Reservations Agent, etc (Hanover, Jamaica) - Princess Hotels & Resorts

We are seeking dedicated individuals to join our prestigious hotel Management Team. If you are an enthusiastic, results-driven professional with a proven track record in the hospitality industry, we want to hear from you.

We are seeking highly professional and skilled individual to fill the following vacancies:

Join our dream team at Princess Hotels and Resorts in the captivating Green Island, Hanover, Jamaica, with luxurious five-star beach-front resorts offering 2000 exquisite suites that includes 14 breath-taking over-water villas. As we prepare for the grand opening of our resorts, Princess Senses The Mangrove (adults only) and Princess Grand Jamaica (Family).

• Bar Manager
• Waitresses/Waiters
• Kids Club Manager
• Assistant Entertainment Manager
• Assistant F&B Manager
• Assistant Laundry Manager
• Reservations Agent
• Telephone Supervisor
• Telephone Operator

Benefits:

• Immediate Health and Life Insurance
• Transportation
• Meals
• Uniforms
• Very Competitive Salary Package
• Pension Plan
• Accommodation
• Paid Training Programs
• Excellent Career Growth Opportunities
• Excellent Work Environment

Minimum Requirements:

• Valid ID
• TRN
• NIS
• Proof of Qualifications
• Clean police record
• Food Handler's Permit

Career website: 

APPLY ONLINE 

Email: talent.jm@princess-hotels.com

Administrative Assistant (Kingston, Jamaica) - Tourism Enhancement Fund

Applications are invited from suitably qualified persons to fill the position of Administrative Assistant, Executive Office.

Salary Range: $2,245,059.00 to $3,019,355.00

OBJECTIVES/SUMMARY OF POSITION

Under the direction of the Corporate Secretary, the Administrative Assistant shall be responsible for recording and preparation of assigned sub-committee minutes as well as provide administrative support to the office.

CORE FUNCTIONS

• Assist with the effective management of assigned sub-committee meetings including coordinating, preparing and circulation of Committee pre-read materials, meeting agenda and notifications for the Committees;
• Attends meetings of the assigned Sub-committees, accurately record minutes, produce, and maintain signed minutes, and ensures timely distribution to the members of the respective Committees;
• Relays promptly, Committee decisions which require action by management and monitor response and planned dates for further reports to the Committee;
• Maintains appropriate meeting attendance records;
• Prepares Sub-Committee reports in time for monthly Board Meetings;
• In collaboration with the Corporate Secretary provide logistical support for meetings and other events inclusive of travel arrangements, accommodation, venue, and room set-up, coordinating catering and refreshments, audio/visual, etc.;
• Assist with the development and maintenance of systems for the upkeep of confidential records;
• Assist with maintaining logs and secure authenticated copies of all contracts entered into by the TEF;
• Assist with the dissemination and coordination of the relevant updated legislation, policy documents and charters to the Board and sub-Committees;
• Assist in records management for the Corporate Secretary office which includes filing, audit, retrieval and archiving of records;
• Draft and proofread confidential documents, reports, letters, Board resolutions and memoranda with direction from the Corporate Secretary;
• Procure goods and services relating to Board activities in accordance with the Public Sector Procurement Guidelines;
• Carries out individual projects as assigned by the Sub-committees;
• Assist with the coordination of the payment of emoluments and applicable fees to Board of Directors and co-opted members;
• Perform other job-related duties as required from time to time.

Required Qualification and Experience

• Bachelor’s Degree in Business Administration, Management Studies or equivalent combination of educational qualification and experience;
• Minimum two (2) years experience in administrative/secretarial field;
• Training and experience in minutes writing and transcription would be an asset.

Special requirement/working conditions

• From time to time the incumbent will be required to work late and on weekends to attend meetings, completion of assignments and emergency deadlines.
• Incumbent will be required to travel out of town and overnight as the need arise.
• Utilization of limited resources for the achievement of maximum output.

Knowledge/Skill requirement:

• Sound knowledge of modern office practices, techniques, and methodologies
• Sound knowledge of meeting protocols
• High levels of integrity and confidentiality
• Excellent listening and recording skills.
• Excellent notetaking and report writing skills
• Excellent people management skills
• Good oral, written, presentation and communication skills
• Ability to work on own initiative and with minimal supervision.
• Ability to work with a team in a dynamic environment
• Excellent interpersonal skills
• Proficient in the use of MS Office Applications (Excel, Word, PowerPoint)

Applications accompanied by resume stating the position in the subject line should be submitted no later than May 12, 2024 to:

Manager, Human Resource & Administration,
Tourism Enhancement Fund,
64 Knutsford Boulevard,
Kingston 5.

