Administrative Officer (GMG/AM 3) - (Manchester, Jamaica) - Jamaica Library Service

The Jamaica Library Service, an agency of the Ministry of Education, Youth and Information invites qualified and competent persons to fill the following positions:

Administrative Officer (GMG/AM 3)
Manchester Parish Library Network

Job Purpose:

The Administrative Officer will coordinate delegated matters pertaining to personnel and ensure the proper maintenance and upkeep of the physical facilities at the Parish and Branch libraries.

Key Responsibilities:

Manages the Human Resources Management division by:

• Interpreting the Jamaica Library Service's policies and procedures for staff
• Preparing and disseminating memoranda to outline changes in organization, administrative policies and procedures to supervise staff to improve work flow
• Coordinating the offices services including records control, housekeeping and special reports
• Participating in the orientation of new employees and providing them with information on the operations of the Parish Libraries; the employment contracts and documentation on the conditions of service

Maintains the Human Resource Management Division functions in the Parish Library by:

• Keeping up-to-date with the HR policies of the Jamaica Library Service
• Advising and assisting supervisors on personnel matters
• Participating in staff recruitment contact with advertising media, schools or other sources of man power to find suitable person to fill vacancies
• Arranging and assisting with the selection of personnel e.g. interviewing, screening and testing job applicants
• Preparing letters of appointment

Participates in staff appraisal by:

• Ensuring the preparation of performance appraisals and other forms of reports on employees
• Monitoring the implementation of performance appraisals 

1. Plans, organizes and implements staff welfare, health and safety services, recreation facilities
2. Assists with the execution of employee grievance procedures in keeping with the overall grievance procedures of Jamaica Library Service

Administers regulations governing conditions of employment by:

• Ensuring that proper procedures are followed in processing applications for vacation leave, study leave, pre-retiring benefits, leave passage loans and salary advances and other employee benefits
• Maintaining personnel records for pension purposes, gratuity payments and other scheme
• Submitting records for pension purposes to the appropriate authority on termination of employee's services

Key Competencies:

• Highly developed analytical, interpersonal and communication skills
• Sound knowledge of the Staff Orders, Public Sector Rules, Regulations, Acts and Guidelines
• Sound knowledge of the Government Procurement Procedures
• Well developed time management skills
• Strong interpersonal and negotiating skills inclusive of counseling, grievance handling and interviewing
• A high level of proficiency in the use of computer applications
• Good knowledge of event planning

Qualifications and Experience:

• University degree in Management Studies, Public or Business Administration
• Minimum of two (2) years working experience

Salary scale: $1,181,789 p.a. - $1,404,775 p.a. (As of April 1, 2020)

A written application along with résumé should be submitted no later than March 20, 2020 to:

The Director General

Jamaica Library Service

2 Tom Redcam Drive,

P.O. Box 58, Kingston 5

or

Email: hrm@jls.gov.jm

Interested persons can visit the organization's website www.jls.gov.jm for further details. Please note that only shortlisted candidates will be contacted.

Registrar (Kingston, Jamaica) - Cannabis Licensing Authority

Job Purpose:

Reporting to the Director – Human Resource Management and Administration the Registrar (PIDG/RIM 4) ensures that the operations of the Authority are enhanced and supported through effective Records Management using improved methods and techniques. The incumbent ensures that the relevant automated, integrated, effective, efficient and economical information systems are employed in Records Management to better serve the information needs of all stakeholders.

The incumbent ensures the systematic control of the Authority's records, throughout their life cycle, in order to meet the operational needs, statutory and fiscal requirements, and stakeholder expectations. The incumbent also ensures that the Authority’s records are authentic, accurate, accessible, complete, comprehensive, compliant, effective and secure.

