Records Clerk (Kingston, Jamaica) - Jamaica Intellectual Property Office

Job Purpose

Under the supervision of the Director, Human Resource Management and Administration, the incumbent carries out Records Management functions for the JIPO.

Key Responsibilities

Technical/Professional:

•  Maintains proper storage and retrieval of files;
• Responds  promptly  to  the  retrieval  and  distribution  requests  for  applications  for registration;
• Sorts and records outgoing and incoming mails and determines cost of postage and delivery method;
• Creates new applications for registration, as the need arises;
•  Inspect files to ensure that they are up-to-date;
• Records requests for Bring-Ups (BUs) in the appropriate Online Register, charges files out and sends to relevant Officer;
• Assists with the annual organization wide Inventory of Records
• Updates and maintains the Electronic File Tracking System;
• Assists with the processing and transfer of records for inactive storage or destruction;
• Makes photocopies of documents as requested.

Required Knowledge, Skills and Competencies
Core:

• Good Customer Service skills
• Good Oral and Written communication
• skills
• Good Interpersonal skills
• Confidentiality
• Ability to work in team

Technical:

• Knowledge of Office Procedures
• Computer literate in Microsoft Office Suite

Minimum Required Qualification and Experience

• Four (4) CXC/GCE O’Level subjects including English Language and Mathematics;
• Certificate in Records Management would be an asset;
• One (1) year’s experience in a related field.

Special Condition Associated with the Job

• Working environment involves possible exposure to dust.

Applications   accompanied   by  résumés   should   be   submitted    no   later   than   Friday, 15th February, 2019 to:

Director
Human Resource Management and Administration
Jamaica Intellectual Property Office
18 Trafalgar Road
Kingston 10
Email: hrma@jipo.gov.jm or info@jipo.gov.jm



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Records Clerk (PIDG/RIM 1) - Kingston, Jamaica - Firearm Licensing Authority

Firearm Licensing Authority welcomes applications for the following position:

Records Clerk (PIDG/RIM 1)

Division: Kingston

Reports to: Manager, Firearm Records and Information

Job Purpose:

To assist in maintaining an effective file management system to ensure proper and accurate recording, tracking and distribution of all files, thereby facilitating easy and timely access to the files.

Required competencies:

• Excellent knowledge of office practices and procedures
• Good interpersonal skills
• Good communication skills (both oral and written)
• Good time management and organising skills

Minimum Required Education and Experience:

• Four (4) GCE O' level or CXC General Proficiency level subjects including Engliah Language and Mathematics
• Two (2) years related work experience

Salary: From $577,279.00 to $686,203.00 per annum

Kindly visit the Firearm Licensing Authority's website at www.fla.gov.jm to view the Job Description and Specification for the post.

ALL APPLICANTS WILL BE REQUIRED TO PASS ABACKGROUND SECURITY CHECK.

Applicants who meet the above stated criteria are asked to submit applications no later than 4:00 p.m. on Friday, September 28, 2018 to:

The Manager, Human Resource Management and Development 

Firearm Licensing Authority

91A Old Hope Road, Kingston 6.

Click to send application to Employer

PLEASE NOTE THAT ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

The Firearm Licensing Authority (FLA) - Promoting Firearm Safety and Responsibility.