Saturday, January 18, 2020

Administrative Assistant (Kingston, Jamaica) - Concentrix

DESCRIPTION
NOW HIRING!!!!

An experienced Administrative Assistant to join a world class organization!
The Administrative Assistant is focused in providing personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the executive’s working life and communication.

 Key Accountabilities:
  • Act as the point of contact between the General Manager and internal/external clients
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Make travel arrangements
  • Take dictation and minutes and accurately enter data
  • Create, perform and logistics of presentations, visits and briefs
  • Develop and carry out an efficient documentation and filing system
  • Develop, implement and improve office policies and procedures

Ensure the following tasks are planned, managed and executed:
Administration:
  • Meeting minutes
  • Organizations meetings
  • Organize the town hall and work in logistics
  • Check cafeteria billing
  • Check transportation billing
  • Update Org chart
  • Coordination of engagement activities for employees
  • Payroll on time and accurate
  • Supplies report per month, on time and accurate
  • Capacity Plan report, send it on time and accurate
  • Weekly visitors report

Visitors
  • Organize hotel for visitors
  • Organize transportations
  • Organize the reception of visits
  • Enter in the calendar the information of the visits
  • Maintain the logistics and needs of the visits during the stay
  • Maintain the logistics and needs of the visits during the stay

Calibration
  • Edit file formats
  • Audits
  • Dashboard
  • Deadlines

 Requirements:
  • Bachelor's degree in business administration or another related field.
  • At least 3 years’ experience in a similar position.
  • Excellent computer skills in a Microsoft Windows environment.
  • Knowledge of the techniques and methodologies specific to the technical or professional field in which they perform.
  • Advanced English level.
 Key Skills
  • Impact and Influence
  • Detail Orientation
  • Communication skills
  • Coordinating skills
  • Service-minded



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