Project Assistant (Kingston, Jamaica) - International Organization for Migration

The International Organization for Migration in Kingston is seeking a suitably qualified individual for the following position:

Project Assistant

The incumbent will provide administrative support for the International Organization for Migration Mission in Jamaica.

Salary: G-5 (UN Salary Scale)

Role Requirements:

• Assist with activities for all projects being managed by the mission
• Assist project managers in communication and liaison with government counterparts, project partners, and relevant stakeholders to ensure effective planning and implementation of project activities
• Coordinate logistics for conferences, meetings and events including organizing travel arrangements as necessary and preparing relevant materials
• Periodically update communication tools for all projects being managed by the mission and assist with the preparation of of donor reports as we as reports for meetings, conferences and events
• Assist project managers with preparing for periodic reviews and evaluation of projects
• Accompany project managers in discussions and meetings relevant to project implementation
• Review and provide input on project deliverables submitted by Consultants and all research plans, tools and reports developed by implementing partners
• Assist with the development of plans and terms of reference for all project components
• Develop concept notes and drafting of project proposals
• Comply with the "IOM Policy for a Respectful Working Environment", "IOM Confidentiality Agreement", IOM Data Protection Manual", "IOM Standards of Conduct", and the "IOM Policy on Reporting Irregular Practices, Wrongdoing and Misconduct".
• Perform such other related duties as may be assigned

Technical Competencies:

• Outstanding oral, written and interpersonal communication skills
• Excellent organizational skills
• Excellent problem resolution skills
• Excellent customer service skills
• Ability to work with minimal supervision, to multitask and cope with changing priorities
• Ability to maintain a high degree of confidentiality
• Sound integrity and judgement

Qualifications and Experience:

• University degree in the Social Sciences or a related field from an accredited academic institution
• Three (3) years of relevant professional experience in project implementation, preferably with an international organization and on matters related to migration

Applications should be submitted via email, no later than Sunday, March 29, 2020 to:

IOMKingston@iom.int with subject line Programme Assistant Vacancy.

We thank all applicants for your expressions of interest, however, only shortlisted candidates will be contacted.

**Only CARICOM nationals and residents with relevant permits are eligible for this vacancy.

Warehouse Assistant (Kingston, Jamaica) - GK Foods & Services Ltd.

GK Foods and Services Ltd (CANNING Division) invites suitably qualified applicants to fill the position of WAREHOUSE ASSISTANT.

KEY COMPETENCES AND REQUIREMENTS

• Minimum 4 CXC/O’Level passes including Mathematics & English.
• Certified forklift operator with a minimum of 18 month’s experience.
• Able to work on shifts and on weekends.
• Working knowledge of and experience with AEO standards.
• Knowledge of and experience with GMP and safety standards related to warehousing and manufacturing
• Working experience using SAP software or another inventory management system.
• Working experience in a Warehousing and Manufacturing environment (minimum 1 year).
• Working knowledge and experience using Microsoft Office programs.
• Exposure to quality systems and the general principles of ISO 9000/FSSC 22000, GMP and HACCP.
• Meticulous, with excellent organizational, analytical and communication skills.
• Strong initiative and team orientation

MAIN RESPONSIBILITIES INCLUDE:

• Move and store finished goods from multiple production lines, in keeping with agreed timelines and operating procedures;
• Load trucks and complete related documents within agreed timelines;
• Deliver and process container(s) within agreed timelines;
• Accurate and timely update of daily transactions on SAP system;
• Comply with AEO standards.
• Comply with all applicable quality, GMP, and safety standards.
• Generate daily/ weekly/ monthly reports.
• Offload trucks and containers as required. 

Qualified internal candidates are invited to apply online via http://www.gracekennedy.com/index.php/careers by April 03, 2020.

