Data Entry Officer (Kingston, Jamaica) - Jamaica Tourist Board

 Applications are invited from suitably qualified persons to fill the position of:

Data Entry Officer

JOB SUMMARY

Reporting to the Supervisor of the Data Entry Department, the incumbent is responsible for accurately inputting information that will be used for the preparation of statistical data for Monthly and Annual Statistical Reports.

KEY RESPONSIBILITIES

• Handles confidential and sensitive information with discretion;
• Accurately enters data into the database system;
• Consistently maintains production outputs;
• Reports any inconsistencies of new additions of information to the relevant authority for clarification;
• Reports any malfunction of programme to the relevant authority;
• Performs other duties as assigned from time to time.

KNOWLEDGE, ABILITIES AND SKILLS

• Ability to maintain a high level of confidentiality, integrity, and professionalism
• Strong attention to detail and accuracy
• Excellent data entry skills and typing speed
• Ability to work independently and take initiative
• Ability to work well in a team
• Excellent interpersonal skill
• Proficient in Microsoft Office Suite

REQUIRED EDUCATION AND EXPERIENCE

• Five (5) CXC or Equivalent passes including English Language, Mathematics and Geography
• Certificate in Computer Studies
• Keyboard knowledge/Typing skills
• Two (2) years’ of experience in Data Entry

UNUSUAL WORKING CONDITIONS

• Flexible working hours
• Sitting at the computer for long hours

APPLICATION

Applications with resumes should be submitted no later than

Friday, May 12, 2023 to:

Senior Manager, Human Resource Development, Jamaica Tourist Board

64 Knutsford Boulevard, Kingston 5.

 email:  jtbhrd@visitjamaica.com 

Re: “Data Entry Officer”

We thank all applicants for their interest, however, only those short-listed will be contacted.

Administrative Assistant (Kingston, Jamaica) - National Works Agency

 The National Works Agency, an executive agency of the Government of Jamaica is seeking suitably qualified individuals for the under-mentioned position.

Administrative Assistant (Level 4) - Directorate of Major Projects 

Qualifications and Experience:

• A minimum of four (4) CXC subjects or equivalent including English Language and typewriting
• Certificate or diploma in Secretarial Studies from a recognized tertiary institution
• Certified Professional Secretary (CPS) designation
• A minimum of three (3) years related work experience

Skill Requirements:

• Office Management and organizing skills
• Proficiency in word processing and spread sheets
• Minute taking and report writing
• Basic knowledge of Information Technology
• Very good communication and human relations skills

Reporting Relationship

Reports to: Major Projects Manager

Principal Functions:

• Report to the Manager on all matters relating to secretarial and administrative requirements of the office
• Establish and maintain filing and records management systems of the office
• Plan and arrange for internal and external meetings
• Prepare travel arrangements and travel itinerary
• Record minutes of meetings and prepare reports from meeting or from documents
• Monitor items delegated and follow-up for response
• Provide reminders and advice on priorities and matters requiring urgent attention
• Prioritize documents, letters, calls or visitors needing attention/response

Applications should be submitted no later than Tuesday, August 30, 2022 to:

Manager, Personnel & Industrial Relations

National Works Agency

140 Maxfield Avenue,

Kingston 10,

or

Email: recruitment@nwa.gov.jm 

The Agency thanks all applicants but only shortlisted applicants will be contacted.

Census Headquarter User/Editor Coder (CENSUS 2022) - STATIN

 

WE ARE HIRING!
                JOIN OUR TEAM                    

Job opening: 

Census Headquarter User/Editor Coder 

Applicants must:

• Be 18 years or older
• Have a minimum of four (4) CSEC subjects including Mathematics and English Language
• Pass the census aptitude test
• Be proficient in the use of technology
• Possess strong communication skills
• Be available to work on shift or as required including evenings and weekends
• Be available to attend training for the job

Must have:

• TRN & NIS cards
• Valid government issued ID (Driver's licence, National ID or Passport)

Application deadline: August 21, 2022.

For details on this position, please visit census.statinja.gov.jm

Driver (Kingston, Jamaica) - Embassy of Chile

 

The Embassy of Chile is seeking a Driver. 

