Administrative Assistant (Kingston, Jamaica) - Concentrix

DESCRIPTION
NOW HIRING!!!!

An experienced Administrative Assistant to join a world class organization!

The Administrative Assistant is focused in providing personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the executive’s working life and communication.

 Key Accountabilities:

• Act as the point of contact between the General Manager and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Create, perform and logistics of presentations, visits and briefs
• Develop and carry out an efficient documentation and filing system
• Develop, implement and improve office policies and procedures

Ensure the following tasks are planned, managed and executed:
Administration:

• Meeting minutes
• Organizations meetings
• Organize the town hall and work in logistics
• Check cafeteria billing
• Check transportation billing
• Update Org chart
• Coordination of engagement activities for employees
• Payroll on time and accurate
• Supplies report per month, on time and accurate
• Capacity Plan report, send it on time and accurate
• Weekly visitors report

Visitors

• Organize hotel for visitors
• Organize transportations
• Organize the reception of visits
• Enter in the calendar the information of the visits
• Maintain the logistics and needs of the visits during the stay
• Maintain the logistics and needs of the visits during the stay

Calibration

• Edit file formats
• Audits
• Dashboard
• Deadlines

 Requirements:

• Bachelor's degree in business administration or another related field.
• At least 3 years’ experience in a similar position.
• Excellent computer skills in a Microsoft Windows environment.
• Knowledge of the techniques and methodologies specific to the technical or professional field in which they perform.
• Advanced English level.

 Key Skills

• Impact and Influence
• Detail Orientation
• Communication skills
• Coordinating skills
• Service-minded

Email: jm.talent@concentrix.com

More of Jobs Postings Caribbean:

Administrative Assistant (Ministry of Finance & Public Service) - Kingston, Jamaica

The Administrative Assistant will be required to provide administrative support to the Quality Assurance Manager and Quality Control Officers, and manage the co-ordination and preparation of workshops, conferences seminars, meetings and other such activities organized by the AOP in addition to other duties.

Qualifications and Experience:

• Bachelor degree in Administration, Management or other related area
• Three (3) years experience in project administration
• At least 2 - 3 years experience in administration within a public entity

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16 and 3.17 of the World Bank's "Procurement Regulations for IPF Borrowers" July 2016, Revised November 2017 ("Procurement Regulations"), setting forth the World Bank's policy on conflict of interest.

A consultant will be selected in accordance with the Individual Consultant Selection Method set out in the Procurement Regulations. Furthe information can be obtained at the address below during office hours Mondays to Thursdays, 9:00 a.m to 5:00 p.m. and Fridays 9:00 a.m. to 4:00 p.m. 

Expressions of interest (includinv Curriculum Vitae) must be delivered in a written form to the address below (in person, by mail, or by fax or email) by July 8, 2019. The detailed Terms of Reference for the Consultancy Service are available on the website of the Ministry of Finance and the Public Service at www.mof.gov.jm. 

Interested consultants may submit Expressions of Interest/CV to:

The Procurement Specialist (Lead)

Strategic Public Sector Transformation Project

Ministry of Finance and the Publuc Service

30 National Heroes Circle,

Kingston 4, 

Jamaica, WI.

Tel: (876) 932-5505

Fax: (876) 932-5977

Email: spstp@mof.gov.jm

Office Administrator (St. Ann & Kingston, Jamaica)

Waste management company with offices in Kingston and St. Ann invites applications for available posts:

Office Administrator

Applicants must have:

• Strong accounting background
• Experience in customer service and sales
• Excellent leadership and cimmunication skills

Please email resumes to: jwiltd@yahoo.com

Administrator, etc. (Kingston, Jamaica) - Maxfield Park Children's Home

Administrator

Responsibilities:
The Administrator will have responsibility for a broad range of administrative and human resource management functions that support the daily operations, including supervision of ancillary workers, and will work closely with the management team to make the transformation goals a reality.

Requirements:

• Excellent administrative skills coupled with an ability to carry a heavy workload
• Ability to coordinate and support institution-wide change initiatives
• Excellent written and verbal communication skills
• Excellent interpersonal, problem solving and team building skills
• Sound knowledge of Microsoft Office Suite
• Degree or diploma in Business Administration, Human Resource Management or equivalent qualifications
• At least four (4) years experience working in Human Resources or general; administration

Accountant

Responsibilities:

We are looking for an experienced Accountant to assume responsibility for the financial controls and procedures of the Home and to provide financial information to support decision making by the Board of Directors.