Email: hr@tef.gov.jm

We thank all applicants however, only shortlisted candidates will be contacted.

Administrative Assistant (Montego Bay, Jamaica) - Sandals Resorts International

 

“Dream Big with Us”

Opportunity, training, education, and the potential to turn dreams into a better life, that is the story of Sandals Resorts International and it can be yours too.

Join us in our mission to create Caribbean moments and memories that inspire people, their families, and our global community to dream bigger and live more prosperous, sustainable, and fulfilling lives.”

ADMINISTRATIVE ASSISTANT

The successful applicant will be responsible for providing comprehensive support to the Division Head. He or she will complete a wide range of administrative tasks including assisting with special projects such as reports, collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and making travel arrangements.

Requirements/duties of the position:

• Ability to identify and implement work methods that result in improved efficiency and productivity in the work place
• Strong organisational and communication skills
• Strong sense of confidentiality
• Ability to manage one’s own time as well as others’
• Ability to maintain schedules, coordinate meetings and take meeting minutes
• Ability to multi-task in a busy office
• Energetic, creative with a vibrant personality
• Ability to efficiently and competently resolve challenges if they arise
• Ability to work independently as well as in a team environment
• Diplomacy and integrity

Qualifications and Experience:

• College /University degree or equivalent experience
• Minimum of two (2) years’ experience in a related field
• Must be computer literate with a strong grasp of applications such as Word, Excel, and Adobe etc.
• Must have effective verbal and written communication skills
• A clean Police Record will be required at time of interview.

Interested persons should submit their applications by March 24, 2024 with curriculum vitae via email to:

The Recruitment and Compliance Specialist

Sandals Resorts International
Email resumes and cover letters to: recruitsri@grp.sandals.com

NB: Please enter “Administrative Assistant” in the subject field in the email for consideration. We thank all applicants for their interest but only short listed candidates will be contacted.

Administrative Assistant (Westmoreland, Jamaica) - Sandals South Coast

 “Dream Big with Us”

Opportunity, training, education, and the potential to turn dreams into a better life, that is the story of Sandals Resorts International and it can be yours too.

Join us in our mission to create Caribbean moments and memories that inspire people, their families, and our global community to dream bigger and live more prosperous, sustainable, and fulfilling lives.”

ADMINISTRATIVE ASSISTANT

The successful applicant will be responsible for providing comprehensive support to the Division Head. He or she will complete a wide range of administrative tasks including assisting with special projects such as reports, collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and making travel arrangements.

Requirements/duties of the position:

• Ability to identify and implement work methods that result in improved efficiency and productivity in the work place
• Strong organisational and communication skills
• Strong sense of confidentiality
• Ability to manage one’s own time as well as others’
• Ability to maintain schedules, coordinate meetings and take meeting minutes
• Ability to multi-task in a busy office
• Energetic, creative with a vibrant personality
• Ability to efficiently and competently resolve challenges if they arise
• Ability to work independently as well as in a team environment
• Diplomacy and integrity

Qualifications and Experience:

• College /University degree or equivalent experience
• Minimum of two (2) years’ experience in a related field
• Must be computer literate with a strong grasp of applications such as Word, Excel, and Adobe etc.
• Must have effective verbal and written communication skills

A clean Police Record will be required at time of interview.

Interested persons should submit their applications by February 1, 2024 with curriculum vitae via email to:

The Recruitment and Compliance Specialist

Sandals South Coast

Email: recruitswh@grp.sandals.com

NB: Please enter “Administrative Assistant” in the subject field in the email for consideration. We thank all applicants for their interest but only short listed candidates will be contacted.

Administrative Assistant (Discovery Bay, St. Ann, JM) - Luxe Beach Resort

 

Luxe Beach Resort located in Discovery Bay, St. Ann is now hiring an Administrative Assistant. 

Requirements:

• Familiar with accounting
• Familiar with QuickBooks
• Resourceful
• Extremely organized


• Willing to learn
• BSc in Business or equivalent
• Experienced

Email: hr.lbresorts@gmail.com

Administrative Assistant (Kingston, Jamaica) - National Works Agency

 The National Works Agency, an executive agency of the Government of Jamaica is seeking suitably qualified individuals for the under-mentioned position.