Description:

• Driver to the Chief of Mission
• Delivery man

Qualifications:

• Experience as a driver for at least two (2) years
• Good interpersonal skills
• Basic knowledge of Spanish is desirable

Please email resumes to: echile.jamaica@minrel.gob.cl

Deadline: June 20, 2022.

Secretary (OPS/SS 1) - Kingston, Jamaica - ODPEM

 The Office of the Disaster Preparedness and Emergency Management is seeking to fill the post of: 

Secretary (OPS/SS 1)

Reports to the Director, Information & Training - Salary range: $639,887 - $760,625 per annum

Job Purpose

Under the general supervision of the Director, Information & Training, the incumbent shall be responsible for performing clerical, typing duties and managing the basic administrative functions of the division, namely record keeping, communicating with customers and archiving of divisional documentation.

Functional Competencies:

• Typewriting - Minimum 45 words per minute
• Shorthand - Minimum of 80 words per minute
• Taking and transcribing minutes
• Report writing
• Managing the Director's desk and the diary
• Schedule and keep log of activities of the Division/Unit
• Typing and proofreading correspondence, preparing minutes, reports, etc
• Maintaining a current and easily accessible filing system
• Disseminating information as required to media houses, etc via facsimiles
• Clipping newspaper and filing materials clipped
• Preparing materials for displays, exhibitions, conferences, etc under the supervision of particular Heads of Sections
• General secretarial support e.g. faxing, screening telephone calls
• Maintaining proper records of incoming and outgoing correspondence
• Providing administrative support services during meetings, conferences, seminars and workshops
• Competence in Microsoft Office Suite applications including Word processing and Excel
• Knowledge of front desk operations and telephone techniques would be an asset

Core Competencies:

• Excellent organising, planning and time management skills
• Excellent interpersonal/customer service skills
• High level of confidentiality and discretion
• Be able to work with very little supervision
• Excellent communication (oral and written) skills, intelligence and diplomacy
• Initiative and flexibility

Qualifications & Experience:

• Four (4) CXC or GCE O' level subjects or equivalent including Mathematics and English Language with at least grade 2 pass at the CXC level or grade C at the O' level
• Successful completion of a course of study at an accredited secretarial school or completion of the prescribed course of study at the Management Institute for National Development (MIND)
• At least two (2) years secretarial experience
• Training in communications such as telephone techniques would be an asset

Please apply in writing with a detailed resume no later than Monday, December 13, 2021 to:

The Director of Human Resource Management

Office of Disaster Preparedness & Emergency Management

2-4 Haining Road,

Kingston 5.

We thank all applicants, however only shortlisted candidates will be contacted.

Election Day Workers - Electoral Commission of Jamaica (Jamaica)

 

We are recruiting Electoral Day Workers across the island. Interested persons can apply at their EOJ constituency office. 

All applicants must:

• Be at least 17 years old
• Be non-partisan
• Be able to read and write well
• Have at least secondary level education

Successful applicants will receive the required training.

Election Day Workers will be compensated.

Apply at your nearest EOJ constituency office. Take a valid ID and TRN.

Social Media Officer (Kingston, Jamaica) - Ministry of Justice

 The Ministry of Justice (MOJ) is seeking to recruit a suitably qualified person to be engaged as a Social Media Officer (Contract), in the Public Relations and Communications Unit, Corporate Services Division, salary is $1,200,500.00 per annum along with any allowance(s) attached to the post.

Job Purpose

Under the direction of the Director, Public Relation and Communication, the Social Media Offer will develop and implement a social media strategy and action plan that support the MOJ's external and internal communication strategies.

Minimum Required Qualification and Experience:

• Bachelor's degree in Mass Communication/Communication Studies or similar field from a recognized tertiary level institution
• At least two (2) years demonstrable experience as a Social Media Officer or a similar role

Kindly submit cover letter and résumé along with the names, telephone numbers and email addresses of two (2) references,,one (1) must be a former/current supervisor, no later than November 10, 2021 to the:

Director, Human Resource Management & Development

Ministry of Justice

61 Constant Spring Road,

Kingston 10.

Email: careers@moj.gov.jm

The Terms of Reference for this position are available at www.moj.gov.jm or from the Human Resource Management & Development Branch in the Ministry.

Driver (Kingston, Jamaica) - High Commission of India

The High Commission of India, Kingston, invites application from suitable candidates for Local Driver in the Mission.

