Executive Assistant (St. Catherine, Jamaica) - JUTC

The JUTC is a limited liability company incorporated under the Companies Act of Jamaica and owned by the Government of Jamaica (GOJ). Reporting to the Ministry of Science, Energy, Telecommunications and Transport, the JUTC is the exclusive provider of public transit services in the Kingston Metropolitan transit Region. The Company delivers public transport services seven (7) days a week and, in some instances, up to 14 hours a day.

We therefore invite an organized, efficient and detail-oriented individual to join the JUTC in the role of Executive Assistant. 

Minimum Required Qualifications and Experience:

• Bachelors of Science degree in Business Administration or Equivalent qualifications
• At least eight (8) years working experience as a Senior Secretary working with high level Executives or providing support in a similar role
• Certified Administrative Professional or other training in Administrative Management would be an asset

Job Purpose

The Executive Assistant is responsible for supporting the Office of the Managing Director through coordinating activities and performing confidential administrative duties.

Required Knowledge, Skills and Competencies:

• Excellent oral and written communication skills
• High integrity/ethics and a highly developed sense of accountability
• Confidentiality 
• Must be detail-oriented
• Experience in planning, organizing, and managing meetings
• Excellent experience in minute taking and preparation
• High competencies in computer applications and Microsoft Office Suite applications
• Proven track record in the design, development and implementation of corporate procedural and administrative systems, processes and procedures
• Ability to execute tasks within stipulated deadlines
• Excellent interpersonal skills

Remuneration:

Salary: $5,198,035 per annum, payable monthly and related benefits.

Applications with detailed resumes should be sent by: October 8, 2024

Recruitment,

Jamaica Urban Transit Company Limited,

Michael Manley Druve,

P.O. Box 575,

Twickenham Park,

St. Catherine.

Email: recruitment@jutc.com.jm

Note: While we thank all applicants for their interest, only short-listed candidates will be contacted.

Executive Assistant (Media Industry) - Cayman Islands

About the opportunity

US$54,000 - $83,000

Who will I be working for?

You will be working with an established media firm, bringing your own excellent, can-do attitude to an already enigmatic team.

Who will be working with me?

You will assist the executive media team in streamlining strategic initiatives, overseeing project management, and supporting the executive media team in communicating objectives between departments and the media team as a whole.

How will I make a difference?

As executive assistant, you will drive teams forward, while also acting as the glue to ease communications and unite the media team as a whole. You will support the publisher in the strategy, operations, culture and growth plan of the business through functions including an array of administrative tasks from coordinating calendars to managing staff morale and collaborating with external HR support.

What do I need?

Do you possess a demonstrated passion for journalism, writing, media, and great storytelling? This is an incredible opportunity for a natural born organizer to bring stability, productivity and ingenuity to the business. If you have a background in media, previous executive support and are a skilled project manager who loves to see things through to completion, we want to hear from you!

To apply for this position please send the most up-to-date version of your resume to info@nova.ky and reference this position!

Contact: Louise Reed, Recruitment Department Manager, +1 345 623 1029

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Executive Assistant (Kingston, Jamaica) - Sagicor Bank Jamaica Ltd.

DESCRIPTION
Sagicor Bank Jamaica Limited is seeking suitable candidates to join our Executive Banking team in the capacity of Executive Assistant. Interested persons should apply via the career portal on our website, www.sagicorjamaica.com, by January 9, 2019.

Sagicor Bank Jamaica is looking for the ideal candidate to join our Executive Banking team in the capacity of:  Executive Administrative Assistant

The selected candidate will provide efficient administrative and secretarial assistance to the Chief Executive Officer, Sagicor Bank Jamaica Limited

Key Duties and Responsibilities:

• Manage and coordinate an extremely active calendar of appointments.
• Managing the CEOs incoming and outgoing correspondence, emails and faxes by evaluating enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the CEO, including the redirection of enquiries to appropriate personnel, and flag high priority items for her attention.
• Receive screen and direct incoming calls and visitors.
• Coordinate meetings, appointments and conference calls for the CEO.
• Create and maintain an accurate filing system for easy retrieval of documents.
• Maintains office supplies inventory.
• Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in a format that is understandable.
• Establish and maintain a system to track and report vacation leave for Leadership Team and their Direct Reports.
• Ensure that Board and Committee meeting papers are submitted five (5) days prior to meetings.
• Ensure all action items are responded to on a timely basis.