Assistant Audit Manager (Kingston, Jamaica) - Baker Tilly

Baker Tilly, chartered Accountants, is seeking to identify suitably qualified persons for the position of:

Assistant Audit Manager

The Assistant Audit Manager will be responsible for managing and coordinating the activities of the audit department by:

• Directing all operational work performed by the department, and supervision all functional areas including customer service and management of staff
• Monitoring the department's achievements against objectives, budgets and targets
• Providing effective leadership by creating a motivating environment through guiding, coaching, counseling, training and development of staff to ensure excellence in customer service, high standards of quality, performance and increased productivity
• Implementing strong project management strategies, analyses and sound problem solving initiatives to the satisfaction of clients in a timely manner
• Demonstrating consistently high ethical standards and professionalism

The ideal candidate should be:

• A qualified Chartered Accountant with ACCA/CPA designation
• Have at least three (3) years supervisory experience in external auditing
• Have a professional and mature demeanor with the ability to interact with employees and clients at all levels
• Be proficient in Microsoft Office Suite applications
• Sound knowledge of an audit software
• Have excellent oral and written communication skills
• Strong interpersonal skills
• Have sound knowledge of audit and accounting principles and practices
• Previous work experience with a Big 4 Firm would be an asset
• Have strong working knowledge of Jamaica Tax laws and Deferred Tax

Interested applicants should send résumés and letters of application no later than Tuesday, March 31, 2020 to:

Email: admin@bakertilly.com.jm

Or write to:

Human Resource Manager

Baker Tilly

28 Beechwood Avenue,

Kingston 5.

Only shortlisted candidates will be contacted.

Area Sales Manager (St. Mary, Jamaica) - JP Tropical Foods Ltd.

Description:
JP Tropical Foods Ltd., a subsidiary of Jamaica Producers Group Ltd. is seeking to recruit a highly motivated and dynamic individual to lead the sales agenda for the northern section of the island. Based in St. Mary, the role represents an exciting opportunity to be part of a well-established, highly reputable and diversified group. The Area Sales Manager will report directly to the Group Trade Manager and should be able to translate the company’s key strategic objectives into maximizing on sales targets through the management and coordination of the sales team. They must also facilitate the growth of the range of products by identifying and executing on opportunities in new channels. This high performing individual must have exceptional time management and organization skills. The individual must be sales oriented and can work in a fast-paced environment.


Duties and Responsibilities
• Follow the Company’s policies and procedures to achieve and exceed the sales team’s budgeted contract and job sales monthly.
• Support a culture of high performance through regular meetings and feedback to the team
• Support the annual sales plan to help identify growth opportunities
• Provide day-to-day communication with sales staff to encourage, inform, inspire and cover the issues that affect their work and the impact it has on our customers and our staff.
• Ensure there is strong collaboration between Sales and Operations to ensure all customers are served.
• Ensure all occupational health and safety requirements and legislation are adhered to throughout day-to-day activities.
• Ensure that team is trained, coached and developed with the ultimate
objective that they are all promotable.
• Review monthly sales results against the expectation expressed in the prior forecast.
• Monitor sales pricing.
• Build and maintain relationships with customer on an ongoing basis.
• Maintain continual correspondence between yourself and the Trade Manager on any changes that have occurred or may be occurring.
• Advise the Trade Manager of any significant activity that will affect current or future trading to a material extent.
• Provide reports and returns as specified on a timely and accurate basis.

Be sure to include the title of the position being applied for in the subject line.
Qualifications:
Candidate must be qualified in the suitable position named above.
Email applications to: careers@jpjamaica.com

Deadline: April 3, 2020.

Accounting Clerk (St. Ann, Jamaica) - Moneague College

The Moneague College is one of the premiere tertiary institutions in Jamaica. It is multi-disciplinary by nature and places emphasis on excellence in delivery of its products.

We wish to invite highly motivated and suitably qualified individuals to apply for the following position with effect from April 14, 2020.

Accounting Clerk

Under the supervision of the institution's Bursar, the Accounting Clerk (Accounts Payable) will be assigned to the Finance Division and is required to maintain and monitor the administration of the duties listed. These duties will be carried out in collaboration with other main departments of the college. The individual will be a member of the Administrative staff of the college and as such will also be expected to maintain the established code of conduct of the institution.

