Records Clerk (Kingston, Jamaica) - Jamaica Intellectual Property Office

Job Purpose

Under the supervision of the Director, Human Resource Management and Administration, the incumbent carries out Records Management functions for the JIPO.

Key Responsibilities

Technical/Professional:

•  Maintains proper storage and retrieval of files;
• Responds  promptly  to  the  retrieval  and  distribution  requests  for  applications  for registration;
• Sorts and records outgoing and incoming mails and determines cost of postage and delivery method;
• Creates new applications for registration, as the need arises;
•  Inspect files to ensure that they are up-to-date;
• Records requests for Bring-Ups (BUs) in the appropriate Online Register, charges files out and sends to relevant Officer;
• Assists with the annual organization wide Inventory of Records
• Updates and maintains the Electronic File Tracking System;
• Assists with the processing and transfer of records for inactive storage or destruction;
• Makes photocopies of documents as requested.

Required Knowledge, Skills and Competencies
Core:

• Good Customer Service skills
• Good Oral and Written communication
• skills
• Good Interpersonal skills
• Confidentiality
• Ability to work in team

Technical:

• Knowledge of Office Procedures
• Computer literate in Microsoft Office Suite

Minimum Required Qualification and Experience

• Four (4) CXC/GCE O’Level subjects including English Language and Mathematics;
• Certificate in Records Management would be an asset;
• One (1) year’s experience in a related field.

Special Condition Associated with the Job

• Working environment involves possible exposure to dust.

Applications   accompanied   by  résumés   should   be   submitted    no   later   than   Friday, 15th February, 2019 to:

Director
Human Resource Management and Administration
Jamaica Intellectual Property Office
18 Trafalgar Road
Kingston 10
Email: hrma@jipo.gov.jm or info@jipo.gov.jm



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