KEY OUTPUTS
Key Responsibilities

• Ensures the provision of technological guidance to the Authority and the staff
• Collaborates with the Chief Executive Officer, other Senior Officers and Division Heads to develop and maintain the Authority’s Records Management policy;
• Develops and enforces short-term and long-term Records Management Strategy;
• Participates in the development, tracking, optimizing and enforcing of short-term and long-term Records Management budgets;
• Ensures coordination and supervision of Records Management systems and processes;
• Keeps current with emerging records management trends, and current dominant technologies in Records Management;
• Ensures the integration of Records Management with the customer service platform to serve the Authority and its stakeholders in every aspect utilizing web enabled security-controlled access portals, popular social media interfaces and mobile friendly applications/platforms;
• Oversees the design, setting up, maintaining, reviewing and documenting of records systems; identifying the most appropriate Records Management resources; advising on and implementing new records management policies, procedures and systems;
• Provides a policy framework to guide staff in the management of their records and use of the Authority's Records System;
• Ensures consultation with all Authority staff, to exchange information, present new approaches, and to discuss and effectively facilitate equipment and system changes;
• Ensures the development and implementation of retention and disposal schedules;
• Oversees the management of electronic and/or paper-based information;
• Ensures the availability and accessibility of reference materials, to include Government gazettes, reports, journals, encyclopedias, dictionaries, textbooks etc.;
• Ensures that documents and other material of historical significance and importance are preserved and made accessible increasingly through available technology in digital format;
• Ensures the provision of daily newspapers, news magazines, Journals to members of staff and public, Catalogue and Classification;
• Ensures electronic records, changes and additions are identifiable through audit trails;
• Leads in the smooth and efficient operation of the Unit through the management of daily operations;
• Establishes and implements systems for reporting of work done against stated and agreed Work Plans for the Unit;
• Establishes internal control processes required to manage and grow the Unit;
• Meets or exceeds Unit’s performance targets.
• Performs any other duties as assigned from time to time.

Human Resource Management:

• Plans, organizes and directs the work of the Unit by overseeing the development of performance targets for the Unit and staff, based on the Corporate Strategic Plan;
• Ensures that the Unit’s staff have sufficient and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
• Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and disciplinary action;
• Participates in the recruitment of staff for the Unit;
• Recommends transfer, promotion, termination and leave in accordance with established Human Resource Policies and Procedures;
• Identifies competency gaps and collaborates with the Training and Development Manager to develop and implement Staff Development and Succession Plans for the Unit to ensure adequate staff capacity;
• Monitors job specific and environmental factors, implements and promotes Health and Safety policies and mitigates and minimizes workplace hazards;
• Monitors the performance of staff and ensures effective and objective staff performance management, through timely and accurate completion of the staff appraisal process, including periodic reviews;
• Ensures that welfare issues of Unit staff are clearly identified and addressed.

Required Knowledge, Skills and Competencies

• Good Oral and Written Communication skills
• Good interpersonal skills
• Good problem solving, decision making, planning and organizing skills
• Goal/result oriented
• Ability to work in a team
• Proficient in the use of Microsoft Office Suite
• Excellent knowledge of Government Records Management practices and procedures

Minimum Required Qualification and Experience

• A Bachelor of Science degree in Social Science or Library Science from a recognized institution;
• Formal training in Records Management and Information systems, Procedures and Practices and automated technologies as it relates to Records Management;
• At least three (3) years’ experience in a related field, with at least two (2) years in a similar senior position.
• Formal training in Library Science and/or archival procedures from a recognized institution is desirable;

Special Conditions Associated with the Job

• Will be required to work late and, on the weekends,
• May be exposed to some amount of dust;
• May be required to do some amount of lifting, bending, stooping and walking;
•  Pressured working conditions with numerous critical deadlines.

Salary range $ 1,148,458- $1,365,156 per annum plus any allowance(s) attached to the post. 

The successful candidate will be offered a three (3) year contract with gratuity payable after satisfactory performance after two (2) years.

Applications should be submitted no later than Tuesday, 24 March 2020 to:

THE DIRECTOR HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT
CANNABIS LICENSING AUTHORITY
4TH FLOOR, PAN JAM BUILDING,
60 KNUTSFORD BOULEVARD,
KINGSTON 5.

EMAIL: VACANCIES@CLA.ORG.JM

Bartender, etc (Negril, Jamaica) - Merrills Beach Resorts

Negril Hotel Seeks Pastry Cook, Commis Chef and Bartender.

