JOB DETAILS
Agency: Legislative AssemblyReference: LA001/20
Salary: CI$48,816 - CI$65,664
PORTFOLIO OF THE CIVIL SERVICE
The Portfolio of the Civil Service is currently accepting applications, on behalf of the Legislative Assembly for the following post:
Assistant Clerk
The post holder will work with the Clerk and the Deputy Clerk to ensure the smooth management of the business of the Legislative Assembly in accordance with the Constitution, Standing Orders and other Laws regulating the Legislature and also in accordance with practice and procedure, rules and orders set down by the House and the Speaker.
Key Responsibilities include:
- Prepare Business Papers on all matters to be laid before or presented to the Legislative Assembly (LA), collate and disseminate Papers and Matters to the Speaker and Members as well as the media and public;
- Maintain LA filing system to ensure easy retrieval of House documents and files and receipting of all business to be dealt with in the House;
- Prepare and Maintain the Order Book of the LA, and a working copy file of all business of the House per sitting;
- Prepare Oaths of Allegiance or Affirmation for Members of the House and Acting Temporary Members of the LA;
- Prepare documents and correspondence to Ministries/Portfolios to action motions passed in the House;
- Compiling monthly output stats, and responding to general inquiries from the Speaker and members of the LA, members of the public and media regarding House sittings, records and other related matters;
- Assist with minutes and reports of standing and select committees of the House & preparation of bills for the creation of vellums;
- Assist with the work of the Commonwealth Parliamentary Association including the preparation of Conferences and Seminars hosted by the Branch;
- Secretary to the Parliamentary Prayer Breakfast Committee, which includes arranging Committee meetings, planning and preparing programmes, liaising with Guest Speakers, programme participants, caterers, musicians, printers, sound technician, florist, Sergeant-at-Arms in arranging Honourable Speaker’s transportation and guest invitations;
- Supervise staff members &train youth parliamentarians in House proceedings; and
- Any other duties assigned by the Clerks of the Legislative Assembly.
Candidates must have:
- The post holder must possess an Associate’s Degree in Business Administration or relevant discipline. A Bachelor’s Degree is desirable;
- Minimum of 5 years of experience working in a professional services environment covering a wide range of administrative functions and must be a team player with an eye for detail and concern for accuracy, quality and timeliness with knowledge of parliamentary practices, procedures and current affairs; and must be able to work well under pressure;
- Proficient in the use of Microsoft Office programmes including Microsoft Word, Excel, Publisher, and Adobe Acrobat
- Possess effective communication and interpersonal skills and have a good command of the English language;
- Ability to work on their own initiative; prioritize their own work, meet tight deadlines and the ability to maintain confidentiality at all times.
Finance and Administrative Officer,
Box 890
Legislative Assembly Building
Grand Cayman KY1-1103, Cayman Islands
Email: charles.bodden3@gov.ky
APPLICATION DEADLINE: 31 MARCH 2020
Benefits will be determined in accordance with the Public Service Management Law, Personnel Regulations, the Public Service Pensions Law and the CINICO Health Plan as may be amended from time to time. Pension and health benefits are non-contributory.
Form [PDF]
Form [Word]
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