Administrative Assistant (Level 4) - Directorate of Major Projects 

Qualifications and Experience:

• A minimum of four (4) CXC subjects or equivalent including English Language and typewriting
• Certificate or diploma in Secretarial Studies from a recognized tertiary institution
• Certified Professional Secretary (CPS) designation
• A minimum of three (3) years related work experience

Skill Requirements:

• Office Management and organizing skills
• Proficiency in word processing and spread sheets
• Minute taking and report writing
• Basic knowledge of Information Technology
• Very good communication and human relations skills

Reporting Relationship

Reports to: Major Projects Manager

Principal Functions:

• Report to the Manager on all matters relating to secretarial and administrative requirements of the office
• Establish and maintain filing and records management systems of the office
• Plan and arrange for internal and external meetings
• Prepare travel arrangements and travel itinerary
• Record minutes of meetings and prepare reports from meeting or from documents
• Monitor items delegated and follow-up for response
• Provide reminders and advice on priorities and matters requiring urgent attention
• Prioritize documents, letters, calls or visitors needing attention/response

Applications should be submitted no later than Tuesday, August 30, 2022 to:

Manager, Personnel & Industrial Relations

National Works Agency

140 Maxfield Avenue,

Kingston 10,

or

Email: recruitment@nwa.gov.jm 

The Agency thanks all applicants but only shortlisted applicants will be contacted.

Administrative Assistant (Kingston, Jamaica) - General Legal Council

 The General Legal Council invites suitable candidates to submit their applications for the position of: 

Administrative Assistant

The scope of responsibilities:

Under the general direction of the Secretary of the Disciplinary Committee, the Administrative Assistant will be responsible for taking and transcribing verbatim notes of meetings and hearings of the Disciplinary Committee of the General Legal Council.

The successful applicant will be required to work on Saturdays.

Qualifications:

• At least five (5) CXC passes including English Language
• Typing speed of at least sixty (60) words per minute
• At least three (3) years working experience

Competencies:

• Ability to accurately type verbatim notes 
• Sound written and oral skills
• Excellent interpersonal skills
• Strong ethical standards
• High degree of professionalism
• Very high regard for confidentiality
• Able to meet deadlines in a fast paced environment
• Committed to working in a team-oriented environment
• Familiarity with Microsoft Office Suite applications
• Knowledge of shorthand or speed-writing would be a considerable asset

Interested persons should apply in writing to:

The Finance & Administration Manager

General Legal Council

P.O. Box 1093, Kingston or email to: secretary@generallegalcouncil.org

Administrative Assistant (Kingston, Jamaica) - Hillel Academy

 Hillel Academy is committed to child protection and child safeguarding.

Hillel Academy invites applications for the post of Administrative Assistant.

The successful candidate must be well organised, highly motivated, an excellent team player and have the ability to multi-task.

Requirements:

• Associate degree in Business Administration or equivalent
• Certified Professional Secretary (CPS) would be an asset
• Excellent interpersonal and communication skills (oral and written)
• Competent in Microsoft Word and Excel in addition to Desktop Publishing programmes
• At least three (3) years experience in a secretarial position

If you have the required qualifications and are interested in joining a dynamic team, please send your resume by:

Fax: (876) 925-1834 or email  

adminsec@gohillel.com

Mail or deliver to:

The Director

Hillel Academy

51 Upper Mark Way,

Kingston 8, Jamaica

NO PHONE CALLS PLEASE

Only shortlisted applicants will be contacted.

Receptionist, etc (Kingston, Jamaica) - Crichton Insurance Agency

Crichton Insurance Agency has a vacancies for:

• Receptionist
• Administrative Assistant

Receptionist

Requirements:

• Knowledge of Microsoft Word and letter writing
• Be able to interact with clients in a professional manner and work under pressure
• Good working knowledge of social media
• Must be proficient in Microsoft Excel and preparing Excel based reports
• Must be able to monitor our bearer activities daily

Qualifications:

• Minimum Associates degree qualification or three (3) CAPE subjects
• Minimum two (2) years experience in this or a similar field

Emoluments: $720,000 per annum, uniform, health and life insurance

Administrative Assistant

(Kingston)

Description:

Applicant will support the Director in his daily activities.