Preferably from the parishes of Hanover and Westmoreland. Interested applicants with at least 2 years experience in similar position should send applications to :


Deadline: March 20, 2020.
How to apply:
Send cover letter and resume to:
P.O. Box 75, Norman Manley Blvd, Negril
Email: merrilspersonnel@cwjamaica.com

Hotel Maid (Nassau, Bahamas) - Hotel vacancy

Maid needed for small hotel
Must be able to work weekends and holidays. From 8am-5pm

• Must speak some Creole
• Minimum of one year experience in hotel housekeeping or cleaning service
• Must be healthy, mature, and reliable.
• Looking for someone who has excellent housekeeping skills.
• Must have transportation, references, clean police record, and be able to work legally.

Call (242) 676-6666 and ask for Mrs. Cathy
Call after 9:00 am.

Stores Clerk (PIDG/RIM 1) - Kingston, Jamaica - Court Administration Division

Job Purpose

Under the direction of the Office Manager, the incumbent provides clerical support to the Procurement and Office Services Unit.

Key Responsibilities
 Updates and records the distribution of Office supplies, furniture and equipment in
established data base;
 Distributes requested office supplies to Branches/Units within the CAD;
 Verifies deliveries of furniture, equipment and supplies to the CAD;
 Ensures that adequate supplies are available at all times by advising the Director when the goods in stores are at a low level;
 Assists with the preparation of Procurement Sheet for meetings;
 Assists in the preparation and submission of Invoices for payments;
 Performs any other duties assigned.


Required Knowledge, Skills and Competencies
 Working knowledge of Inventory and Procurement policy guidelines
 Working knowledge of the relevant computer software applications
 Good interpersonal skills
 Good oral and written communication skills
 Ability to work in teams
 Keen eye for details

Minimum Required Qualification and Experience
 Graduated from a Secondary Institution with four (4) CXC or GCE ‘O’ Level subjects
including English Language and a numeric subject plus on-the-job training in Records
and Information Management.

Special Condition Associated with the Job
 Adverse working conditions, including dust.

Applications accompanied by résumés should be submitted no later than Monday,
23rd March, 2020 to:

Senior Director
Human Resource Management and Administration
Court Administration Division
The Towers
25 Dominica Drive
Kingston 5.

Please note that only shortlisted applicants will be contacted.

Administrative Assistant (GMG/AM 3) - Kingston, Jamaica - Postal Corporation of Jamaica

Applications are invited from suitably qualified persons to fill the following position:

Administrative Assistant (GMG/AM 3)

Job Summary

The incumbent is responsible for providing secretarial and administrative services to the Postal Corporation of Jamaica.

Key Responsibilities:

• Participates in the Administrative planning of the office to ensure that deadlines and important matters are completed
• Co-ordinates and attends meetings as required; records, prepares and disseminates minutes
• Prepares routine and official documents including Annual and Board Reports, Corporate Plan and Statistical Data
• Maintains an effective records management and information system

Required Competencies: 

• Good oral and written communication skills
• Good planning and organizational skills
• Excellent time management skills
• Proficient in the use of Microsoft Office Suite applications

Qualifications:

• Associate degree in Business Administration, Management Studies, Administrative Management or similar discipline from an accredited tertiary institution plus three (3) years related experience
• Experience in minutes taking is a must

For additional information visit our website: www.jamaicapost.gov.jm

Please forward applications with resumes no later than March 20, 2020 to the:

Director, Human Resource Management and Development

Post and Telecommunications Department

6-10 South Camp Road,

Kingston.

Email: hrunit@jamaicapost.gov.jm

NB: Only shortlisted candidates will be contacted.

Records Officer 2 (PIDG/RIM) - Jamaica Fire Brigade

Vacant post available for Records Officer 2 (PIDG/RIM 3) in the Human Resource Management and Development Department, Jamaica Fire Brigade, salary range $854,459 – $1,015,683 per annum and any allowance(s) attached to the post.