Duties include:

• Oversee general accounting operations by controlling and verifying all financial transactions
• Verify, allocate, post and reconcile accounts payable, accounts receivable and general ledger
• Assist the Manager in preparing budgets
• Prepare timely monthly reports
• Modernize manual processes, e.g. to verify work hours, calculate allowance payments, banking transactions
• Implement inventory management controls

Requirements:

• Hands-on experience with QuickBooks or Peachtree 
• Familiarity with International Financial Reporting Standards (IFRS), Financial Administration Audit (FAA) Act; or some knowledge of Government Accounting practices
• Good problem solving and interpersonal skills
• Sound knowledge of Microsoft Office (Excel, Word)
• Accuracy and attention to detail 
• B.Sc. Degree in Accounting with minimum of two (2) years experience or ACCA level 2 with two (2) years experience

Applications accompanied by a resume giving full particulars of qualifications, experience, the names and address of three (3) referees and copies of academic qualifications should be submitted by Monday 21, 2019 via email to mpch123@cwjamaica.com or the Manager, Maxfield Park Children's Home, 89 Maxfield Avenue, Kingston 13.

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Secretary - OPS/SS 2 (Kingston, Jamaica) - Institute of Jamaica

Job Summary

To provide secretarial/administrative support services to facilitate the smooth functioning of the Public Relations Department.

Minimum Qualifications/Experience:

• Four (4) CXC or GCE O' level subjects including English Language and Mathematics or Accounts
• Secretarial diploma
• Proficiency in typewriting at a speed of 45 words per minute
• Shorthand at a speed of 80-100 words per minute
• Two (2) years experience

Applications accompanied by resumes should be submitted no later than Thursday, January 31, 2019 to:

Director, Human Resource

Development and Management

Institute of Jamaica

10-16 East Street,

Kingston.

Fax: (876) 922-1147

Email: personnel@instituteofjamaica.org.jm

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Administrative Assistant (Portland, Jamaica) - National Works Agency

The National Works Agency, an executive Agency of the Government of Jamaica is seeking suitably qualified individuals for the position of Administrative Assistant.

Qualifications and Experience:

• A minimum of four (4) CXC subjects or equivalent including Engliah Language and typewriting
• Certificate or Diploma in Secretarial Studies from a recognized tertiary institution
• Certified Administrative Professional (CAP) designation
• A minimum of three (3) years related work experience

Skill Requirements

• Office management and organizing skills
• Proficiency in word processing and spreadsheets
• Minute taking and report writing
• Basic knowledge of information technology
• Very good communication and human relation skills

Reporting relationship: Reports to Parish Manager

Principal Functions:

• Report to the Manager on all matters relating to secretarial and administrative requirements of the Parish
• Establish and maintain filing and records management system for the office 
• Plan and arrange for internal and external meetings
• Prepare travel arrangements and itinerary
• Record minutes of meetings and prepare reports from meeting or from documents
• Monitor items delegated and follow up for response
• Provide reminders and advice on priorities and matters requiring urgent attention
• Prioritizes documents, letters, calls or visitors needing attention/response

Written applications should be submitted no later than Tuesday, January 22, 2019 to: 

Manager, Personnel and Industrial Relations

National Works Agency

140 Maxfield Avenue,

Kingston 10. 

Email: Recruitment@nwa.gov.jm

The National Works Agency thanks all applicants in advance for or responding. Only shortlisted will be contacted.

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Administrative Assistant (Clarendon, Jamaica) - LSC Jamaica Limited

LSC Jamaica Limited is looking for a dynamic and focused individual to join our operations team in May Pen, Clarendon.

Essential Duties and Responsibilities:

• Preparation of correspondence such as reports, memos, etc
• Ensure adherence of company/office policies and procedures
• Provide general support to external and internal personnel
• Serve as liaison for executive and senior staff to facilitate all queries presented 
• Ensure the completion of all necessary tasks assigned by the supervisors and managers
• Complete any other duties assigned

Education and/or Experience:

• Proven experience as Administrative Assistant
• Knowledge of office management systems and procedures
• Strong computer skills (Word, Excel, PowerPoint)
• Analytical, detailed, goal oriented individual
• Excellent communication skills with the ability to prioritize tasks
• Bachelors' degree
• Minimum of two (2) years experience in a similar position, with the ability to work with limited supervision

Qualified applicants should email their resume to: manufacturingjobsja@gmail.com by Friday, January 18, 2019.

We thank all applicants for their interest; however please note only those shortlisted will be considered for an interview.

