Friday, October 5, 2018

EXECUTIVE ASSISTANT (Montego Bay, Jamaica) - Itelbpo

We are looking for persons who want to experience a full-time career to join our itelbpo Smart Solutions Family as Executive Assistant!
As the Executive Assistant you will be responsible for providing high-level administrative support to the Executive Offices in personal and business affairs - covering multiple companies, in multiple industries across multiple geographies.
Responsibilities
  • Maintain executives' calendar by planning and scheduling meetings, conferences and teleconferences
  • Recording minutes of meetings and distributing in a timely manner
  • Receiving all incoming correspondences (phone, electronic and post), responding promptly and in a professional and courteous manner
  • Organizing travel, hotel accommodations and other related services while ensuring an accurate record is kept to enable reconciliation of credit card by Finance
  • Knowledge of Microsoft Office and Google suites in preparation of all documentation required.
  • Responding directly to all general enquiries and forwarding appropriate correspondence to appropriate team member for action
  • Be the liaison between the executive offices and internal and external customers in a professional and friendly manner
  • Assist the Company's transition to a paperless office through the scanning and proper filing of all documents as per the established procedures for each system
  • Support in event coordination and execution, including liaising with vendors, managing budgets, collecting RSVPs, and event planning
  • Maintains confidence and protects the integrity of the operations by keeping information confidential.
  • Coordinate the international shipping of goods
Experience Required
  • Minimum 2 years' experience in a fast-paced environment
  • Bookkeeping and expense Management
  • Prepare purchase orders, sales orders, invoices, expense reports and other financial payment documents
  • Strong team building skills
  • Code and file all material according to established records management procedures
 Compliance
  • Manage compliance activities for proper internal corporate governance including board
  • Meeting minutes, board resolutions, etc.
  • Manage compliance schedule to ensure required filings are done accurately and on time
 Research and Special Projects
  • Conduct research and analysis on areas of interest to the Company
  • Create or edit summary reports
  • Provide property management support
  • Ensure executive offices are stocked


   FUNdamental Skills
  • High level of competence in MS Office and Google Suite
  • Strong organizational and analytical skills
  • Project management experience would be an asset
  • Excellent Interpersonal skills
  • Problem analysis and problem-solving
  • High standards of quality and accuracy
  • Adaptability
  • Ability to work independently on assigned tasks
  • Ability to manage multiple assignments
Joining the itel family, you will experience ....
    • Excellent supervisory support - to help both you and us achieve excellent results
    • Opportunity for advancement
    • Paid Training
    • Competitive Salary 
    •  Health and Life Insurance
    • Lunch benefits
    • Free Wi-Fi 
    •  Beautiful location, cafeteria onsite, Chill room, friendly staff 
    • A fun environment! We respect our employees and strive to make our environment exciting.
#FunBeginsHere






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