The starting salary to this position is US $519.00 per month gross in the payscale ranging from US$519.00 to US$1289.00. The remuneration package will include 21 working days of annual leave as well as sick leave of 30 days.

Candidates fulfilling the following requirements are welcome to apply: 

• Language proficiency - Fluency in English
• Residence - Status: Jamaican or other citizen with valid work permit
• Experience - Minimum of one (1) year work experience as a driver; safe driving record; knowledge of driving rules and regulations. Skills in minor vehicle repairs is an asset
• Age - Minimum 25 years old

Interested candidates send their complete résumé with copies of certificates/licenses and the latest photograph by November 5, 2021.

Email to: admin.kingston@mea.gov.in

Administrative Assistant, etc (Kingston, JM) - Integrity Commission

 The Integrity Commission invites eligible candidates to fill the following positions:

• Administrative Assistant
• Registrar
• Manager, Anti-Corruption Outreach & Education
• Publications and Content Management Officer
• Ethics & Codes of Conduct Officer
• Parliamentary & Public Sector Liaison Officer
• Senior Corruption Prevention Officer
• Anti-Corruption Research & Data Analyst
• Business Analyst
• Manager, Systems & Network Administration
• Director, Information Technology & Business Processes

Detailed information on these positions can be found on the Integrity Commission's website at www.integrity.gov.jm.

Applications must be submitted no later than Friday, July 30, 2021 by:

1. 3:30 p.m. (by hand)
2. 11:59 p.m. (electronically)

Statutory Declaration of Assets:

Please be advised that, where applicable, only persons who have submitted all required Statutory Declarations of Assets, Liabilities and Income, can be considered for employment at the Commission.

All applications shall be treated with the strictest confidence. Only shortlisted candidates will be contacted.

Successful candidate will be subject to security clearance assessment which will be administered by the Ministry of National Security.

Legal Officer (Kingston, Jamaica) - National Works Agency

The National Works Agency, an executive agency of the Government of Jamaica, is seeking suitably qualified individuals for the undermentioned position: 

Legal Officer (Level 7) 

(Contract)

Minimum Requirements:

Qualifications and Experience:

• Bachelor of Laws degree (LLB)
• Certificate in Legal Education
• At least three (3) years experience working as an attorney at law with particular training in Conveyancing and Property Law; Contracts  (Building and Commercial); Property Damage and Personal Injury
• Knowledge of the Land Acquisition Act and Procedures and FIDIC Forms of Contract are a plus

Skills Requirements:

• Knowledge of specific laws, regulations and procedures and practices affecting the nature of the functions of the National Works Agency
• Full professional legal training in the areas of Conveyancing and Contract Law
• Highly developed oral and written communication skills
• Good negotiation, interpersonal and team skills
• Sound knowledge of relevant computer applications and systems

REPORTS TO: Manager, Legal Services

Summary of Duties:

• Liaise with land owners and or their representatives in order to acquire lands slated for road works
• Prepare and/or review the requisite notices for service under the Land Acquisition Act
• Prepare and/or review all legal documents inclusive of Sale Agreements, Instruments of Transfer and other relevant and/or appropriate legal instruments to enable the acquisition of all lands so earmarked for roadworks, inclusive of registration of lands purchased in the name of the Commissioner of Lands
• Advise Project Unit on the general law and in particular on all matters relating to the work of the Agency, inclusive of Main Roads Act, Land Clauses Act, Registration of Titles Act among other matters related to the project
• Prepare legal opinions for the Agency and advise on its liability in particular cases and on appropriate steps to be taken to resolve any dispute matter related to projects
• Liaise with other Ministries/Agencies/Departments of Government (Local Authorities, Attorney General Department, Commissioner of Lands, Registrar of Titles, Registrar of Companies, Stamp Office) to discuss, give and obtain advice on matters relevant to the Project functions

Submit applications in writing no later than December 10, 2020 to:

Manager, Personnel and Industrial Relations

National Works Agency

140 Maxfield Avenue,

Kingston 10, or 

Email: recruitment@nwa.gov.jm

The National Works Agency thanks all applicants in advance for responding. Only shortlisted applicants will be contacted.

Pension Officer (Kingston, Jamaica) - National Land Agency

The successful candidate will report to the Senior Administrator, Pension and Leave Management.