Qualifications:

• Must have completed ACCA level 1 or have an Associates degree in Accounting
• Peachtree knowledge is required
• Minimum of two (2) years accounting experience in an accounting position

Emoluments include salary: 1.2 million per annum, plus medical, life insurance and uniform.

Kindly forward your CV and cover letter to: 

hr@crichtoninsurance.com 

Deadline: November 6, 2021.

Administrative Assistant (Kingston, Jamaica) - Tourism Enhancement Fund

 Application are invited from suitably qualified persons to fill the following position:

Administrative Assistant

Core Functions

To provide administrative support to the Unit Director including management of dairy and calendar. To assist with preparation of reports, briefs and work plans. To coordinate and provide logistical support for meetings and travel arrangements.

Required Qualifications and Experience:

• Bachelor's degree in Business Administration or equivalent qualifications
• At least two (2) years experience in a similar capacity
• Training and/or experience in event planning and management would be a distinct asset

Knowledge/Skills/Competence:

• Working knowledge of modern office practices, techniques and methodologies
• Excellent oral, presentation and writing skills
• Working knowledge of the machinery of government (policies and programmes)
• Excellent analytical and problem-solving skills
• Proficiency in Microsoft: Word, Excel and PowerPoint
• Excellent interpersonal skills

Applications accompanied by résumé stating the position the subject line should be submitted no later than November 4, 2021 to:

Manager, Human Resource & Administration

Tourism Enhancement Fund

60 Knutsford Boulevard,

Kingston 5.

Email: hr@tef.gov.jm

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.

Administrative Assistant, etc (Kingston, JM) - Integrity Commission

 The Integrity Commission invites eligible candidates to fill the following positions:

• Administrative Assistant
• Registrar
• Manager, Anti-Corruption Outreach & Education
• Publications and Content Management Officer
• Ethics & Codes of Conduct Officer
• Parliamentary & Public Sector Liaison Officer
• Senior Corruption Prevention Officer
• Anti-Corruption Research & Data Analyst
• Business Analyst
• Manager, Systems & Network Administration
• Director, Information Technology & Business Processes

Detailed information on these positions can be found on the Integrity Commission's website at www.integrity.gov.jm.

Applications must be submitted no later than Friday, July 30, 2021 by:

1. 3:30 p.m. (by hand)
2. 11:59 p.m. (electronically)

Statutory Declaration of Assets:

Please be advised that, where applicable, only persons who have submitted all required Statutory Declarations of Assets, Liabilities and Income, can be considered for employment at the Commission.

All applications shall be treated with the strictest confidence. Only shortlisted candidates will be contacted.

Successful candidate will be subject to security clearance assessment which will be administered by the Ministry of National Security.

Administrative Assistant (Mandeville, Jamaica)

A fast growing company seeks the services of people who are internally driven individuals with a strong business mindset to pro actively build long-term, profitable relationships. The individual must be capable to fulfill the goals and objectives of the position, while complying with the policies and procedures of the company.

Administrative Assistant for the Technical Director 

(Mandeville)

Responsibilities:

• Coordinate and execute all administrative duties for the Technical Director
• Maintain the general filing system and print and bind documents as necessary
• Prepare and send quotations to clients with authorization from Management (QuickBooks/Excel - Bill of Quantities)
• Respond to general public and customer inquiries
• Occasionally accompany the Technical Director on site visits

Requirements:

• Certification in related field
• Excellent interpersonal, organizational and communication skills
• Minimum of three (3) to five (5) years experience
• Should have their own reliable motor vehicle
• A proven track record of developing exceptional client relationships
• Experience with Microsoft Word, Excel and PowerPoint 
• Must be flexible and able to work flexible hours

Kindly send résumé to organisationrecruitment@gmail.com by November 20, 2020.

Administrative Assistant (Kingston, Jamaica) - National Irrigation Commission Limited

Applications are invited from suitably qualified persons for the position of:

Administrative Assistant

Job Summary

Under the direct supervision of the Public Relations Specialist, the Administrative Assistant is responsible for providing general administrative support to the Public Relations Specialist and the Public Relations Unit. 