Academic Qualifications/Specialized Skills/Competencies:

• Diploma in Business Administration or equivalent qualification from a recognised tertiary institution.
• Four (4) years’ working experience as a senior secretary.
• Excellent oral and written communication skills.
• Sound knowledge of the operations within the Banking/Financial Sector and the ability to maintain confidentiality.
• Good analytical and team skills.
• Expert knowledge of computer software applications including word processing and Microsoft PowerPoint and/or Prezi, Microsoft Excel, Microsoft Word spreadsheet packages for the creative presentation of reports.

Should this position be of interest to you, kindly submit an application via our career portal on (www.sagicorjamaica.com), by Wednesday, January 9, 2019.




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Kaya Inc. Now Hiring in St. Ann, Trelawny (Jamaica)

Kaya Inc. invites applications from qualified candidates to fill the following positions within our companies:

Falmouth location:

• Retail Sales Agents
• Cashiers
• Barista's
• Chef

Drax Hall location:

• CCTV Operator
• Accounting Clerk
• Executive Assistant

Persons who are interested in the above-mentioned vacancies are to submit an application letter along with a detailed resume to:  jobs@kayainc.net

ALL CANDIDATES MUST POSSESS A CLEAN RECORD, BACKGROUND CHECKS WILL BE CONDUCTED.





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EXECUTIVE ASSISTANT (GMG/SEG 1) - Kingston, Jamaica - Ministry of National Security

Ministry of National Security 

VACANCY NOTICE 

Applications are invited from suitably qualified candidates to fill the post of  EXECUTIVE ASSISTANT (GMG/SEG 1) 

SALARY SCALE:  $1,444,292.00 – $1,716,809.00 PER ANNUM  

JOB PURPOSE

The incumbent is responsible for providing high-level technical and administrative support in the management and coordination of activities related to the Unit. The incumbent is also required to establish mechanisms to monitor the Centre’s achievement of targets and other special assignments.  The duties and responsibilities include but are not limited to the following:   

KEY RESPONSIBILITIES   

To  facilitate  the  smooth  operations  of  the  Director’s  Office  and  provide  technical  and administrative support in the achievement of the Branch’s objectives:   

• Undertakes independent research to support the preparation of documents;  
• Drafts responses to letters/documents/reports for review and sign-off of the Director; Coordinates meetings and other events on behalf of the Director;  
• Participates in meetings, takes notes, prepares and circulate Minutes and actionable items; Manages and organizes the Director’s diary and schedules;  
• Updates  the  Director  of  travel  itinerary,  meetings,  requests  for  appointments  and  other engagements;  
• Coordinates logistics for meetings including booking of meeting room, preparation of documents and arranging for refreshments;  
• Engages  in  pre  and  post  meeting/engagement  activities  and  ensures  the Director  is appropriately briefed for engagements;   
• Follows up on Director’s instructions/directives and/or requests emanating from meetings; 
• Monitors email and ensures that correspondence is forwarded to Director;  
• Manages  physical  resources,  such  as  printers,  computers,  phones  etc and  arranges  for  the prompt repair or replacement of faulty equipment;  

To  provide  exemplary  customer  service  to  stakeholders  in  keeping  with  the  Ministry’s Customer Service Charter:   

• Replies  to  routine  queries  in  respect  of  the  Director  and  refers  unrelated  queries  to the appropriate personnel;  
• Maintains a listing of contact details for stakeholders.  

To manage the processing and storage of documents on behalf of the Director’s Office: 

• Processes incoming and outgoing correspondence/files and refers to the Director for action;  
• Maintains a database for tracking the movement of documents;  
• Maintains an electronic and manual filing system; 
• Encloses correspondence and updates Minute Sheets on respective files; 
• To establish mechanisms to monitor the Branch’s progress in relation to projects, targets outlined in the Strategic Business and Operational Plans and other special assignments: Develops and maintains an internal database/framework for monitoring projects, targets and other special assignments;  
• Maintains a follow-up system and liaises with the relevant personnel to ensure timely submission of deliverables;  
• Drafts Quarterly/Annual Performance Reports;  
• Participates in the preparation of Operational Plan/Procurement Plan/ Budget of the Director’s office;  

SPECIFIC KNOWLEDGE AND SKILLS REQUIRED  

• Ability to take and reproduce Minutes;  
• Knowledge of preparing Cabinet Submissions/Notes;  
• Strong organizational and management skills;  
• Excellent customer service skills;  
• Excellent report writing skills;  
• Excellent knowledge of office administration;  
• Good knowledge of records management principles;   
• Knowledge of relevant Laws, Government Guidelines;  
• Knowledge research principles and techniques   

MINIMUM QUALIFICATION AND EXPERIENCE:  

