Administrative Assistant (GMG/AM 2) (Kingston, Jamaica) - Ministry of Finance & the Public Service

Job Purpose
The Administrative Assistant to the Senior Director, Suppliers Registration and Licensing Branch, provides clerical and administrative support to the Senior Director and liaisons with other Branches Units, Sections and external Agencies for the Senior Director, as well as maintains a
proper filing system to facilitate easy access and security of files, thus ensuring the smooth operation of the Branch.
Key Responsibilities
Management/Administrative:

•  Collates from various Branches of the Commission and external Agencies information which the Branch may need;

•  Acts as a focal point for the dissemination
•  of information within and external to the Branch;
•  Assists the Senior Director and other members of the Branch in solving problems and bring about resolution of technical issues and providing the necessary information and guidance sought;

• Provides support to the Branch for meetings and events planning;
• Provides official administrative functions for the Senior Director; 
• Attends meetings, workshops, retreats and conferences on and off site where necessary;
• Assists in the preparation of Branch Reports, Operational Plan and Budget;
•  Prepares Monthly Branch Reports and Work Plans;
• Assists in the drafting of Cabinet Submissions;
•  Undertakes other duties assigned. 

Technical/Professional:

• Takes dictations, transcribes and prepares the document for signature;
• Organizes, monitors and updates planned programme, activities and appointments;
•  Assists with preparing a range of official and routine documents including Ministry Papers, submissions, notes, reports and correspondence;

• Conducts research and compiles and provides information/files as required;
• Co-ordinates meetings convened by the Senior Director and plans attendance of others;
•  Prepares/compiles appropriate meeting documents and ensures follow through with post meeting actions and decisions;
• Prepares draft letters, memoranda and reports from notes;
• Composes routine correspondence;
• Receives, opens, sorts and distributes incoming correspondence;
• Researches and compiles information as required by the Senior Director for various meeting
•  Screens and refers calls to the relevant officers;
• Maintains diary and schedules appointments;
•  Files correspondence and other materials and maintains a record of the movement of files;
• Accesses and sends e-mail via internet;
•  Ensures that documents are faxed/photocopied;
•  Establishes and maintains an up-to-date filing system;
• Records Minutes and reproduce same for circulation;
• Follows-up on requests made by the Senior Director;
•  Maintains stationery inventory and ensures that stationery is available to members of the Branch;
•  Monitors the Attendance Register in the Suppliers Registration and Licensing Branch and prepares Monthly Attendance Reports for submission to the Human Resource Management and Administration Branch by the 7th of each month

Human Resource:

• Monitors Attendance and Leave Registers for Officers in the Branch;
• Attends Branch/Commission Staff Meetings, as required;
•  Represents the Branch at the Commission’s Staff Welfare Meetings and provides feedback to the Branch;
•  Attends Social Welfare Committee Meetings;
• Performs any other related duties, which may be assigned from time to time.

Required Knowledge, Skills and Competencies

• Sound background in administrative or office management 
•  Knowledge of secretarial practices and procedures 
•  Good multitasking skills 
• Good customer service skills 
• Excellent oral and written communication skills 
• Good research and Information Technology skills 
• Good leadership and management skills 
• Ability to effectively manage/work in a team 
•  Knowledge of polices, programmes and procedures of the Government and of general 

Ministry/Departmental operations

• High quality of output and integrity 
• Ability to transcribe material in a clear, accurate and acceptable manner

Minimum Required Qualification and Experience

•  CXC/GCE O’ Level English Language;
• Successful completion of the prescribed course of study at the Management Institute for National Development (MIND);
• Proficiency in typewriting at a speed of 50 - 55 w.p.m.;

• Shorthand at a speed of 100 - 120 w.p.m.;
• Five (5) years general office experience.

OR

•  Graduated from an accredited school of Secretarial Studies;
•  Proficiency in typewriting at a speed of 50 - 55 w.p.m.;
• Shorthand at a speed of 100 -120 w.p.m.;
• Training in use of a variety of software applications;
•  Englis Language at CXC/GCE O’ Level;
•  Completion of the appropriate Office Professional Training Course at the Management Institute for National Development (MIND); 
• Five (5) years general office experience.

