NOW HIRING!!!!
An experienced Administrative Assistant to join a world class organization!
The Administrative Assistant is focused in providing personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the executive’s working life and communication.
Key Accountabilities:
- Act as the point of contact between the General Manager and internal/external clients
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Take dictation and minutes and accurately enter data
- Create, perform and logistics of presentations, visits and briefs
- Develop and carry out an efficient documentation and filing system
- Develop, implement and improve office policies and procedures
Ensure the following tasks are planned, managed and executed:
Administration:
- Meeting minutes
- Organizations meetings
- Organize the town hall and work in logistics
- Check cafeteria billing
- Check transportation billing
- Update Org chart
- Coordination of engagement activities for employees
- Payroll on time and accurate
- Supplies report per month, on time and accurate
- Capacity Plan report, send it on time and accurate
- Weekly visitors report
Visitors
- Organize hotel for visitors
- Organize transportations
- Organize the reception of visits
- Enter in the calendar the information of the visits
- Maintain the logistics and needs of the visits during the stay
- Maintain the logistics and needs of the visits during the stay
Calibration
- Edit file formats
- Audits
- Dashboard
- Deadlines
Requirements:
- Bachelor's degree in business administration or another related field.
- At least 3 years’ experience in a similar position.
- Excellent computer skills in a Microsoft Windows environment.
- Knowledge of the techniques and methodologies specific to the technical or professional field in which they perform.
- Advanced English level.
- Impact and Influence
- Detail Orientation
- Communication skills
- Coordinating skills
- Service-minded
Email: jm.talent@concentrix.com
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