• First Degree in Public Management, Business Administration or equivalent;  
• At least three (3) years’ experience in administrative field.  
• Diploma in Administrative Management from Management Institute for National Development would be a distinct asset   

SPECIAL CONDITION ASSOCIATED WITH THE JOB

• Typical working condition;  
• Critical deadlines for completion of tasks;  
• May be required to work beyond the normal working hours;  
• May be required to work on weekends and public holidays;   

Interested  persons  should  forward  their  applications  and  résumés NO LATER THAN  Friday, November 9, 2018 to the:-        

Director, Human Resource Management and Administration       

Ministry of National Security       

4th Floor North Tower      

2 Oxford Road       

Kingston 5      

Email: jobopp@mns.gov.jm       

We thank all for responding but only shortlisted applicants will be contacted.







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EXECUTIVE ASSISTANT (Montego Bay, Jamaica) - Itelbpo

We are looking for persons who want to experience a full-time career to join our itelbpo Smart Solutions Family as Executive Assistant!

As the Executive Assistant you will be responsible for providing high-level administrative support to the Executive Offices in personal and business affairs - covering multiple companies, in multiple industries across multiple geographies.

Responsibilities

• Maintain executives' calendar by planning and scheduling meetings, conferences and teleconferences
• Recording minutes of meetings and distributing in a timely manner
• Receiving all incoming correspondences (phone, electronic and post), responding promptly and in a professional and courteous manner
• Organizing travel, hotel accommodations and other related services while ensuring an accurate record is kept to enable reconciliation of credit card by Finance
• Knowledge of Microsoft Office and Google suites in preparation of all documentation required.
• Responding directly to all general enquiries and forwarding appropriate correspondence to appropriate team member for action
• Be the liaison between the executive offices and internal and external customers in a professional and friendly manner
• Assist the Company's transition to a paperless office through the scanning and proper filing of all documents as per the established procedures for each system
• Support in event coordination and execution, including liaising with vendors, managing budgets, collecting RSVPs, and event planning
• Maintains confidence and protects the integrity of the operations by keeping information confidential.
• Coordinate the international shipping of goods

Experience Required

• Minimum 2 years' experience in a fast-paced environment
• Bookkeeping and expense Management
• Prepare purchase orders, sales orders, invoices, expense reports and other financial payment documents
• Strong team building skills
• Code and file all material according to established records management procedures

 Compliance

• Manage compliance activities for proper internal corporate governance including board
• Meeting minutes, board resolutions, etc.
• Manage compliance schedule to ensure required filings are done accurately and on time

 Research and Special Projects

• Conduct research and analysis on areas of interest to the Company
• Create or edit summary reports
• Provide property management support
• Ensure executive offices are stocked

   FUNdamental Skills

• High level of competence in MS Office and Google Suite
• Strong organizational and analytical skills
• Project management experience would be an asset
• Excellent Interpersonal skills
• Problem analysis and problem-solving
• High standards of quality and accuracy
• Adaptability
• Ability to work independently on assigned tasks
• Ability to manage multiple assignments

Joining the itel family, you will experience ....

• Excellent supervisory support - to help both you and us achieve excellent results
• Opportunity for advancement
• Paid Training
• Competitive Salary 
•  Health and Life Insurance
• Lunch benefits
• Free Wi-Fi 
•  Beautiful location, cafeteria onsite, Chill room, friendly staff 
• A fun environment! We respect our employees and strive to make our environment exciting.

#FunBeginsHere

CLICK TO APPLY ONLINE

Executive Assistant/Office Manager (Cayman Islands)

Salary: US$70,000-$90,000 
About the opportunity
   
Who will I be working for?

You will be working with an international reinsurance firm - this is an innovative firm that is looking to launch its Cayman branch of their services and is looking for a bright, personable and professional individual to assist in this new adventure!

Who will be working with me?

This is a wide-ranging role with significant contact with clients, Directors and other key players to the business. Your communication skills and attention to detail will enable you to complete tasks for this array of shareholders and will be foundational to your success.

How will I make a difference?

As an Executive Assistant, you will be an integral part of the team working closely with shareholders and Directors. This is a challenging and dynamic role where you will provide administrative support as well as maintain relationships with a portfolio of clients. The primary responsibilities will include:

• office management, 
• coordinating travel, 
• diary management,
•  and other operational support. 

This has the potential to lead to a highly lucrative and successful career!

What do I need?

• You will have extensive and excellent secretarial experience, 
• strong organizational and prioritization skills,
• and a background in financial or legal services. 

This position will be a welcome challenge and provide growth for you, while playing to your strengths of attention to detail and communication.

Recruiter: Mr. Ambrose Guilfoyle
Click to Apply