Job Purpose
Reporting to the Senior Personnel Officer the incumbent verifies and calculates the various leave for all staff within the Jamaica Fire Brigade.

Key Responsibilities
Technical/Professional:

•  Processes leave applications to determine eligibility;
• Computes and processes applications for Special Sick, No-Pay, Maternity and Vacation 

Leave:

•  Prepares Minutes seeking approval for officers to accumulate Vacation Leave beyond the maximum;
• Prepares letters to Accounts for payments in lieu of Vacation Leave;
•  Advises staff of their leave status;
•  Informs the relevant personnel of approval of leave and resumption dates;
•  Participates in maintaining a register for officers proceeding on leave;
•  Participates in preparing Leave Rosters for all staff within the Jamaica Fire Brigade;
•  Completes National Insurance Forms;
•  Maintains the Nominal Roll for all members of staff;
• Advises the Accounts Department of change of names and National Insurance Scheme (NIS) numbers;
•  Performs any other related duties that may be assigned.

Required Knowledge, Skills and Competencies
Core:

•  Good oral and written communication skills
•  Sound interpersonal skills
• Good customer relations skills
• Good integrity/ethics exercised in the performance of duties

Functional:

•  Excellent knowledge of leave regulations
• Proficiency in the relevant computer applications
• Sound judgment and initiative
•  Sound planning and organizing skills

Minimum Required Qualification and Experience

• Four (4) GCE”O’ Levels passes - Grades A-C, including English Language and a
• numeric subject or four (4) CXC subjects - Levels 1-3, including English Language and a  numeric subject;
•  Training in Records Management;
•  Four (4) years’ experience.

Applications accompanied by résumés should be submitted electronically no later than Thursday, 19th March, 2020 to: dirhr.jfb@cwjamaica.com or under confidential cover to:

Director, Human Resource Management and Development 

Jamaica Fire Brigade 

c/o Brigade Headquarters

The Domes 

85 Hagley Park Road

Kingston 10.

Please note that only shortlisted applicants will be contacted.

Administrative Assistant (GMG/AM 2) (Kingston, Jamaica) - Ministry of Finance & the Public Service

Job Purpose
The Administrative Assistant to the Senior Director, Suppliers Registration and Licensing Branch, provides clerical and administrative support to the Senior Director and liaisons with other Branches Units, Sections and external Agencies for the Senior Director, as well as maintains a
proper filing system to facilitate easy access and security of files, thus ensuring the smooth operation of the Branch.
Key Responsibilities
Management/Administrative:

•  Collates from various Branches of the Commission and external Agencies information which the Branch may need;

•  Acts as a focal point for the dissemination
•  of information within and external to the Branch;
•  Assists the Senior Director and other members of the Branch in solving problems and bring about resolution of technical issues and providing the necessary information and guidance sought;

• Provides support to the Branch for meetings and events planning;
• Provides official administrative functions for the Senior Director; 
• Attends meetings, workshops, retreats and conferences on and off site where necessary;
• Assists in the preparation of Branch Reports, Operational Plan and Budget;
•  Prepares Monthly Branch Reports and Work Plans;
• Assists in the drafting of Cabinet Submissions;
•  Undertakes other duties assigned. 

Technical/Professional:

• Takes dictations, transcribes and prepares the document for signature;
• Organizes, monitors and updates planned programme, activities and appointments;
•  Assists with preparing a range of official and routine documents including Ministry Papers, submissions, notes, reports and correspondence;

• Conducts research and compiles and provides information/files as required;
• Co-ordinates meetings convened by the Senior Director and plans attendance of others;
•  Prepares/compiles appropriate meeting documents and ensures follow through with post meeting actions and decisions;
• Prepares draft letters, memoranda and reports from notes;
• Composes routine correspondence;
• Receives, opens, sorts and distributes incoming correspondence;
• Researches and compiles information as required by the Senior Director for various meeting
•  Screens and refers calls to the relevant officers;
• Maintains diary and schedules appointments;
•  Files correspondence and other materials and maintains a record of the movement of files;
• Accesses and sends e-mail via internet;
•  Ensures that documents are faxed/photocopied;
•  Establishes and maintains an up-to-date filing system;
• Records Minutes and reproduce same for circulation;
• Follows-up on requests made by the Senior Director;
•  Maintains stationery inventory and ensures that stationery is available to members of the Branch;
•  Monitors the Attendance Register in the Suppliers Registration and Licensing Branch and prepares Monthly Attendance Reports for submission to the Human Resource Management and Administration Branch by the 7th of each month