Summary of Duties and Responsibilities:

• Verification of invoices by retrieving and reconciling invoice discrepancies
• Accurate preparation of payment vouchers for various accounts (colour-coded)
• Accurately process cheques for all three (3) campuses; namely Main campus, Linstead campus and Port Maria campus in a timely manner
• Maintain vendor accounts by performing data entry to QuickBooks' General Ledger and all associated accounts
• Address and respond to all queries pertaining to the accounts payables function
• Liaise effectively with team members to achieve the Finance Division's targets
• Perform other duties as assigned by Supervisor

Minimum Qualifications Required:

• Associate degree in Accounting, Business Studies or Certified Accounting Technician (CAT), Association of Accounting Technician (AAT)
• Detail and results oriented
• Strong time management and organizational skills
• Effective communication skills
• Working knowledge of Windows suite of applications especially Excel
• Good knowledge of QuickBooks accounting software

Please reply no later than April 3, 2020 to:

The Chairman

C/o The Personnel Manager

Moneague College

Moneague P.O.,

St. Ann

Or

Email us: humanresource@moneaguecollege.edu.jm

We thank all applicants for their interest, however only shortlisted candidates will be contacted.

Pharmacy Technician, Pharmacist (Kingston, Jamaica) - Univ. Hospital of the West Indies

Applications are invited from suitably qualified persons to fill the position of Pharmacist and Pharmacy Technician full-time and sessional at the University Hospital of the West Indies.

Pharmacist

Under the general supervision of the Director - Pharmacy Services, the successful candidate will be expected to carry out duties and functions of registered Pharmacists according to the laws and regulations covering the practice of the pharmacy in Jamaica. Viz; the Pharmacy Act 1966, the Food and Drug Act 1964 and the Dangerous Drug Act 1948 and their regulations.

Qualifications and Attributes:

• B.Sc degree in Pharmacy from an accredited institution
• Current registration with the Pharmacy Council of Jamaica
• At least one (1) year post-registration experience
• Hospital pharmacy experience would be an asset or familiarity with Hospital pharmacy

Pharmacy Technician

The successful candidate will be expected to assist and support the registered Pharmacist in filling, sorting and packaging prescription drugs.

Qualifications and Attributes:

• Pharmacy Technician certificate from a recognized institution
• Minimum of one (1) year working experience

Applications accompanied by résumés should be submitted no later than April 1, 2020 to hrd@uhwi.gov.jm

Or 

The Senior Director, 

Human Resource Management Department,

University Hospital of the West Indies,

Mona, Kingston 7.

Librarian (Kingston, Jamaica) - National Works Agency

The National Works Agency is seeking suitably qualified individuals to fill the above mentioned position of Librarian (Level 5).

Minimum Requirements:

Qualifications and Experience:

• Bachelor's degree in Library Science or equivalent from a recognized tertiary institution
• A minimum of three (3) years work experience in Librarianship and Information Management

Skills Requirements:

• Information management
• Knowledge of computer applications required to create webpages, process and retrieve information
• Excellent research skills
• Excellent communication and interpersonal skills

Reports to: Manager - Information Resources

Summary of Duties

• Identify information needs, develop implement the requisite facilities to acquire information; materials to support policy formulation, decision making and problem solving
• Process information materials using standard rules and established procedures and practices
• Conduct adequate research to provide information where available
• Initiate and develop systems and control for the retrieval, circulation, routing and general dissemination of information materials
• Supervise the duplication of documents in keeping with intellectual property/copyright laws
• Promote the facilities and services of the library through exhibitions/displays, publications and other promotional activities.

Submitted application in writing no later than March 27, 2020 to

Manager, Personnel and Industrial Relations,

National Works Agency,

140 Maxfield Avenue,

Kingston 10 or email: recruitment@nwa.gov.jm

The National Works Agency thanks all applicants in advance for responding, however, only shortlisted applicants will be contacted.

Jnr. Human Resource Officer (Kingston, Jamaica) - Tastee

Tastee is an enduring tale of modest beginnings and tenacious pursuit of a dream. Out team serves Jamaicans everywhere through a network of 51 stores and counting! As we strengthen our lead in the industry, we are focused on nurturing a high energy, hands-on team which believes that serving the people of Jamaica is a joy! Be part of this exciting journey as we strive to continuously improve our service to Jamaica and build our brand globally.