Pension Officer (Temporary - 1 post)

One (1) year and ten (10) months

Job Purpose

To ensure that the Executive Agency Pension (EA) Scheme and the Government of Jamaica (GOJ) Scheme are administered in accordance with their respective Pension Acts and Regulations.

Key Responsibilities

Management/Administrative Responsibilities

• Assists with the administration of the EA and GOJ Pension Schemes
• Assists with the review and update of the human resource policies and ensures their dissemination and implementation

Minimum required education and experience:

• Bachelor's degree in Human Resource Management, or equivalent qualifications
• At least three (3) years related working experience

Detailed information about the position can be accessed from the Agency's website at www.nla.gov.jm

A letter of application accompanied by a resume should be submitted no later than November 27, 2020 to jobapplications@nla.gov.jm for the attention of:

The Director, Human Resource Management and Development

National Land Agency

8 Ardenne Road,

Kingston 10.

We appreciate all responses but only shortlisted applicants will be contacted.

Census Supervisor (Jamaica) - STATIN

The Census 2022 pilot is Hiring.

Are you... a Team Player? Able to pay attention to details, work accurately and independently? Reliable? Flexible? Results Oriented?

AND

Do you possess...

• A minimum of four (4) subjects at CXC, CSEC or GCE O' levels including English Language and Mathematics or any other equivalent qualifications
• At least five (5) years experience in a supervisory capacity 
• Strong supervisory, interpersonal and communication (oral and written) skills

AND 

Are you...

• Able to pass a census aptitude test 
• Computer literate and proficient in Microsoft Office Suite applications (Excel, Word, PowerPoint)
• Able to have access to a motor vehicle in good working condition as required
• Willing and available to work evenings and weekends as required
• Able to attend 8 consecutive days of training on a full-time basis in preparation for the work

Then join our CENSUS 2022 pilot team as a CENSUS SUPERVISOR.

To apply, visit https://statinja.gov.jm/Careers.aspx and complete and submit an application by November 9, 2020.

Training & Development Officer (Kingston, Jamaica) - National Works Agency

The National Works Agency, an agency of the Government of Jamaica,,is seeking suitably qualified individuals for the below mentioned position:

Training and Development Officer - Level 5

Qualifications and Skills required:

• At least a first degree in Public Administration, Social Sciences or equivalent
• Specialized training in Human Resource Development/Training techniques
• At least three (3) years experience in Human Resource Development
• Good decision making and problem solving skills
• Good oral and written communication skills

Reporting relationship: Reports to: Manager, Training and Development

Principal Responsibilities:

• Design and implement training programmes
• Develop and implement creative programmes, activities and services to meet workforce training needs
• Conduct needs assessment
• Administer training policies and procedures
• Research and recommend training and development strategies
• Develop and implement training events outside regular Agency programmes including seminars and workshops
• Facilitate the development of quality in-house trainers
• Analyze programme results as required by management to enhance training effectiveness

Applications should be submitted no later than Tuesday, November 3, 2020 to:

Manager, Personnel and Industrial Relations

National Works Agency,

140 Maxfield Avenue,

Kingston 10 or email: recruitment@nwa.gov.jm

The Agency thanks all applicants. Only individuals shortlisted will be contacted.

Maintenance Technician (Kingston, Jamaica) - National Housing Trust

The National Housing Trust seeks to identify a Maintenance Technician for its Property Management Department. The Maintenance Technician provides routine maintenance services to electrical, plumbing and telephone systems, and also assists in monitoring the work done by contractors.

Main Duties:

Duties specific to the position include:

• Conducting routine checks on air conditioning units, generators and water supply
• Ensuring that work done by external service providers conforms with regulations
• Undertaking minor repairs on office equipment and appliances
• Assisting with office refurbishing and providing electrical maintenance services
• Participating in disaster management activities, and 
• Maintaining records of materials, equipment used and work performed

Qualifications and Experience:

The successful candidate must have:

• Certificate in Electrical and Mechanical Installation/Maintenance from a recognized institution
• At least two (2) years working experience in building maintenance or construction 
• At least five (5) CSEC subjects including Mathematics and English Language

The following skills/competencies are required at above average levels:

• Customer service
• Planning and organizing
• Records Management
• Communication skills (oral and written)
• Problem solving and analytical skills
• Computer proficiency

Knowledge of:

• Jamaican building code
• Electrical circuits, fittings and appliances
• Mechanical engineering principles and practices
• Carpentry and plumbing

NB: This job requires the incumbent to work in excessive noise with possible exposure to dust and dirt.