Key Responsibilities include:

• Produce Minutes of meetings as assigned
• Produce departmental and other reports as required
• Manage and maintain hard and soft copy files and records in accordance with established procedures
• Conduct administrative functions which includes booking and coordinating meetings and events, managing calendar schedules
• Liaise with internal and external stakeholders including government ministries/agencies and ensure adequate coordination and coverage of events
• Assist in the design and production of the Commission's Annual Report and educational/promotional materials (e.g. newsletters, banners, brochures, pamphlets)
• Assist in the preparation of speeches, messages and other communique
• Manage, update and monitor the Commission's website and social media platforms

Minimum Requirements:

• Current designation in Certified Administrative Professional (CAP); OR
• Diploma in Administrative Management level 4
• Certificate in Public Relations or Associate degree in Mass Communication or related field of study
• A minimum of three (3) years working experience in an administrative or public relations position
• Excellent command of the English Language and ability to communicate effectively both orally and in writing
• Proficiency in Microsoft Office Suite and other related applications
• Excellent interpersonal, customer service and team building skills
• High degree of integrity and flexibility
• Knowledge of public relations principles and practices
• Working knowledge of photography  graphic art techniques including design and layout is desirable
• Familiarity with the access to Information Act and relevant government regulations

How to apply:

Submit applications which must include a formal cover letters and detailed résumés no later than April 3, 2020 to:

The Manager, Human Resources and Industrial Relations

National Irrigation Commission Limited

P.O. Box 631,

Kingston 6.

Email:  hr@nicjamaica.com

Administrative Assistant (Montego Bay, Jamaica) - Gourzong Realty Group

Gourzong Realty Group, a leading real estate company in Montego Bay, is seeking an Administrative Assistant for its front desk.

The desired candidate must have the following qualifications and experience:

• Display a mature yet pleasant attitude
• Strong work ethic
• Strong organizational skills
• Technological sound with good knowledge of Microsoft Office Suite applications including Word and Excel
• Excellent team player
• Office/administrative experience in a real estate environment would be an asset (filing, answering the phone, multitasking, etc)

In addition, the candidate must have at least five (5) CXCs including grade 1 or 2 in English. Great oral and written communication skills are required. Salary commensurate with qualifications.

Send résumé to: management@gourzongrg.com 
Deadline: March 31, 2020.

We appreciate all applications but only shortlisted candidates will be contacted.

Administrative Assistant (GMG/AM 3) - Kingston, Jamaica - Postal Corporation of Jamaica

Applications are invited from suitably qualified persons to fill the following position:

Administrative Assistant (GMG/AM 3)

Job Summary

The incumbent is responsible for providing secretarial and administrative services to the Postal Corporation of Jamaica.

Key Responsibilities:

• Participates in the Administrative planning of the office to ensure that deadlines and important matters are completed
• Co-ordinates and attends meetings as required; records, prepares and disseminates minutes
• Prepares routine and official documents including Annual and Board Reports, Corporate Plan and Statistical Data
• Maintains an effective records management and information system

Required Competencies: 

• Good oral and written communication skills
• Good planning and organizational skills
• Excellent time management skills
• Proficient in the use of Microsoft Office Suite applications

Qualifications:

• Associate degree in Business Administration, Management Studies, Administrative Management or similar discipline from an accredited tertiary institution plus three (3) years related experience
• Experience in minutes taking is a must

For additional information visit our website: www.jamaicapost.gov.jm

Please forward applications with resumes no later than March 20, 2020 to the:

Director, Human Resource Management and Development

Post and Telecommunications Department

6-10 South Camp Road,

Kingston.

Email: hrunit@jamaicapost.gov.jm

NB: Only shortlisted candidates will be contacted.

Administrative Assistant (GMG/AM 2) (Kingston, Jamaica) - Ministry of Finance & the Public Service

Job Purpose
The Administrative Assistant to the Senior Director, Suppliers Registration and Licensing Branch, provides clerical and administrative support to the Senior Director and liaisons with other Branches Units, Sections and external Agencies for the Senior Director, as well as maintains a
proper filing system to facilitate easy access and security of files, thus ensuring the smooth operation of the Branch.
Key Responsibilities
Management/Administrative:

•  Collates from various Branches of the Commission and external Agencies information which the Branch may need;

•  Acts as a focal point for the dissemination
•  of information within and external to the Branch;
•  Assists the Senior Director and other members of the Branch in solving problems and bring about resolution of technical issues and providing the necessary information and guidance sought;

• Provides support to the Branch for meetings and events planning;
• Provides official administrative functions for the Senior Director; 
• Attends meetings, workshops, retreats and conferences on and off site where necessary;
• Assists in the preparation of Branch Reports, Operational Plan and Budget;
•  Prepares Monthly Branch Reports and Work Plans;
• Assists in the drafting of Cabinet Submissions;
•  Undertakes other duties assigned. 