OR

•  Successful completion of the Certified Professional Secretary Course;
•  Proficiency in typewriting at a speed of 50 - 55 w.p.m.;
•  Shorthand at a speed of 100 - 120 w.p.m.;
• English Language at CXC/GCE O’ Level;
• Training in use of a variety of software applications;
•  Completion of the appropriate Office Professional Training Course at the Management Institute for National Development (MIND);

• Five (5) years general office experience.

Special Conditions Associated with the Job

•  May be required to work on weekends and holidays, occasionally;
•  Will be required to travel, if necessary. 

Applications accompanied by resumes should be submitted no later than Friday, March 20, 2020 to:

Executive Director,

Public Procurement Commission

1st Floor, 16 Oxford Road, Kingston 5, via email: to jobs@ppc.gov.jm

Only shortlisted candidates will be contacted.

Early Childhood Care and Education Officer (Cayman Islands) - Ministry of Education, Youth, Sports, Agriculture & Lands

JOB DETAILS
Agency: Ministry of Education, Youth, Sports, Agriculture and Lands
Reference: R01042020
Salary: CI$61,272 - CI$82,380

Job Description
Ministry of Education, Youth, Sports, Agriculture and Lands

Cayman Islands Government invites applications for the following post:

Early Childhood Care and Education Officer

The post-holder will provide support to stakeholders in the early childhood sector and contribute to the advancement of early childhood in the Cayman Islands, assisting in ensuring that the early childhood sector is in compliance with the Education Law (2016), the Education Regulations (2017) and attaining expected standards.

Main Duties and Responsibilities:

• Assist settings in the preparation of improvement plans and support the ECCE setting to achieve their goals.
• Coordinate the comprehensive professional development and training programme for early childhood practitioners designed to increase knowledge, improve skills and keep practitioners abreast of current trends and research findings in early childhood education.
• Support early childhood practitioners in identifying children with potential additional needs and advise practitioners who require assistance with making referrals as warranted for support services.
• Provide assistance to ECCE settings in the development of action plans in response to inspection findings with input and support from other Unit staff.
• Prepare internal support plans to assist ECCE settings to resolve issues identified through inspection findings and visits to ultimately to raise programme quality.
• Provide the necessary support and guidance to ECCE settings to ensure the effective implementation of expected standards and improvement initiatives.
• Undertake any additional duties as requested by the Senior Policy Advisor and Manager – Early Childhood Care and Education.

Qualifications, Experience and Skills:

• A Bachelor’s degree in Early Childhood Education or a related field from an accredited institution.
• An Administrator/Supervisor License or relevant managerial experience in an early childhood setting.
• Four (4) years’ successful experience in an early childhood setting and at least two (2) years’ administrative experience in a licensed early childhood setting or other early childhood setting.
• At least four (4) years’ of teaching experience is desired.
• Proven experience in facilitation of training and professional development.
• Documented experience in the development of school improvement/action plans.
• Knowledge and awareness of the Education Law (2016), the Education Regulations (2017) and the Office of Education Standards’ “Successful Schools Achieving Students” framework is required.
• A pre-employment drug screen and a Police Records check are conditions of employment.

Please send your completed Government application form, resume and cover letter via e-mail to edu.recruitment@gov.ky

Application Deadline: 11:59pm, Friday 20th March 2020.

Benefits will be determined in accordance with the Public Service Management Law, Personnel Regulations, the Public Service Pensions Law and the CINICO Health Plan as may be amended from time to time. Pension and health benefits are non-contributory.

APPLICATION FORMS

• Form [PDF]
• Form [Word]
• Guidance Notes [PDF

Social Worker (Cayman Islands) - Children and Family Services

Agency: Children and Family Services
Reference: VDCFS001/20
Salary: CI$54,504 - CI$73,296

Ministry of Community Affairs

The Ministry is seeking to fill the following vacancy:

SOCIAL WORKER

Department of Children and Family Services

The main responsibilities of the post holder will be to identify the nature, cause and progression of socially-related problems of individuals and groups, and plan, monitor and review assigned cases to ensure that progress is being made as per the case plan.

