As the Executive Assistant you will be responsible for providing high-level administrative support to the Executive Offices in personal and business affairs - covering multiple companies, in multiple industries across multiple geographies.
Responsibilities
- Maintain executives' calendar by planning and scheduling meetings, conferences and teleconferences
- Recording minutes of meetings and distributing in a timely manner
- Receiving all incoming correspondences (phone, electronic and post), responding promptly and in a professional and courteous manner
- Organizing travel, hotel accommodations and other related services while ensuring an accurate record is kept to enable reconciliation of credit card by Finance
- Knowledge of Microsoft Office and Google suites in preparation of all documentation required.
- Responding directly to all general enquiries and forwarding appropriate correspondence to appropriate team member for action
- Be the liaison between the executive offices and internal and external customers in a professional and friendly manner
- Assist the Company's transition to a paperless office through the scanning and proper filing of all documents as per the established procedures for each system
- Support in event coordination and execution, including liaising with vendors, managing budgets, collecting RSVPs, and event planning
- Maintains confidence and protects the integrity of the operations by keeping information confidential.
- Coordinate the international shipping of goods
Experience Required
- Minimum 2 years' experience in a fast-paced environment
- Bookkeeping and expense Management
- Prepare purchase orders, sales orders, invoices, expense reports and other financial payment documents
- Strong team building skills
- Code and file all material according to established records management procedures
Compliance
- Manage compliance activities for proper internal corporate governance including board
- Meeting minutes, board resolutions, etc.
- Manage compliance schedule to ensure required filings are done accurately and on time
Research and Special Projects
- Conduct research and analysis on areas of interest to the Company
- Create or edit summary reports
- Provide property management support
- Ensure executive offices are stocked
FUNdamental Skills
- High level of competence in MS Office and Google Suite
- Strong organizational and analytical skills
- Project management experience would be an asset
- Excellent Interpersonal skills
- Problem analysis and problem-solving
- High standards of quality and accuracy
- Adaptability
- Ability to work independently on assigned tasks
- Ability to manage multiple assignments
Joining the itel family, you will experience ....
- Excellent supervisory support - to help both you and us achieve excellent results
- Opportunity for advancement
- Paid Training
- Competitive Salary
- Health and Life Insurance
- Lunch benefits
- Free Wi-Fi
- Beautiful location, cafeteria onsite, Chill room, friendly staff
- A fun environment! We respect our employees and strive to make our environment exciting.
#FunBeginsHere