If you have interest in the position, submit an application no later than Friday, April 3, 2020 to:

The Employment and Retention Coordinator

Human Capital Management Department

National Housing Trust

4 Park Boulevard,

Kingston 5.

Email: hrm@nht.gov.jm

Administrative Assistant (Kingston, Jamaica) - National Irrigation Commission Limited

Applications are invited from suitably qualified persons for the position of:

Administrative Assistant

Job Summary

Under the direct supervision of the Public Relations Specialist, the Administrative Assistant is responsible for providing general administrative support to the Public Relations Specialist and the Public Relations Unit. 

Key Responsibilities include:

• Produce Minutes of meetings as assigned
• Produce departmental and other reports as required
• Manage and maintain hard and soft copy files and records in accordance with established procedures
• Conduct administrative functions which includes booking and coordinating meetings and events, managing calendar schedules
• Liaise with internal and external stakeholders including government ministries/agencies and ensure adequate coordination and coverage of events
• Assist in the design and production of the Commission's Annual Report and educational/promotional materials (e.g. newsletters, banners, brochures, pamphlets)
• Assist in the preparation of speeches, messages and other communique
• Manage, update and monitor the Commission's website and social media platforms

Minimum Requirements:

• Current designation in Certified Administrative Professional (CAP); OR
• Diploma in Administrative Management level 4
• Certificate in Public Relations or Associate degree in Mass Communication or related field of study
• A minimum of three (3) years working experience in an administrative or public relations position
• Excellent command of the English Language and ability to communicate effectively both orally and in writing
• Proficiency in Microsoft Office Suite and other related applications
• Excellent interpersonal, customer service and team building skills
• High degree of integrity and flexibility
• Knowledge of public relations principles and practices
• Working knowledge of photography  graphic art techniques including design and layout is desirable
• Familiarity with the access to Information Act and relevant government regulations

How to apply:

Submit applications which must include a formal cover letters and detailed résumés no later than April 3, 2020 to:

The Manager, Human Resources and Industrial Relations

National Irrigation Commission Limited

P.O. Box 631,

Kingston 6.

Email:  hr@nicjamaica.com

Accounts Payable Officer (FMG/AT 3) - Kingston, Jamaica -

Job Purpose

The Accounts Payable Officer is responsible for the proper checking, posting and payments of all account payable in accordance with the Financial Administration and Audit (FAA) Act.

Key Responsibilities
Prepares payments for National Insurance Fund (NIF) and its subsidiary companies;
Verifies supporting documents accompanying requests for cheques for NIF and subsidiaries
Vets and prepares all vouchers assigned for the following:

•  The presence of the necessary bills, claims/documents, authority and that it has 
• been countersigned by the relevant Senior Officer 
•  Arithmetical accuracy e.g. the application of correct rates and the deduction of all 
• amounts deductible 
•  Adherence to contracts/agreements for the presence of valid documentation that 
• the goods and services have been received and placed on inventory 
• Adherence to the FAA Act, its regulations and instructions and all other pertinent 
• statutes 
• The accuracy of the account codes and other information recorded on the 
• voucher and all other checks as deemed necessary; 
• Maintains records of all payments as well as all routine or ongoing contracts for 
• example utilities, janitorial services and travel claims etc.; 
• Ensures that the checking of Pay Sheets, Statutory and Non-Statutory 
• Deduction Vouchers and Salary Payment Vouchers are completed and corrected in a timely manner; 
• Prepares Annual Returns for submission; 
• Ensures that annual returns such as Income Tax, National Insurance Scheme (NIS) and 
• National Housing Trust (NHT) are submitted on time; 
• Assists and guides the Accounting Clerk on:
• The maintenance of the Printed Cheque Register 
• The maintenance of the Receipt Log 
•  The maintenance of the Fixed Assets Register 
•  The preparation of daily bank lodgements;
• Assists with coding and entering Cash Book transactions on the electronic Cash Book
• System;
•  Assists with coding and entering General Ledger transactions in the Electronic General Ledger
• Prepares Audit schedules;
• Maintains Accounts Payable Sub-ledger denominated in Jamaican Dollars and United States dollars 