Technical/Professional:

• Takes dictations, transcribes and prepares the document for signature;
• Organizes, monitors and updates planned programme, activities and appointments;
•  Assists with preparing a range of official and routine documents including Ministry Papers, submissions, notes, reports and correspondence;

• Conducts research and compiles and provides information/files as required;
• Co-ordinates meetings convened by the Senior Director and plans attendance of others;
•  Prepares/compiles appropriate meeting documents and ensures follow through with post meeting actions and decisions;
• Prepares draft letters, memoranda and reports from notes;
• Composes routine correspondence;
• Receives, opens, sorts and distributes incoming correspondence;
• Researches and compiles information as required by the Senior Director for various meeting
•  Screens and refers calls to the relevant officers;
• Maintains diary and schedules appointments;
•  Files correspondence and other materials and maintains a record of the movement of files;
• Accesses and sends e-mail via internet;
•  Ensures that documents are faxed/photocopied;
•  Establishes and maintains an up-to-date filing system;
• Records Minutes and reproduce same for circulation;
• Follows-up on requests made by the Senior Director;
•  Maintains stationery inventory and ensures that stationery is available to members of the Branch;
•  Monitors the Attendance Register in the Suppliers Registration and Licensing Branch and prepares Monthly Attendance Reports for submission to the Human Resource Management and Administration Branch by the 7th of each month

Human Resource:

• Monitors Attendance and Leave Registers for Officers in the Branch;
• Attends Branch/Commission Staff Meetings, as required;
•  Represents the Branch at the Commission’s Staff Welfare Meetings and provides feedback to the Branch;
•  Attends Social Welfare Committee Meetings;
• Performs any other related duties, which may be assigned from time to time.

Required Knowledge, Skills and Competencies

• Sound background in administrative or office management 
•  Knowledge of secretarial practices and procedures 
•  Good multitasking skills 
• Good customer service skills 
• Excellent oral and written communication skills 
• Good research and Information Technology skills 
• Good leadership and management skills 
• Ability to effectively manage/work in a team 
•  Knowledge of polices, programmes and procedures of the Government and of general 

Ministry/Departmental operations

• High quality of output and integrity 
• Ability to transcribe material in a clear, accurate and acceptable manner

Minimum Required Qualification and Experience

•  CXC/GCE O’ Level English Language;
• Successful completion of the prescribed course of study at the Management Institute for National Development (MIND);
• Proficiency in typewriting at a speed of 50 - 55 w.p.m.;

• Shorthand at a speed of 100 - 120 w.p.m.;
• Five (5) years general office experience.

OR

•  Graduated from an accredited school of Secretarial Studies;
•  Proficiency in typewriting at a speed of 50 - 55 w.p.m.;
• Shorthand at a speed of 100 -120 w.p.m.;
• Training in use of a variety of software applications;
•  Englis Language at CXC/GCE O’ Level;
•  Completion of the appropriate Office Professional Training Course at the Management Institute for National Development (MIND); 
• Five (5) years general office experience.

OR

•  Successful completion of the Certified Professional Secretary Course;
•  Proficiency in typewriting at a speed of 50 - 55 w.p.m.;
•  Shorthand at a speed of 100 - 120 w.p.m.;
• English Language at CXC/GCE O’ Level;
• Training in use of a variety of software applications;
•  Completion of the appropriate Office Professional Training Course at the Management Institute for National Development (MIND);

• Five (5) years general office experience.

Special Conditions Associated with the Job

•  May be required to work on weekends and holidays, occasionally;
•  Will be required to travel, if necessary. 

Applications accompanied by resumes should be submitted no later than Friday, March 20, 2020 to:

Executive Director,

Public Procurement Commission

1st Floor, 16 Oxford Road, Kingston 5, via email: to jobs@ppc.gov.jm

Only shortlisted candidates will be contacted.

Administrative Assistant (Kingston, Jamaica) - Heart Foundation of Jamaica

The Heart Foundation of Jamaica invites suitably qualified applicants to fill the following position:

ADMINISTRATIVE ASSISTANT

BACKGROUND

The Heart Foundation of Jamaica (HFJ) has received a grant to support NCD prevention in the Caribbean.