Principal Accountabilities

Principal accountabilities will include, but not be limited to:

• Assess and identify the nature, cause and progression of social related problems of individuals and groups to improve their quality of life, enhance community awareness and make recommendations for, and implement changes;
• Manage an assigned case load by planning, monitoring and reviewing assigned cases per the case plan, to ensure progress is being made whilst maintaining accurate and timely documentation;
• Intervene in families during times of crises to achieve positive change;
• Interview and document information on clients to ensure appropriate recommendations are made regarding the best interest of clients; and
• Collect and document information to prepare reports that will assist the Courts and other agencies in their decision making processes.

Qualifications, Experience and Skills

The successful applicant is required to possess a minimum of the following:

• Bachelor’s Degree in Social Work and a minimum of three (3) years’ practical social work experience. Exceptions are made for the Caymanian university graduate at the entry level, with some practical experience in a social work setting;
• Knowledge of professional social work theories and related practices;
• Knowledge of social work values and principles in practice including the client’s right to self-determination, confidentiality and respect for the client’s dignity;
• Knowledge of social work skills, including strategic planning and engaging clients in constructive discussions, whilst establishing and sustaining positive relationships embedded in trust and cooperation;
• Sensitivity and or/appreciation for the Caymanian culture and other relevant cultures and knowledge of local legislation and the Government Administrative process; and
• Strong counselling, assessment and case management skills are vital

The successful applicant must have their own vehicle and a valid driver’s license.

PLEASE SUBMIT COVER LETTER, APPLICATION FORM AND RESUME TO:

Human Resources Manager, Ministry of Community Affairs

Email: resourcing.mincays@gov.ky

Application Deadline: 20th March, 2020.

Benefits will be determined in accordance with the Public Service Management Law, Personnel Regulations, the Public Service Pensions Law and the CINICO Health Plan as may be amended from time to time. Pension and health benefits are non-contributory.

APPLICATION FORMS

• Form [PDF]
• Form [Word]
• Guidance Notes [PDF

Professional Dancers (Ocho Rios, Jamaica) - RIU Hotels & Resorts

Hotel Riu Ocho Rios is looking for Professional Dancers.

Requirements:

• Must have experience in Ballet, Jazz and modern dance.

Interested applicants are required to send their applications to: hhrr.ori@riu.com by Monday, March 16, 2020.

Records & Information Officer (George Town, Cayman Islands) - Dept. of Community Rehabilitation

JOB DETAILS
Agency: Community Rehailitation
Reference: R0972020
Closing Date: 16-Mar-2020
Salary: CI$39,612 - CI$53,244

Job Description
RECORDS AND INFORMATION OFFICER
Department of Community Rehabilitation

The DEPARTMENT OF COMMUNITY REHABILITATION (DCR) is an arm of the Criminal Justice System that works in partnership to enhance public safety through effective offender management and victim support with an emphasis on the rehabilitation of offenders. The Department is committed to the goals of contributing to positive behavioral change, reducing recidivism, enhancing public safety, and contributing to a safer country.

The Records and Information Officer’s role and responsibilities include, but are not limited to:

• Internal operations and services relating to file requests and records management inquires
• Authorised destruction processes for the Department and disposal schedule development
• Provide Administrative support on a daily basis such as mail and check runs and deliveries
• Receive and assist visitors; answer and direct telephone enquiries
• Maintenance of the Departmental filing system
• Assist with organising and coordinating Departmental meetings and events as needed
• Respond to requests from staff within two working days and monitor external emails
• Serve as Deputy Freedom of Information Manager

Do you have?

• At minimum, an Associate Degree in Records or Information Management or related discipline
• Strong computer application skills including the Microsoft Word, Excel, and Outlook
• Working knowledge of operating a variety of standard office equipment
• Experience using records management, data storage and retrieval tools
• Experience with establishing and maintaining efficient filing systems
• Essential skills such as accuracy, attention to detail, time management problem-solving, communications (verbal and written), interpersonal relations, organization, negotiation and the ability to multi-task.
• Works well in a team environment and independently
• Ability to exercise discretion, sensitivity and courtesy and observe strict confidentiality
• Working knowledge of government systems, structures, and protocols
• Ability to exercise diplomacy in relation to working with public servants, clients and customers

How do I apply?
Submission Deadline: Friday, 16th MARCH 2020
Submit the following for consideration:
1.CI Government Employment Application Form
2.Resume
3.Relevant certificates and proof of qualifications

Addressed to:
Chief Human Resources Officer
Ministry of Financial Services and Home Affairs
133 Elgin Avenue, George Town, Grand Cayman.