Human Resource:

• Monitors Attendance and Leave Registers for Officers in the Branch;
• Attends Branch/Commission Staff Meetings, as required;
•  Represents the Branch at the Commission’s Staff Welfare Meetings and provides feedback to the Branch;
•  Attends Social Welfare Committee Meetings;
• Performs any other related duties, which may be assigned from time to time.

Required Knowledge, Skills and Competencies

• Sound background in administrative or office management 
•  Knowledge of secretarial practices and procedures 
•  Good multitasking skills 
• Good customer service skills 
• Excellent oral and written communication skills 
• Good research and Information Technology skills 
• Good leadership and management skills 
• Ability to effectively manage/work in a team 
•  Knowledge of polices, programmes and procedures of the Government and of general 

Ministry/Departmental operations

• High quality of output and integrity 
• Ability to transcribe material in a clear, accurate and acceptable manner

Minimum Required Qualification and Experience

•  CXC/GCE O’ Level English Language;
• Successful completion of the prescribed course of study at the Management Institute for National Development (MIND);
• Proficiency in typewriting at a speed of 50 - 55 w.p.m.;

• Shorthand at a speed of 100 - 120 w.p.m.;
• Five (5) years general office experience.

OR

•  Graduated from an accredited school of Secretarial Studies;
•  Proficiency in typewriting at a speed of 50 - 55 w.p.m.;
• Shorthand at a speed of 100 -120 w.p.m.;
• Training in use of a variety of software applications;
•  Englis Language at CXC/GCE O’ Level;
•  Completion of the appropriate Office Professional Training Course at the Management Institute for National Development (MIND); 
• Five (5) years general office experience.

OR

•  Successful completion of the Certified Professional Secretary Course;
•  Proficiency in typewriting at a speed of 50 - 55 w.p.m.;
•  Shorthand at a speed of 100 - 120 w.p.m.;
• English Language at CXC/GCE O’ Level;
• Training in use of a variety of software applications;
•  Completion of the appropriate Office Professional Training Course at the Management Institute for National Development (MIND);

• Five (5) years general office experience.

Special Conditions Associated with the Job

•  May be required to work on weekends and holidays, occasionally;
•  Will be required to travel, if necessary. 

Applications accompanied by resumes should be submitted no later than Friday, March 20, 2020 to:

Executive Director,

Public Procurement Commission

1st Floor, 16 Oxford Road, Kingston 5, via email: to jobs@ppc.gov.jm

Only shortlisted candidates will be contacted.

Early Childhood Care and Education Officer (Cayman Islands) - Ministry of Education, Youth, Sports, Agriculture & Lands

JOB DETAILS
Agency: Ministry of Education, Youth, Sports, Agriculture and Lands
Reference: R01042020
Salary: CI$61,272 - CI$82,380

Job Description
Ministry of Education, Youth, Sports, Agriculture and Lands

Cayman Islands Government invites applications for the following post:

Early Childhood Care and Education Officer

The post-holder will provide support to stakeholders in the early childhood sector and contribute to the advancement of early childhood in the Cayman Islands, assisting in ensuring that the early childhood sector is in compliance with the Education Law (2016), the Education Regulations (2017) and attaining expected standards.

Main Duties and Responsibilities:

• Assist settings in the preparation of improvement plans and support the ECCE setting to achieve their goals.
• Coordinate the comprehensive professional development and training programme for early childhood practitioners designed to increase knowledge, improve skills and keep practitioners abreast of current trends and research findings in early childhood education.
• Support early childhood practitioners in identifying children with potential additional needs and advise practitioners who require assistance with making referrals as warranted for support services.
• Provide assistance to ECCE settings in the development of action plans in response to inspection findings with input and support from other Unit staff.
• Prepare internal support plans to assist ECCE settings to resolve issues identified through inspection findings and visits to ultimately to raise programme quality.
• Provide the necessary support and guidance to ECCE settings to ensure the effective implementation of expected standards and improvement initiatives.
• Undertake any additional duties as requested by the Senior Policy Advisor and Manager – Early Childhood Care and Education.