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Admin Assistants, Sonagraphers, etc (Kingston & St. Catherine, Jamaica)

Urgently Needed!!

Hardworking and dedicated individuals needed to fill the following positions:

• Sonagraphers
• Radiographers 

Needed for well-established medical complex in St. Catherine

• Administrative Assistants

Needed for locations in Kingston and St. Catherine.

If you believe you possess the skills and requirements to fill these positions, email your resumes and cover letters to: The Human Resource Department at: sahrcomplex@gmail.com

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Administrative Assistant (Kingston, Jamaica)

Requirements:

• Strong written and oral communication skills
• Minimum of five (5) CXC subjects including Math and English
• Tertiary education preferred
• sound knowledge of Microsoft Office Suite and other relative computer applications
• Good organizing and record keeping skills
• The ability to work under pressure and outside of standard working hours to meet strict deadlines

Please submit applications to:  skillset2019@gmail.com no later than January 25, 2019.

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Admin Clerks, etc (Kingston, etc, Jamaica)

A leading financial company with branches island-wide invites applications from Kingston, Ocho Rios and Savanna La Mar for the following positions:

• Information Technology Officer
• Cashiers
• Customer Service Agents
• Administrative Clerks
• Manager

IT Officer

He/she should have:

• Bachelor's degree in Computer Science
• Two (2) years experience in retail or financial environment

Cashiers, Customer Service Agents and Administrative Clerks

Applicants should have:

• Secondary school education with at least 3 CSEC subjects with a pass in Math

Managers

Applicants should have:

• Bachelor's degree
• Minimum of two (2) years experience in a similar capacity or financial institution
• Valid driver's license

Special Requirements:

• Excellent oral and written communication skills
• Ability to work on own initiative
• Highly developed organizational and planning skills

Interested persons who meet the specified requirements are invited to submit applications to:  primejobpostings@gmail.com no later than January 18, 2019. In subject line of email please put position and location for which you are applying.

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Executive Secretary (Kingston, Jamaica) - Court Management Services

The Court Management Services invites qualified persons to fill the post of Executive Secretary (OPS/SS 4), in the Executive Management Unit.

Job Purpose

To provide secretarial and administrative support to the Principal Executive Officer.

Key Responsibility Areas:

Technical/Professional Responsibilities

• Reproduces in the correct format a variety of documents as instructed by the Principal executive Officer
• Receives dictation
• routes correspondence to relevant officer/departments;
• Monitors incoming calls/clients, routes and directs accordingly
• Schedules appointments, conferences and briefs the Principal Executive Officer on the matter before confirming the meetings;
• Arranges meetings and conferences and ensures that recording of the proceedings are done
• Makes travel arrangements for the Principal Executive Officer
• Liaises with internal/external customers (local and overseas) in order to give/receive information as directed by the Principal Executive Officer
• Establishes and maintains a system for the control and safe keeping of classified, confidential documents and reports
• Maintains an up-to-date records management system of documents including correspondence, agreements, cabinet submissions, legal and official matters
• Drafts correspondence as directed by the Principal Executive Officer 
• Performs any other related duties as instructed by the Principal Executive Officer

Key Competencies: 

Core:

• Excellent interpersonal skills
• Excellent communication skills (both written and oral)
• Excellent time management skills
• Excellent planning and organisational skills

Technical

• Proficient in using the relevant computer software
• Comprehensive knowledge of office procedures and systems
• Comprehensive knowledge of computer software applications
• Excellent customer service skills

Minimum Required Qualification and Experience:

• Graduate from an accredited school of secretarial studies (CPS)

or

• Successful completion of Certificate in Administrative Management (Level 2) at the Management Institute for National Development (MIND)

AND 

• Five (5) CXC/GCE O' Levels, or equivalent, including English Language
• Typing speed of at least sixty (60) words per minute 
• Shorthand at one hundred and twenty (120) words per minute
• With four (4) to five (5) years work experience

Special conditions Associated with the Job

• Work beyond normal office hours

Applications accompanied by resumes should be submitted no later than Friday, January 18, 2019 to: 

Senior Director

Human Resource Management and Administration

Court Management Services

The Towers

25 Dominica Drive

Kingston 5.

Email:  hrma@cms.gov.jm

Please note that we thank all for responding, but only shortlisted applicants will be contacted.

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Office Administrator (Kingston, Jamaica) - Synergy Design Studio

We're hiring! Synergy Design Studio is looking for the next addition to our dynamic team at our Kingston office location.

