Administrative Assistant (Portland, Jamaica) - National Works Agency

The National Works Agency, an executive Agency of the Government of Jamaica is seeking suitably qualified individuals for the position of Administrative Assistant.

Qualifications and Experience:

• A minimum of four (4) CXC subjects or equivalent including Engliah Language and typewriting
• Certificate or Diploma in Secretarial Studies from a recognized tertiary institution
• Certified Administrative Professional (CAP) designation
• A minimum of three (3) years related work experience

Skill Requirements

• Office management and organizing skills
• Proficiency in word processing and spreadsheets
• Minute taking and report writing
• Basic knowledge of information technology
• Very good communication and human relation skills

Reporting relationship: Reports to Parish Manager

Principal Functions:

• Report to the Manager on all matters relating to secretarial and administrative requirements of the Parish
• Establish and maintain filing and records management system for the office 
• Plan and arrange for internal and external meetings
• Prepare travel arrangements and itinerary
• Record minutes of meetings and prepare reports from meeting or from documents
• Monitor items delegated and follow up for response
• Provide reminders and advice on priorities and matters requiring urgent attention
• Prioritizes documents, letters, calls or visitors needing attention/response

Written applications should be submitted no later than Tuesday, January 22, 2019 to: 

Manager, Personnel and Industrial Relations

National Works Agency

140 Maxfield Avenue,

Kingston 10. 

Email: Recruitment@nwa.gov.jm

The National Works Agency thanks all applicants in advance for or responding. Only shortlisted will be contacted.

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