Required Knowledge, Skills and Competencies

• Excellent knowledge of the FAA Act 
•  Excellent knowledge of the International Financial Reporting Standards (IFRS) 
• Good knowledge in the use of Accounting Package (ACCPAC) and Microsoft 
• Applications 
• Good knowledge of GOJ Procurement procedures 
•  Good decision-making, planning and organizing skills 
•  Good problem solving and analytical skills 
• Good oral and written communication skills
• Very good time management skill 

Minimum Required Qualification and Experience

• AAT Level 3 or;
•  ACCA-CAT Level C or;
• ACCA Level 1 or;
• Diploma in Accounting from a recognized University or;
• Associate of Science Degree in Accounting, MIND, or;
• Diploma in Government Accounting, MIND, i.e. Government Accounting Levels 1, 2 and 3 or; 
• Bachelor’s Degree in Accounting or Management Studies with Accounting or BBA from a recognized University.

Applications accompanied by résumés should be submitted no later than Thursday, 2nd April, 2020 to:

Senior Director 

Human Resource Management and Development

Ministry of Labour and Social Security 

14 National Heroes Circle,

Kingston 4.

Email: resume@mlss.gov.jm

Please note that only shortlisted applicants will be contacted.

Records/Data Entry Officer (St. Dorothy's District, St. Catherine, JM) - National Irrigation Commission

Applications are invited from suitably qualified persons for the position of:

Records/Data Entry Officer (St. Dorothy's District Office)

Job Summary

Under the general supervision of the Workshop Superintendent - Stores/Mechanical, the Records/Data Entry Officer provides general administrative support and assistance within the district office by maintaining records, processing, preparing, reconciling and posting transactions and information.

Key Responsibilities:

• Maintain Inventory records of tools and equipment and other inventory items in Stores at the Dorothy's District Office
• Issue goods from the Stores as per approved requisitions and file daily requisitions
• Produce reports on Store activities as per agreed schedules or as requested
• Monitor inventory re-order levels
• Secure entry/access to Stores
• Process customer collections
• Maintain records for invoices and journal vouchers

Minimum Qualifications and Experience:

• Diploma in Management Studies or related area/Association of Accounting Technicians (AAT) Level II 
• Five (5) CSEC or GCE O' Level subjects which includes English Language, Mathematics and Accounts, and any other two (2) subjects
• Two (2) years working experience in a similar role
• Proficiency in Microsoft Office Suite applications and other related software
• Ability to communicate effectively both orally and in writing
• Positive attitude and aptitude for learning
• Good interpersonal skills
• Applicants with Bachelor's degree are welcome

Applications which includes cover letters along with detailed résumés should be submitted no later than April 3, 2020 to:

The Manager, Human Resources and Industrial Relations

National Irrigation Commission Limited

P. O. Box 631,

Kingston 6.

Or

Email: HR@nicjamaica.com

Pharmacy Technician, Pharmacist (Kingston, Jamaica) - Univ. Hospital of the West Indies

Applications are invited from suitably qualified persons to fill the position of Pharmacist and Pharmacy Technician full-time and sessional at the University Hospital of the West Indies.

Pharmacist

Under the general supervision of the Director - Pharmacy Services, the successful candidate will be expected to carry out duties and functions of registered Pharmacists according to the laws and regulations covering the practice of the pharmacy in Jamaica. Viz; the Pharmacy Act 1966, the Food and Drug Act 1964 and the Dangerous Drug Act 1948 and their regulations.

Qualifications and Attributes:

• B.Sc degree in Pharmacy from an accredited institution
• Current registration with the Pharmacy Council of Jamaica
• At least one (1) year post-registration experience
• Hospital pharmacy experience would be an asset or familiarity with Hospital pharmacy

Pharmacy Technician

The successful candidate will be expected to assist and support the registered Pharmacist in filling, sorting and packaging prescription drugs.

Qualifications and Attributes:

• Pharmacy Technician certificate from a recognized institution
• Minimum of one (1) year working experience

Applications accompanied by résumés should be submitted no later than April 1, 2020 to hrd@uhwi.gov.jm

Or 

The Senior Director, 

Human Resource Management Department,

University Hospital of the West Indies,

Mona, Kingston 7.