We are seeking our new Office Administrator. Our ideal candidate will:

1. Be self-motivated with excellent written and oral communication skills
2. Have strong organization and scheduling skills
3. Be proficient in computers (a must)
4. Possess basic business administration knowledge (a plus)

If this sound like you, send your CV to:  info@synergy-arch.com

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Executive Assistant (Kingston, Jamaica) - Sagicor Bank Jamaica Ltd.

DESCRIPTION
Sagicor Bank Jamaica Limited is seeking suitable candidates to join our Executive Banking team in the capacity of Executive Assistant. Interested persons should apply via the career portal on our website, www.sagicorjamaica.com, by January 9, 2019.

Sagicor Bank Jamaica is looking for the ideal candidate to join our Executive Banking team in the capacity of:  Executive Administrative Assistant

The selected candidate will provide efficient administrative and secretarial assistance to the Chief Executive Officer, Sagicor Bank Jamaica Limited

Key Duties and Responsibilities:

• Manage and coordinate an extremely active calendar of appointments.
• Managing the CEOs incoming and outgoing correspondence, emails and faxes by evaluating enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the CEO, including the redirection of enquiries to appropriate personnel, and flag high priority items for her attention.
• Receive screen and direct incoming calls and visitors.
• Coordinate meetings, appointments and conference calls for the CEO.
• Create and maintain an accurate filing system for easy retrieval of documents.
• Maintains office supplies inventory.
• Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in a format that is understandable.
• Establish and maintain a system to track and report vacation leave for Leadership Team and their Direct Reports.
• Ensure that Board and Committee meeting papers are submitted five (5) days prior to meetings.
• Ensure all action items are responded to on a timely basis.

Academic Qualifications/Specialized Skills/Competencies:

• Diploma in Business Administration or equivalent qualification from a recognised tertiary institution.
• Four (4) years’ working experience as a senior secretary.
• Excellent oral and written communication skills.
• Sound knowledge of the operations within the Banking/Financial Sector and the ability to maintain confidentiality.
• Good analytical and team skills.
• Expert knowledge of computer software applications including word processing and Microsoft PowerPoint and/or Prezi, Microsoft Excel, Microsoft Word spreadsheet packages for the creative presentation of reports.

Should this position be of interest to you, kindly submit an application via our career portal on (www.sagicorjamaica.com), by Wednesday, January 9, 2019.




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Administrative Assistant (Kingston, Jamaica) - MegaMart Jamaica

To perform general administrative duties and provide support to the Head of Engineering and Special Projects as required.

MAJOR DUTIES AND RESPONSIBILITIES:

• Responsible for purchasing equipment and spare parts for air conditioners, refrigerators, electrical, camera etc. from both local and overseas distributors.
• Track all items ordered and hand over to the relevant personnel for installations/repairs as required.
• Responsible for coordinating maintenance/repairs with internal technicians or external contractors where applicable.
• Schedule preventative maintenance program to ensure that machineries and equipment are in proper working condition.
• Responsible for ensuring that payments are made upon on submission of suppliers’/contractors’ invoices in a timely manner.
• Produce and distribute correspondence memos, letters, etc.
• Maintain a log of all requests and detailed actions taken.
• Arrange and coordinates pest control schedules.
• Maintain an inventory of all equipment and machinery.
• Coordinate annual stock count for all spare parts.
• Responsible for maintaining and distributing technicians’ schedule
• Arrange department meetings

Qualifications for success:

• 5 C.X.Cs/G.C.Es subjects including Mathematics and English.
• Minimum 2 Years’ experience in related field
• Able to work in Excel, Word, Powerpoint
• Must have well organized, detail oriented, flexible and able to handle multiple assignments with minimal direct supervision
• Must have good customer service
• Have strong verbal and written skills
• Exceptional phone and email etiquette
• May work some weekends and holidays

Submit applications no later than Wednesday, January 9, 2019. Email applications along with resumes to:  HR@megamartjm.com

We thank all applicants but only those shortlisted will be contacted.





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Administrative Assistant (Kingston, Jamaica)

Our company is seeking an Administrative Assistant to manage the office, supervise staff and handle duties for upper management.

We are looking for an individual who is:

• Efficient and comfortable being a member of a team
• Able to multi-task, while maintaining complex schedules and managing administrative support (essential)

The ideal candidate for this job is:

• Resourceful
• Good problem solver
• Organized; assuring steady completion of workload in a timely manner is key to success in this position

Requirements:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• High School diploma or equivalent; college degree preferred

Email resumes to:  foodserviceja@gmail.com

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Administrative Officer (Kingston, Jamaica) - Ministry of Health (Procurement Unit)

Objective:

The Administrator of the PEU is responsible for the day-to-day functioning of the Unit while providing support to the project Manager, who is responsible for the strategic direction of the Unit, and other PEU staff.