Position description

The Administrative Assistant reports directly to the Project Manager. The key purpose of the role is to perform secretarial/administrative duties for a project aimed at supporting a healthy Jamaican population by reducing obesity.

Minimum Requirements/Qualifications

• Bachelor’s degree in Public Administration or related field
• 2+ years of hands on secretarial or administrative support experience
• Interest in public health
• Knowledge of computer systems and software
• Knowledge of clerical and administrative procedures and basic office management
• Excellent communication skills (verbal and written)
• Ability to prioritize and work on own initiative

How to Apply:

Please send your CV and cover letter to Barbara McGaw.

Email: hr@heartfoundationja.org

Deadline January 31, 2020.

Only shortlisted applicants will be contacted.

Administrative Assistant (Cayman Islands) - Department of Health Regulatory Services

Agency: Health Regulatory Services
Reference: R0042020
Closing Date: 26-Jan-2020
Salary: CI$43,812 - CI$58,920

The Department of Health Regulatory Services invites applications for the post of:

Administrative Assistant

The Department of Health Regulatory Services consists of the Health Insurance Commission (HIC) and the Health Practice Commission (HPC) and is responsible for monitoring and regulating the health insurance industry and the provision of healthcare services within the Cayman Islands.

The post holder will provide secretarial support to the HIC Board, administrative assistance to the Director of the Department in addition to HR and FOI duties.
Responsibilities will include but are not limited to:

• Administrative functions for the Director
• Coordination of daily HR functions and activities
• Management of Freedom of Information (FOI) process
• Providing secretarial support functions to the HIC Board

Qualifications, Experience and Skills:

The successful candidate should possess the following:

• a Bachelor’s Degree in Business Administration or related field with three years’ experience OR an Associate’s Degree in Business Administration or related field with a minimum of five years’ experience;
• high level of confidentiality and discretion;
• excellent judgment, organization, interpersonal and communication skills.
• Proficiency in the use of various software programmes including Windows and Microsoft Office (Word, Excel and PowerPoint)

Please submit an application form and resume to:
Human Resources Manager
Ministry of Health, Environment, Culture and Housing
5th Floor, Government Administration Building
Grand Cayman KY1-9000, Cayman Islands
Email: recruitment.mhs@gov.ky

APPLICATION DEADLINE:SUNDAY JANUARY 26, 2019

APPLICATION FORMS

• Form [PDF]
• Form [Word]
• Guidance Notes [PDF]

Benefits will be determined in accordance with the Public Service Management Law, Personnel Regulations, the Public Service Pensions Law and the CINICO Health Plan as may be amended from time to time. Pension and health benefits are non-contributory.

Administrative Assistant (Kingston, Jamaica) - Rototech International Limited

Rototech International Limited invites applications from suitable candidates for the following post:

Administrative Assistant 

Requirements:

• Diploma in Business Administration 
• Minimum of two (2) years experience in production environment an asset 
• Strong command of customer service principles 
• Ability to work in high pressure environment and with speed and accuracy 
• Operate in a retail environment (answer phones, handle queries, do quotations/invoices, liaise with warehouse and logistics in orders)
• Administrative (maintain records of invoices, customer files, receipts)
• Record items returned for repairs/label and pass to logistics officer 
• Liaise with logistics officer/technician about repair items/special orders 

Interested candidates may submit their résumés to: rototechjamaica2019@gmail.com 

Administrative Assistant (Kingston, Jamaica) - Institute of International Recognized Qualifications (IIRQ)

Applications are invited from suitably qualified persons to fill the following position:

Administrative Assistant (IIRQ)

The successful candidate is expected to perform secretarial and other duties for the Principal and to provide planning and administrative support, and coordinate the flow of communication and information for the Principal.

Responsibilities:

• Coordinate meetings: ensure that notices,  agendas and other related documents are prepared and circulated to the relevant persons 
• Maintains a variety of records,  special projects and reports related to assigned activities connected to the Principal's various commitments 
• Maintains schedule and coordinates calendar of activities 
• Attends and participates in Special Meetings (such as CAP, City and Guilds, UCJ) and prepares minutes of meetings as required 

Qualifications and Experience:

• A City and Guilds level 3 in Business Studies or its equivalent from a recognized tertiary level institution 
• t least three (3) years work experience in a secretarial position or as capacity 

Apply by sending a copy of your résumé and cover letter to: hrinstitute101@gmail.com with the subject line 'Administrative Assistant to the Principal'.