Librarian (Kingston, Jamaica) - National Works Agency

The National Works Agency is seeking suitably qualified individuals to fill the above mentioned position of Librarian (Level 5).

Minimum Requirements:

Qualifications and Experience:

• Bachelor's degree in Library Science or equivalent from a recognized tertiary institution
• A minimum of three (3) years work experience in Librarianship and Information Management

Skills Requirements:

• Information management
• Knowledge of computer applications required to create webpages, process and retrieve information
• Excellent research skills
• Excellent communication and interpersonal skills

Reports to: Manager - Information Resources

Summary of Duties

• Identify information needs, develop implement the requisite facilities to acquire information; materials to support policy formulation, decision making and problem solving
• Process information materials using standard rules and established procedures and practices
• Conduct adequate research to provide information where available
• Initiate and develop systems and control for the retrieval, circulation, routing and general dissemination of information materials
• Supervise the duplication of documents in keeping with intellectual property/copyright laws
• Promote the facilities and services of the library through exhibitions/displays, publications and other promotional activities.

Submitted application in writing no later than March 27, 2020 to

Manager, Personnel and Industrial Relations,

National Works Agency,

140 Maxfield Avenue,

Kingston 10 or email: recruitment@nwa.gov.jm

The National Works Agency thanks all applicants in advance for responding, however, only shortlisted applicants will be contacted.

Administrative Officer (GMG/AM 3) - (Manchester, Jamaica) - Jamaica Library Service

The Jamaica Library Service, an agency of the Ministry of Education, Youth and Information invites qualified and competent persons to fill the following positions:

Administrative Officer (GMG/AM 3)
Manchester Parish Library Network

Job Purpose:

The Administrative Officer will coordinate delegated matters pertaining to personnel and ensure the proper maintenance and upkeep of the physical facilities at the Parish and Branch libraries.

Key Responsibilities:

Manages the Human Resources Management division by:

• Interpreting the Jamaica Library Service's policies and procedures for staff
• Preparing and disseminating memoranda to outline changes in organization, administrative policies and procedures to supervise staff to improve work flow
• Coordinating the offices services including records control, housekeeping and special reports
• Participating in the orientation of new employees and providing them with information on the operations of the Parish Libraries; the employment contracts and documentation on the conditions of service

Maintains the Human Resource Management Division functions in the Parish Library by:

• Keeping up-to-date with the HR policies of the Jamaica Library Service
• Advising and assisting supervisors on personnel matters
• Participating in staff recruitment contact with advertising media, schools or other sources of man power to find suitable person to fill vacancies
• Arranging and assisting with the selection of personnel e.g. interviewing, screening and testing job applicants
• Preparing letters of appointment

Participates in staff appraisal by:

• Ensuring the preparation of performance appraisals and other forms of reports on employees
• Monitoring the implementation of performance appraisals 

1. Plans, organizes and implements staff welfare, health and safety services, recreation facilities
2. Assists with the execution of employee grievance procedures in keeping with the overall grievance procedures of Jamaica Library Service

Administers regulations governing conditions of employment by:

• Ensuring that proper procedures are followed in processing applications for vacation leave, study leave, pre-retiring benefits, leave passage loans and salary advances and other employee benefits
• Maintaining personnel records for pension purposes, gratuity payments and other scheme
• Submitting records for pension purposes to the appropriate authority on termination of employee's services

Key Competencies:

• Highly developed analytical, interpersonal and communication skills
• Sound knowledge of the Staff Orders, Public Sector Rules, Regulations, Acts and Guidelines
• Sound knowledge of the Government Procurement Procedures
• Well developed time management skills
• Strong interpersonal and negotiating skills inclusive of counseling, grievance handling and interviewing
• A high level of proficiency in the use of computer applications
• Good knowledge of event planning

Qualifications and Experience:

• University degree in Management Studies, Public or Business Administration
• Minimum of two (2) years working experience

Salary scale: $1,181,789 p.a. - $1,404,775 p.a. (As of April 1, 2020)

A written application along with résumé should be submitted no later than March 20, 2020 to:

The Director General

Jamaica Library Service

2 Tom Redcam Drive,

P.O. Box 58, Kingston 5

or

Email: hrm@jls.gov.jm

Interested persons can visit the organization's website www.jls.gov.jm for further details. Please note that only shortlisted candidates will be contacted.