Registrar (Kingston, Jamaica) - Jamaica Defence Force

The Jamaica Defence Force invites suitably qualified professionals to apply for the following position: REGISTRAR

Candidates must fulfill the following requirements:

Nationality: Be a citizen of the Commonwealth

Position Summary:

Under the general direction of the Director of Academic Affairs, the Registrar is responsible for the administration of policies and procedures to guide the admission, registration, record management and student affairs activities of the Caribbean Military Academy (CMA).

Minimum Professional and Education Requirements:

• Post-graduate degree in Business Administration
• At least five (5) years experience in a similar position

Responsibilities and Duties:

Administrative Duties

• Participates in the development of the budget and operational plan for the department
• Develop and implement systems and procedures for the management and maintenance of students' records, certification and accreditation
• establish and maintain systems for the effective diseemination of information on the institution's policies, programmes and activties to students, staff and general public
• In collaboration with the Central Administration Department, develop and implement systems for the collection of students' fees, monitors collection and recommends/initiates action where necessary to improve the process
• Participate in the development of policies and procedures to guide operations of the department
• Prepare activity/performance and other reports as required
• Represents the institution at meetings, conferences as required

Supervisory Duties:

• Conduct performance appraisal for staff and recommend training and other development programmes where necessary
• Provide leadership and guidance to staff supervised through training, coaching, mentoring and provide assistance as required
• Ensure that the staff is aware of and conforms to all rules and regulations, and operating standards of the department and the property
• Recommend leave and disciplinary action in keeping with Human Resource policies and procedures

Technical /Professional Duties:

• Manage students' admission, ensuring the timely procession of applications and dissemination of information to applicants
• Coordinate the registration and orientation activities
• Coordincate the administration of internalexaminiations ensuring systems are instituted to protect the integrity of the process
• Supervise the preparation and maintenance of students' recordsensuring accuracy and confidentiality are maintained. Process requests for transcripts and other students' records/information in accordance with established procedures
• Oversee and participate in the development and implementation of student affairs programmes - work study programme, job placement, student union, etc
• Monitor students' accounts to ensure payment of fees and settlement of other financial obligations to the institution within established timeframe. Recommends/institutes corrective action as necessary
• Coordinate graduation, orientation and other special functions hosted by the institution 

Key competencies:

• Manage trainees' selection, recruitment and induction processes
• Maintain quality assurance procedures
• Undertake performance appraisals
• Develop and implement operational plans
• Use business technologies

Applications and resumes are to be submitted via email to  so1j1.pa@jdf.mil.jm on or before Friday, 21 December 2018 and be addressed to:

SO1J1 (Pers and Admin)

Headquarters

Jamaica Defence Force

Up Park Camp

Kingston 5.

For further clarification, applicants may call telephone numbers (876) 926-8121-9, Ext. 2007 or (876) 833-7481 or (876) 784-0597.

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