Secretary 2 (Kingston, Jamaica) - Ministry of Health

Applications are invited from suitably qualified persons to fill the following position in the Ministry of Health. (National Public Health Laboratory (NPHL) and the National Blood Transfusion Services (NBTS).

 Secretary 2 (OPS/SS2)

 JOB PURPOSE
Under the direction of the Chief Medical Technologist II the incumbent is responsible for general secretarial duties.

 KEY OUTPUTS

• Patient reports computerized
• Reports and other correspondences typed
• Client’s queries attended to
• Postmortem and surgical reports dispatched
• Reports issued
• Paper and electronic filing systems for reference maintained

 KEY RESPONSIBILITY AREAS
Management/Administrative Responsibilities

• Type letters, prepare and retain copies of correspondences, reports and other documents
• Take and transcribe minutes and prepare agenda for monthly meetings
• Greet clients and handle their enquiries
• Answer telephone and give information to callers, take messages or transfer to relevant personnel
• Operate office equipment such as copiers, fax machines and phone systems, use computer systems for spreadsheets, word processing, and database management
• Communication with Police Officer, Doctors, Medical records officers re processing of results

Technical/Professional Responsibilities

• Dispatches postmortem reports to Hospitals and other medical facilities
• Types and issue surgical/postmortem reports for patients upon request
• Conducts search of patients reports when they cannot be found on the LIS system
• Consults with Head of Department to discuss problems in the area and make recommendation to correct short fall.
• Other Responsibilities
• Any other related duties delegated for the smooth functioning of the department

  REQUIRED COMPETENCIES
  Core:

• Written/oral communication skills
• Interpersonal skills, time management skills
• Good customer relations skills
• Excellent skills in teamwork and cooperation
• Ability to work harmoniously with a diverse group of people at various levels
• Excellent integrity/ethics in performance of duties

  Technical Skills:

• Working knowledge of computer applications
• Good typewriting skills
• Sound knowledge of Microsoft Office
• Proficiency in reading doctors handwritten reports and attention to details
• Knowledge of Medical Terminologies and jargons (optional/desirable)
• Knowledge of coding medical reports (Optional/desirable)
• Knowledge of policies and procedures of the Laboratory

  MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• Four (4) CXC subjects including English Language
• Secretarial certification from a reputable institution
• Certificate in Administrative Management (CAM 1 ) from MIND
• Minimum of three (3) years secretarial experience.

Interested persons may apply in writing, accompanied by resumes. Applications must be submitted no later than Friday, January 11, 2019 to:
  Director
 Human Resource Management & Development
 Ministry of Health
 10A Chelsea Avenue
 Kingston 10

Email:  jobs@moh.gov.jm

Please note that responses will be sent to short-listed applicants only

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