Administrative Assistant (Kingston, Jamaica) - National Irrigation Commission Limited

Applications are invited from suitably qualified persons for the position of:

Administrative Assistant

Job Summary

Under the direct supervision of the Public Relations Specialist, the Administrative Assistant is responsible for providing general administrative support to the Public Relations Specialist and the Public Relations Unit. 

Key Responsibilities include:

• Produce Minutes of meetings as assigned
• Produce departmental and other reports as required
• Manage and maintain hard and soft copy files and records in accordance with established procedures
• Conduct administrative functions which includes booking and coordinating meetings and events, managing calendar schedules
• Liaise with internal and external stakeholders including government ministries/agencies and ensure adequate coordination and coverage of events
• Assist in the design and production of the Commission's Annual Report and educational/promotional materials (e.g. newsletters, banners, brochures, pamphlets)
• Assist in the preparation of speeches, messages and other communique
• Manage, update and monitor the Commission's website and social media platforms

Minimum Requirements:

• Current designation in Certified Administrative Professional (CAP); OR
• Diploma in Administrative Management level 4
• Certificate in Public Relations or Associate degree in Mass Communication or related field of study
• A minimum of three (3) years working experience in an administrative or public relations position
• Excellent command of the English Language and ability to communicate effectively both orally and in writing
• Proficiency in Microsoft Office Suite and other related applications
• Excellent interpersonal, customer service and team building skills
• High degree of integrity and flexibility
• Knowledge of public relations principles and practices
• Working knowledge of photography  graphic art techniques including design and layout is desirable
• Familiarity with the access to Information Act and relevant government regulations

How to apply:

Submit applications which must include a formal cover letters and detailed résumés no later than April 3, 2020 to:

The Manager, Human Resources and Industrial Relations

National Irrigation Commission Limited

P.O. Box 631,

Kingston 6.

Email:  hr@nicjamaica.com