We are looking for suitable, qualified experts to fill the vacancies below:

Junior Human Resource Officer - Industrial Relations Specialist

Tastee Jamaica Limited is seeking a Human Resource Officer with responsibility for industrial relations, who will act as the day to day liaison between Human Resources, Contractors and Contractor employers, providing consulting, coaching and problem solving assistance.

Key Responsibilities:

 The key tasks assigned to this role includes but is not limited to the following activities.

• Monitoring the internal environment and providing advice on labor related matters including threats to industrial harmony
• Overseeing the grievance and discipline administration procedures: investigating complaints, hearing and resolving grievances; advising/assisting managers and supervisors in investigating, documenting, recommending and implementing disciplinary actions where needed
• Analyzing data and making recommendations for the improvement and preservation of good employee/industrial relations
• Communicating with contractor agencies and third party Contractors
• Managing sick leaves and punctuality formation
• Any other duty assigned in keeping with general HR functions

Qualifications and Competence Requirements:

• B.Sc in Human Resource Management
• At least one (1) year experience guiding disciplinary processes

Key Competencies:

• A proven record of demonstrating superior interpersonal and communication skills including the ability to build rapport, communicate and interact effectively and professionally with individuals at all levels, both internal and external
• Ability to build and maintain trusting interpersonal relationships by utilizing effective conflict resolution techniques
• Extensive knowledge of world-class practices related to employee/industrial relations
• Proficient at preparing and presenting complex narrative and statistical reports, correspondence and other documents
• Adept at multitasking, meeting deadlines and adapting to changing priorities in a fast paced work environment
• Proficient in using Microsoft Office Suite applications especially Word and Excel

Send résumé to: applications@tasteejamaica.com

We thank all applicants for their interest in this role; however, only shortlisted candidates will be contacted.

Administrative Officer (GMG/AM 3) - (Manchester, Jamaica) - Jamaica Library Service

The Jamaica Library Service, an agency of the Ministry of Education, Youth and Information invites qualified and competent persons to fill the following positions:

Administrative Officer (GMG/AM 3)
Manchester Parish Library Network

Job Purpose:

The Administrative Officer will coordinate delegated matters pertaining to personnel and ensure the proper maintenance and upkeep of the physical facilities at the Parish and Branch libraries.

Key Responsibilities:

Manages the Human Resources Management division by:

• Interpreting the Jamaica Library Service's policies and procedures for staff
• Preparing and disseminating memoranda to outline changes in organization, administrative policies and procedures to supervise staff to improve work flow
• Coordinating the offices services including records control, housekeeping and special reports
• Participating in the orientation of new employees and providing them with information on the operations of the Parish Libraries; the employment contracts and documentation on the conditions of service

Maintains the Human Resource Management Division functions in the Parish Library by:

• Keeping up-to-date with the HR policies of the Jamaica Library Service
• Advising and assisting supervisors on personnel matters
• Participating in staff recruitment contact with advertising media, schools or other sources of man power to find suitable person to fill vacancies
• Arranging and assisting with the selection of personnel e.g. interviewing, screening and testing job applicants
• Preparing letters of appointment

Participates in staff appraisal by:

• Ensuring the preparation of performance appraisals and other forms of reports on employees
• Monitoring the implementation of performance appraisals 

1. Plans, organizes and implements staff welfare, health and safety services, recreation facilities
2. Assists with the execution of employee grievance procedures in keeping with the overall grievance procedures of Jamaica Library Service

Administers regulations governing conditions of employment by:

• Ensuring that proper procedures are followed in processing applications for vacation leave, study leave, pre-retiring benefits, leave passage loans and salary advances and other employee benefits
• Maintaining personnel records for pension purposes, gratuity payments and other scheme
• Submitting records for pension purposes to the appropriate authority on termination of employee's services

Key Competencies:

