islandhomesja.com by March 6, 2020.

Administrative Assistant (Kingston, Jamaica) - Heart Foundation of Jamaica

The Heart Foundation of Jamaica invites suitably qualified applicants to fill the following position:

ADMINISTRATIVE ASSISTANT

BACKGROUND

The Heart Foundation of Jamaica (HFJ) has received a grant to support NCD prevention in the Caribbean.

Position description

The Administrative Assistant reports directly to the Project Manager. The key purpose of the role is to perform secretarial/administrative duties for a project aimed at supporting a healthy Jamaican population by reducing obesity.

Minimum Requirements/Qualifications

• Bachelor’s degree in Public Administration or related field
• 2+ years of hands on secretarial or administrative support experience
• Interest in public health
• Knowledge of computer systems and software
• Knowledge of clerical and administrative procedures and basic office management
• Excellent communication skills (verbal and written)
• Ability to prioritize and work on own initiative

How to Apply:

Please send your CV and cover letter to Barbara McGaw.

Email: hr@heartfoundationja.org

Deadline January 31, 2020.

Only shortlisted applicants will be contacted.

LEGAL SECRETARY (Kingston, Jamaica)

Minimum Requirements (Please read carefully before applying):

• At least 4-5 years’ experience in Conveyancing OR Commercial
• practice 
• Minimum of 5 GCE/CXC or equivalent, inclusive of English Language
• Must possess Secretarial Diploma OR CPS/CPA Designation from a recognized institution
• Working knowledge of Microsoft Office Suite
• Certificate in Paralegal Training 
• Must be efficient and detail-oriented with excellent organizational and 
• communication skills both orally and in written format 
• Must be able to use initiative and to undertake multiple assignments 
• simultaneously
• Must possess excellent interpersonal skills

Key Functions

• To provide full legal support services to the instructing Attorneys-at-Law ensuring that the relevant duties are executed in a timely and efficient manner 
• Liaise with internal and external clients and businesses 

Interested candidates who meet the above requirements may submit both their letter of
application along with a detailed résumé in one (1) file to: jobs2016a@gmail.com no
later than February 07, 2020.

Only short-listed applicants will be contacted.

PERSONS WHO DO NOT MEET ALL REQUIREMENTS WILL NOT BE 
CONTACTED AND NEED NOT APPLY. LEGAL WORK EXPERIENCE IS A 
MUST.

Experienced Legal Clerk (Kingston, Jamaica)

Applications are invited from suitably qualified persons to fill the position of

Legal Clerk 

Requirements:

• At least 3 - 5 years legal work related experience 
• High School diploma or equivalent qualifications 
• Minimum of five (5) GCE/CXC subjects or equivalent qualifications, inclusive of English Language and Mathematics 
• Working knowledge interfacing with representatives from: Companies Office, Supreme Court, Stamp Office, Titles Office, JIPO 
• Must be efficient and detail-oriented with excellent organizational and communication skills, both orally and in written format
• Must be able to use initiative and to undertake multiple assignments simultaneously 
• Must possess excellent interpersonal skills 

Key Functions:

• To provide full legal support services to the instructing Attorneys-at-Law ensuring that the relevant duties are executed in a timely and efficient manner 
• Liaise with internal and external clients and businesses 

Interested candidates who meet the above requirements may submit both their letter of application along with a detailed résumé in one (1) file to: jobs2016a@gmail.com no later than January 30, 2020.

Only short-listed applicants will be contacted. 

PERSONS WHO DO NOT MEET ALL REQUIREMENTS WILL BE IGNORED. LEGAL WORK EXPERIENCE IS A MUST. PERSONS WHO DO NOT MEET THE REQUIREMENTS LISTED ABOVE NEED NOT APPLY.

Secretary (Kingston, Jamaica) - Excelsior Community College

Excelsior Community College, a Methodist tertiary institution invites applications from suitably qualified persons to fill the following post:

Secretary - School of Computer Science and Engineering 

Role and Core Functions:

These include among other things:

• Providing administrative support to the Head of School and other members of staff in the School 
• Taking minutes at meetings as needed 
• Keeping accurate records for students and staff member matters 
• Preparing letters, reports and other documents as required 
• Filing and documentation to ensure the safekeeping of documents 

Required Skills and Competencies:

• Exceptional communication and interpersonal skills 
• Excellent customer service skills 
• Competency in using Microsoft Office Suite applications 
• Attention to detail and accuracy 
• Must be extremely confidential and command the respect of staff, students and other stakeholders 
• Must manage tasks and time efficiently 

Required Qualifications and Experience:

• Associate degree in Business or equivalent qualifications 
• Professional secretarial qualifications 
• At least two (2) years experience in a secretarial/administrative role 

Applications for the post should be submitted in writing with a detailed résumé to:

The Chairman 

C/o The Principal 

Excelsior Community College 

137 Mountain View Avenue,

Kingston 3,

Or

Email to: hrm@ecc.edu.jm no later than January 24, 2020 

NB: While we thank all applicants for their interest, only short-listed candidates will be contacted.

Bursar (Kingston, Jamaica) - Holy Trinity High Sch.

Holy Trinity High School requires immediately to fill the following vacancy:

Bursar 

The successful applicant must possess the requisite qualifications and knowledge listed below:

• Minimum ACCA level II or equivalent 

Or

• Bachelor's degree in Accounting, Finance or Economics
• Good command of the English Language 
• Good interpersonal skills 
• A reliable motor car would be an asset 
• Knowledge of government accounting policies and FAA Act

Please send applications to:

The Chairman of the School Board

C/o The Principal 

Holy Trinity High School 

18 George Hadley Drive,

Kingston 4.

Fax: (876) 967-3716

Email: hthschool@yahoo.com

Deadline: Wednesday, January 29, 2020.

Only short-listed applicants will be contacted.

Administrative Assistant (Kingston, Jamaica) - Rototech International Limited

Rototech International Limited invites applications from suitable candidates for the following post:

Administrative Assistant 

Requirements:

• Diploma in Business Administration 
• Minimum of two (2) years experience in production environment an asset 
• Strong command of customer service principles 
• Ability to work in high pressure environment and with speed and accuracy 
• Operate in a retail environment (answer phones, handle queries, do quotations/invoices, liaise with warehouse and logistics in orders)
• Administrative (maintain records of invoices, customer files, receipts)
• Record items returned for repairs/label and pass to logistics officer 
• Liaise with logistics officer/technician about repair items/special orders 

Interested candidates may submit their résumés to: rototechjamaica2019@gmail.com