Email: mfshr@gov.ky

APPLICATION FORMS

Form [PDF]

Form [Word]

Guidance Notes [PDF]

Benefits will be determined in accordance with the Public Service Management Law, Personnel Regulations, the Public Service Pensions Law and the CINICO Health Plan as may be amended from time to time. Pension and health benefits are non-contributory.

Merchandiser (St. James & Trelawny, Jamaica)

Manufacturing company is seeking an experienced Merchandiser to be a part of our sales team for St. James and Trelawny.

Requirements:

• Must own a reliable motor vehicle
• Minimum of three (3) CXC subjects including Mathematics and English Language
• Good oral and written communication skills
• At least three (3) years direct sales working experience

Qualified applicants can submit applications to:  jusgreatmfg@hotmail.com

Food Servers, etc. (Kingston, Jamaica)

A growing canteen concessionaire in Kingston seeks dynamic individuals to fill the vacancies of:

• Managers and Supervisors
• Chefs and Assistant chefs
• Cashiers
• Food Servers
• Handymen

Candidates must meet the following requirements:

• Customer focused with a warm and pleasant personality
• Reliable/dependable
• Flexible with the ability to multitask in a fast-paced environment
• At least two (2) years experience in the interested position and working in a canteen or other food service establishment
• Valid food handlers permit

Interested persons must submit application letters and resumes no later than Friday, March 13, 2020 to foodservicejobs105@gmail.com.

Administrator (Kingston, Jamaica) - Island Homes Ltd.

Experience/Qualifications:

• Excellent communication and customer service skills
• Accounting knowledge
• Proficiency in Microsoft Office Suite applications
• Five (5) CSEC subjects including Mathematics and English
• Valid driver's license with five (5) years experience
• Experience in construction industry would be an asset
• Diploma in Administrative Management

Send applications including resumes to: developments2@islandhomesja.com by March 6, 2020.

Election Day Workers (Jamaica - Island-wide) - EOJ

The Electoral Office of Jamaica is recruiting Election Day Workers from across the island.

• We are seeking honest, non-partisan, civic-minded individuals
• All applicants must be at least 18 years old and able to read and write well
• Minimum requirements: Secondary level education
• Successful applicants will receive the required training
• Election Day Workers will be compensated

Apply at the nearest EOJ Constituency Office.

Visit our website at www.ecj.com.jm for a list of constituency offices.

For further information call us at (876) 922-0425-9.

Together we can ensure free and fair elections!

Clerical Assistant, etc (Clarendon, Jamaica) - Knox Community College

Under the auspices of the United Church in Jamaica and the Cayman Islands, Knox Community College is a premier multi-disciplinary tertiary educational institution with four (4) campuses and five (5) sites.

Applications are invited for the following positions:

Watchmen (3 positions - contractual)

Applicants should possess the following minimum qualifications and experience: 

• Security training
• Secondary school certificate
• At least two (2) years experience

Assistant Bursars - two (2) positions (EIGS/BR1) Clear vacancies

Applicants should possess the following minimum qualifications and experience:

• Associate degree in Business Studies/Accounting from a recognized institution or equivalent

Or

• Successful completion of the AAT - Technical Stage/ACCA level 1 and one (1) year experience in Government Accounting or other relevant experience

Knowledge and Skills required:

• Effective communication skills both written and verbal
• Excellent unterinterper skills
• Be able to maintain confidentiality
• Proficient in the use of QuickBooks
• Knowledge of the FAA Act
• Training in Government Procurement Guidelines would be an asset

Clerical Assistant - Human Resource Department (Contractual)

Applicants should possess the following minimum qualifications:

• Associate degree in Business Administration or Management Studies or related discipline
• Five (5) CSEC/GCE subjects including English Language

Knowledge and Skills required:

• Be able to maintain confidentiality
• Computer proficient with Microsoft Office Suite applications
• Strong administrative and organization skills
• Effective communication skills both written and verbal

Applications accompanied by resumes should be submitted by February 21, 2020 to:

The Chairman

C/o The Principal

Knox Community College,

P. O. Box 52, Spalding,

Clarendon, 

Or email: knox.communitycollege@moey.gov.jm

NB: We appreciate and thank all interested applicants for their applications, however, only shortlisted candidates will be contacted.