Executive Secretary (Kingston, Jamaica) - Jamaica Bauxite Institute

The ideal candidate should have a minimum of five (5) GCE O levels including English Language; Certified Professional Secretary designation; certificate or diploma in Advanced Secretarial Practices or equivalent qualifications.

Key Responsibilities:

Under the general direction of the General Manager, the Executive Secretary duties include:

• Providing secretarial support to the General Manager by taking dictation in shorthand or otherwise and transcribing 
• Storage, maintenance and retrieval of confidential records
• Processing all incoming correspondences 
• Arranging suitable overseas travelling schedules, hotel reservations, approval of foreign exchange, visas and otherwise for the General Manager and other officers of the organization 
• Manage and maintain the Division's employee sick, departmental and vacation leave data
• Any other duties that may be assigned from time to time 

Required Skills, Knowledge and Competencies:

• Highly developed interpersonal skills 
• Demonstrable ability to express ideas effectively and organize and develop information appropriately 

Qualifications and Experience:

• A minimum of ten (10) years working experience with at least five years at a senior secretarial or administrative level 

Applications should be submitted by Tuesday, January 28, 2020 to:

Human Resource Officer 

P. O. Box 355,

Hope Gardens,

Kingston 6,

Or email: hrd@jbi.org.jm 

We thank all applicants for responding but only short-listed applicants will be contacted.

Executive Secretary (Kingston, Jamaica) - Court Management Services

The Court Management Services invites qualified persons to fill the post of Executive Secretary (OPS/SS 4), in the Executive Management Unit.

Job Purpose

To provide secretarial and administrative support to the Principal Executive Officer.

Key Responsibility Areas:

Technical/Professional Responsibilities

• Reproduces in the correct format a variety of documents as instructed by the Principal executive Officer
• Receives dictation
• routes correspondence to relevant officer/departments;
• Monitors incoming calls/clients, routes and directs accordingly
• Schedules appointments, conferences and briefs the Principal Executive Officer on the matter before confirming the meetings;
• Arranges meetings and conferences and ensures that recording of the proceedings are done
• Makes travel arrangements for the Principal Executive Officer
• Liaises with internal/external customers (local and overseas) in order to give/receive information as directed by the Principal Executive Officer
• Establishes and maintains a system for the control and safe keeping of classified, confidential documents and reports
• Maintains an up-to-date records management system of documents including correspondence, agreements, cabinet submissions, legal and official matters
• Drafts correspondence as directed by the Principal Executive Officer 
• Performs any other related duties as instructed by the Principal Executive Officer

Key Competencies: 

Core:

• Excellent interpersonal skills
• Excellent communication skills (both written and oral)
• Excellent time management skills
• Excellent planning and organisational skills

Technical

• Proficient in using the relevant computer software
• Comprehensive knowledge of office procedures and systems
• Comprehensive knowledge of computer software applications
• Excellent customer service skills

Minimum Required Qualification and Experience:

• Graduate from an accredited school of secretarial studies (CPS)

or

• Successful completion of Certificate in Administrative Management (Level 2) at the Management Institute for National Development (MIND)

AND 

• Five (5) CXC/GCE O' Levels, or equivalent, including English Language
• Typing speed of at least sixty (60) words per minute 
• Shorthand at one hundred and twenty (120) words per minute
• With four (4) to five (5) years work experience

Special conditions Associated with the Job

• Work beyond normal office hours

Applications accompanied by resumes should be submitted no later than Friday, January 18, 2019 to: 

Senior Director

Human Resource Management and Administration

Court Management Services

The Towers

25 Dominica Drive

Kingston 5.

Email:  hrma@cms.gov.jm

Please note that we thank all for responding, but only shortlisted applicants will be contacted.

Looking for a housekeeping, babysitting, helper or gardener/handyman work? Go here: https://876domesticworkerscaregivers.blogspot.com - 876 Domestic Workers and Caregivers

Executive Secretary (Kingston, Jamaica)

A leading agriculture development institution seeks to identify an ambitious and dynamic individual to fill the following position:

Executive Secretary

Main responsibilities, but not limited to:

• Provide confidential secretariat support to the Representative of the Institution and visiting missions/consultants
• Prepare and dispatch official outgoing confidential and non-confidential correspondence, which due to their nature, require accuracy, neatness and discretion
• Organize the necessary logistics in preparation for events/activities, inclusive of travel arrangements, conferences/seminars relating to the office of the Representative of the Institution
• Receive and attend to incoming and outgoing calls (international and local)
• Carry out any other tasks inherent to the position

Qualifications:

Education and Experience:

• Certified Professional Secretary (CPS) with a minimum of four (4) yeaqrs working experience in a similar position

Languages: 

• Excellent oral and written communication skills in English
• Ability to write and speak in Spanish would be an asset

Computer skills:

• Excellent skills in the use of MS Office applications: Word, PowerPoint, Excel, and the Internet

Other Skill Requirements:

• Ability to work on own initiative
• Excellent interpersonal skills and ability to interact effectively with co-workers and work in a team
• Strong organizational skills
• Ability to work under pressure and be flexible

Application letters and resumes must be received by Friday, October 12, 2018 and sent by email to: agriculture.organization01@gmail.com

Only shortlisted candidates will be contacted.