Executive Secretary (Kingston, Jamaica) - Jamaica Bauxite Institute

The ideal candidate should have a minimum of five (5) GCE O levels including English Language; Certified Professional Secretary designation; certificate or diploma in Advanced Secretarial Practices or equivalent qualifications.

Key Responsibilities:

Under the general direction of the General Manager, the Executive Secretary duties include:

• Providing secretarial support to the General Manager by taking dictation in shorthand or otherwise and transcribing 
• Storage, maintenance and retrieval of confidential records
• Processing all incoming correspondences 
• Arranging suitable overseas travelling schedules, hotel reservations, approval of foreign exchange, visas and otherwise for the General Manager and other officers of the organization 
• Manage and maintain the Division's employee sick, departmental and vacation leave data
• Any other duties that may be assigned from time to time 

Required Skills, Knowledge and Competencies:

• Highly developed interpersonal skills 
• Demonstrable ability to express ideas effectively and organize and develop information appropriately 

Qualifications and Experience:

• A minimum of ten (10) years working experience with at least five years at a senior secretarial or administrative level 

Applications should be submitted by Tuesday, January 28, 2020 to:

Human Resource Officer 

P. O. Box 355,

Hope Gardens,

Kingston 6,

Or email: hrd@jbi.org.jm 

We thank all applicants for responding but only short-listed applicants will be contacted.