Qualifications, Experience and Skills:

• A Bachelor’s degree in Early Childhood Education or a related field from an accredited institution.
• An Administrator/Supervisor License or relevant managerial experience in an early childhood setting.
• Four (4) years’ successful experience in an early childhood setting and at least two (2) years’ administrative experience in a licensed early childhood setting or other early childhood setting.
• At least four (4) years’ of teaching experience is desired.
• Proven experience in facilitation of training and professional development.
• Documented experience in the development of school improvement/action plans.
• Knowledge and awareness of the Education Law (2016), the Education Regulations (2017) and the Office of Education Standards’ “Successful Schools Achieving Students” framework is required.
• A pre-employment drug screen and a Police Records check are conditions of employment.

Please send your completed Government application form, resume and cover letter via e-mail to edu.recruitment@gov.ky

Application Deadline: 11:59pm, Friday 20th March 2020.

Benefits will be determined in accordance with the Public Service Management Law, Personnel Regulations, the Public Service Pensions Law and the CINICO Health Plan as may be amended from time to time. Pension and health benefits are non-contributory.

APPLICATION FORMS

• Form [PDF]
• Form [Word]
• Guidance Notes [PDF

Social Worker (Cayman Islands) - Children and Family Services

Agency: Children and Family Services
Reference: VDCFS001/20
Salary: CI$54,504 - CI$73,296

Ministry of Community Affairs

The Ministry is seeking to fill the following vacancy:

SOCIAL WORKER

Department of Children and Family Services

The main responsibilities of the post holder will be to identify the nature, cause and progression of socially-related problems of individuals and groups, and plan, monitor and review assigned cases to ensure that progress is being made as per the case plan.

Principal Accountabilities

Principal accountabilities will include, but not be limited to:

• Assess and identify the nature, cause and progression of social related problems of individuals and groups to improve their quality of life, enhance community awareness and make recommendations for, and implement changes;
• Manage an assigned case load by planning, monitoring and reviewing assigned cases per the case plan, to ensure progress is being made whilst maintaining accurate and timely documentation;
• Intervene in families during times of crises to achieve positive change;
• Interview and document information on clients to ensure appropriate recommendations are made regarding the best interest of clients; and
• Collect and document information to prepare reports that will assist the Courts and other agencies in their decision making processes.

Qualifications, Experience and Skills

The successful applicant is required to possess a minimum of the following:

• Bachelor’s Degree in Social Work and a minimum of three (3) years’ practical social work experience. Exceptions are made for the Caymanian university graduate at the entry level, with some practical experience in a social work setting;
• Knowledge of professional social work theories and related practices;
• Knowledge of social work values and principles in practice including the client’s right to self-determination, confidentiality and respect for the client’s dignity;
• Knowledge of social work skills, including strategic planning and engaging clients in constructive discussions, whilst establishing and sustaining positive relationships embedded in trust and cooperation;
• Sensitivity and or/appreciation for the Caymanian culture and other relevant cultures and knowledge of local legislation and the Government Administrative process; and
• Strong counselling, assessment and case management skills are vital

The successful applicant must have their own vehicle and a valid driver’s license.

PLEASE SUBMIT COVER LETTER, APPLICATION FORM AND RESUME TO:

Human Resources Manager, Ministry of Community Affairs

Email: resourcing.mincays@gov.ky

Application Deadline: 20th March, 2020.

Benefits will be determined in accordance with the Public Service Management Law, Personnel Regulations, the Public Service Pensions Law and the CINICO Health Plan as may be amended from time to time. Pension and health benefits are non-contributory.

APPLICATION FORMS

• Form [PDF]
• Form [Word]
• Guidance Notes [PDF