The Administrator's objectives are to:

• Ensure the effective day-to-day operations of the PEU by managing its resources
• Support staff to achieve the overall objectives and outcomes of the PEU
• Provide continuous updates on the activities of the PEU with respect to the objectives of Component I, under the Supervision of the Executive Director.

Qualifications:

• At a minimum, a Bachelor's degree in a Social Sciewnce or related field
• At a minimum, three (3) years proven expeirence working in an administrative or similar capacity, for example research assistant
• Basic proficiency in data analysis (quantitative and qualitative) and report writing

The Ministry of Health now invites eligible and qualified individuals to submit full Curriculum Vitae for the mentioned positions. Project Staff in the Project Execution Unit will be engaged for two (2) years in the first instance after which, the contractual terms will be reviewed and an extension of the period may be considered.

The detailed job description for the positions are available on website of the Ministry of Health at www.moh.gov.jm. Interested persons should forward their applications and curriculum vitae in writing and should be deposited in the tender box no later than 2:00 pm on Thursday, January 3, 2019 at:

Ministry of Health

Procurement Unit

Ground Floor

10-16 Grenada Way,

Kinsgton 5.

Electronic Proposal will be accepted via email at: procurement@moh.gov.jm

We thank all interested persons for applying, however, please note that only shortlisted applicants will be contacted. The Ministry of Health reserves the right to withdraw this invitation without providing reason(s) at any time before the indicated deadline for submission of curriculum vitae.

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Executive Admin Assistant (Kingston, Jamaica) - Sagicor Bank

Sagicor Bank Jamaica is looking for the ideal candidate to join our Executive Banking team in the capacity of:  Executive Administrative Assistant

The selected candidate will provide efficient administrative and secretarial assistance to the Chief Executive Officer, Sagicor Bank Jamaica Limited
  Key Duties and Responsibilities:

•  Manage and coordinate an extremely active calendar of appointments.
•  Managing the CEOs incoming and outgoing correspondence, emails and faxes by evaluating enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the CEO, including the redirection of enquiries to appropriate personnel, and flag high priority items for her attention.
• Receive screen and direct incoming calls and visitors.
• Coordinate meetings, appointments and conference calls for the CEO.
• Create and maintain an accurate filing system for easy retrieval of documents.
• Maintains office supplies inventory. 
• Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in a format that is understandable.
• Establish and maintain a system to track and report vacation leave for Leadership Team and their Direct Reports.
• Ensure that Board and Committee meeting papers are submitted five (5) days prior to meetings.
• Ensure all action items are responded to on a timely basis.

  Academic Qualifications/Specialized Skills/Competencies:

• Bachelor's in Business Administration or equivalent qualification from a recognised tertiary institution.
• Four (4) years’ working experience as a senior secretary.
• Excellent oral and written communication skills.
• Sound knowledge of the operations within the Banking/Financial Sector and the ability to maintain confidentiality.
• Good analytical and team skills.
• Expert knowledge of computer software applications including word processing and Microsoft PowerPoint and/or Prezi, Microsoft Excel, Microsoft Word spreadsheet packages for the creative presentation of reports.

 Should this position be of interest to you, kindly submit an application by Wednesday, December 31, 2018

CLICK TO APPLY ONLINE

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Registrar (Kingston, Jamaica) - Jamaica Defence Force

The Jamaica Defence Force invites suitably qualified professionals to apply for the following position: REGISTRAR

Candidates must fulfill the following requirements:

Nationality: Be a citizen of the Commonwealth

Position Summary:

Under the general direction of the Director of Academic Affairs, the Registrar is responsible for the administration of policies and procedures to guide the admission, registration, record management and student affairs activities of the Caribbean Military Academy (CMA).

