Thursday, August 25, 2022

Administrative Assistant (Kingston, Jamaica) - National Works Agency

 The National Works Agency, an executive agency of the Government of Jamaica is seeking suitably qualified individuals for the under-mentioned position.

Administrative Assistant (Level 4) - Directorate of Major Projects 

Qualifications and Experience:
  • A minimum of four (4) CXC subjects or equivalent including English Language and typewriting
  • Certificate or diploma in Secretarial Studies from a recognized tertiary institution
  • Certified Professional Secretary (CPS) designation
  • A minimum of three (3) years related work experience
Skill Requirements:
  • Office Management and organizing skills
  • Proficiency in word processing and spread sheets
  • Minute taking and report writing
  • Basic knowledge of Information Technology
  • Very good communication and human relations skills
Reporting Relationship
Reports to: Major Projects Manager

Principal Functions:
  • Report to the Manager on all matters relating to secretarial and administrative requirements of the office
  • Establish and maintain filing and records management systems of the office
  • Plan and arrange for internal and external meetings
  • Prepare travel arrangements and travel itinerary
  • Record minutes of meetings and prepare reports from meeting or from documents
  • Monitor items delegated and follow-up for response
  • Provide reminders and advice on priorities and matters requiring urgent attention
  • Prioritize documents, letters, calls or visitors needing attention/response
Applications should be submitted no later than Tuesday, August 30, 2022 to:

Manager, Personnel & Industrial Relations
National Works Agency
140 Maxfield Avenue,
Kingston 10,
or

The Agency thanks all applicants but only shortlisted applicants will be contacted.


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