Minimum Professional and Education Requirements:

• Post-graduate degree in Business Administration
• At least five (5) years experience in a similar position

Responsibilities and Duties:

Administrative Duties

• Participates in the development of the budget and operational plan for the department
• Develop and implement systems and procedures for the management and maintenance of students' records, certification and accreditation
• establish and maintain systems for the effective diseemination of information on the institution's policies, programmes and activties to students, staff and general public
• In collaboration with the Central Administration Department, develop and implement systems for the collection of students' fees, monitors collection and recommends/initiates action where necessary to improve the process
• Participate in the development of policies and procedures to guide operations of the department
• Prepare activity/performance and other reports as required
• Represents the institution at meetings, conferences as required

Supervisory Duties:

• Conduct performance appraisal for staff and recommend training and other development programmes where necessary
• Provide leadership and guidance to staff supervised through training, coaching, mentoring and provide assistance as required
• Ensure that the staff is aware of and conforms to all rules and regulations, and operating standards of the department and the property
• Recommend leave and disciplinary action in keeping with Human Resource policies and procedures

Technical /Professional Duties:

• Manage students' admission, ensuring the timely procession of applications and dissemination of information to applicants
• Coordinate the registration and orientation activities
• Coordincate the administration of internalexaminiations ensuring systems are instituted to protect the integrity of the process
• Supervise the preparation and maintenance of students' recordsensuring accuracy and confidentiality are maintained. Process requests for transcripts and other students' records/information in accordance with established procedures
• Oversee and participate in the development and implementation of student affairs programmes - work study programme, job placement, student union, etc
• Monitor students' accounts to ensure payment of fees and settlement of other financial obligations to the institution within established timeframe. Recommends/institutes corrective action as necessary
• Coordinate graduation, orientation and other special functions hosted by the institution 

Key competencies:

• Manage trainees' selection, recruitment and induction processes
• Maintain quality assurance procedures
• Undertake performance appraisals
• Develop and implement operational plans
• Use business technologies

Applications and resumes are to be submitted via email to  so1j1.pa@jdf.mil.jm on or before Friday, 21 December 2018 and be addressed to:

SO1J1 (Pers and Admin)

Headquarters

Jamaica Defence Force

Up Park Camp

Kingston 5.

For further clarification, applicants may call telephone numbers (876) 926-8121-9, Ext. 2007 or (876) 833-7481 or (876) 784-0597.

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Administrative Assistant (Kingston, Jamaica)

A company in the Mining and Construction sector is seeking a reliable, efficient and dependable persons to join our team.

Administrative Assistant

As the Administrative Assistant, you will perform administrative and clerical duties in support of the Administrative Manager and other team members, ensuring the timely completion of daily tasks. You will also be responsible for handling confidential and time sensitive information.

Duties include:

• Answering and directing telephone calls and enquiries
• Greeting and assisting visitors to the office 
• Assisting in the preparation of regularly scheduled reports
• Producing and distributing correspondence: memos, letters, faxes and forms
• Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc
• Coordinating and compiling payroll information 
• Handling multiple projects
• Maintaining supplies inventory

Qualifications:

• Minimum of five (5) passes at the GCE or CXC levels
• Proficient in MS Office applications, particularly MS Excel
• Effective interpersonal, communication, p[roblem solving and organization skills
• At least three (3) years work experience in Accounts/Office Administration
• Experience in the construction industry will be an asset

Qualified persons are being asked to submit their application letters with detailed resumes by no later than December 21, 2018 to:  hd.recruits@gmail.com, Attn: The Human Resource Manager

Only shortlisted applicants will be contacted for an interview.

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Senior Administrative Assistant (Kingston, Jamaica) - Jamaica Transport Authority

The Transport Authority, a Statutory Agency of the Ministry of Transport and Mining, seeks to fill the vacancy of SENIOR ADMINISTRATIVE ASSISTANT in its Kingston Office.

Job Summary:

Provide general administrative support for the day to day activities of the Human Resource Division as well as administration of the Authority’s Performance Management System to ensure the delivery of efficient Human Resource services to the organization’s support functions.

The Transport Authority appreciates your interest in the position however, only short-listed candidates will be contacted.
Qualifications:   
Ideally, the Successful Applicant Should Possess:

Required Competencies

• Sound knowledge of Office practices and procedures and Administrative practices and skills
• Comprehensive knowledge of the Performance Management and Appraisal System as established in the Guidelines issued by the Office of the Cabinet
• Sound knowledge of Microsoft Office Suite
• Knowledge of HRM practices and techniques

Minimum Required Qualification and Experience

• First degree in Management, Human Resource Management, Business Administration or related discipline.
• Minimum of five (5) years’ secretarial/administrative experience in related field.
• Training in the GOJ Performance Management and Appraisal System Guidelines

Deadline:    December 14, 2018

Contact Information
Name:    Senior Administrative Assistant
Address:    119 Maxfield Avenue
Kingston 10
Email:    hrd@ta.org.jm



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