• Highly developed analytical, interpersonal and communication skills
• Sound knowledge of the Staff Orders, Public Sector Rules, Regulations, Acts and Guidelines
• Sound knowledge of the Government Procurement Procedures
• Well developed time management skills
• Strong interpersonal and negotiating skills inclusive of counseling, grievance handling and interviewing
• A high level of proficiency in the use of computer applications
• Good knowledge of event planning

Qualifications and Experience:

• University degree in Management Studies, Public or Business Administration
• Minimum of two (2) years working experience

Salary scale: $1,181,789 p.a. - $1,404,775 p.a. (As of April 1, 2020)

A written application along with résumé should be submitted no later than March 20, 2020 to:

The Director General

Jamaica Library Service

2 Tom Redcam Drive,

P.O. Box 58, Kingston 5

or

Email: hrm@jls.gov.jm

Interested persons can visit the organization's website www.jls.gov.jm for further details. Please note that only shortlisted candidates will be contacted.

Registrar (Kingston, Jamaica) - Cannabis Licensing Authority

Job Purpose:

Reporting to the Director – Human Resource Management and Administration the Registrar (PIDG/RIM 4) ensures that the operations of the Authority are enhanced and supported through effective Records Management using improved methods and techniques. The incumbent ensures that the relevant automated, integrated, effective, efficient and economical information systems are employed in Records Management to better serve the information needs of all stakeholders.

The incumbent ensures the systematic control of the Authority's records, throughout their life cycle, in order to meet the operational needs, statutory and fiscal requirements, and stakeholder expectations. The incumbent also ensures that the Authority’s records are authentic, accurate, accessible, complete, comprehensive, compliant, effective and secure.

KEY OUTPUTS
Key Responsibilities

• Ensures the provision of technological guidance to the Authority and the staff
• Collaborates with the Chief Executive Officer, other Senior Officers and Division Heads to develop and maintain the Authority’s Records Management policy;
• Develops and enforces short-term and long-term Records Management Strategy;
• Participates in the development, tracking, optimizing and enforcing of short-term and long-term Records Management budgets;
• Ensures coordination and supervision of Records Management systems and processes;
• Keeps current with emerging records management trends, and current dominant technologies in Records Management;
• Ensures the integration of Records Management with the customer service platform to serve the Authority and its stakeholders in every aspect utilizing web enabled security-controlled access portals, popular social media interfaces and mobile friendly applications/platforms;
• Oversees the design, setting up, maintaining, reviewing and documenting of records systems; identifying the most appropriate Records Management resources; advising on and implementing new records management policies, procedures and systems;
• Provides a policy framework to guide staff in the management of their records and use of the Authority's Records System;
• Ensures consultation with all Authority staff, to exchange information, present new approaches, and to discuss and effectively facilitate equipment and system changes;
• Ensures the development and implementation of retention and disposal schedules;
• Oversees the management of electronic and/or paper-based information;
• Ensures the availability and accessibility of reference materials, to include Government gazettes, reports, journals, encyclopedias, dictionaries, textbooks etc.;
• Ensures that documents and other material of historical significance and importance are preserved and made accessible increasingly through available technology in digital format;
• Ensures the provision of daily newspapers, news magazines, Journals to members of staff and public, Catalogue and Classification;
• Ensures electronic records, changes and additions are identifiable through audit trails;
• Leads in the smooth and efficient operation of the Unit through the management of daily operations;
• Establishes and implements systems for reporting of work done against stated and agreed Work Plans for the Unit;
• Establishes internal control processes required to manage and grow the Unit;
• Meets or exceeds Unit’s performance targets.
• Performs any other duties as assigned from time to time.

Human Resource Management:

• Plans, organizes and directs the work of the Unit by overseeing the development of performance targets for the Unit and staff, based on the Corporate Strategic Plan;
• Ensures that the Unit’s staff have sufficient and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
• Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and disciplinary action;
• Participates in the recruitment of staff for the Unit;
• Recommends transfer, promotion, termination and leave in accordance with established Human Resource Policies and Procedures;
• Identifies competency gaps and collaborates with the Training and Development Manager to develop and implement Staff Development and Succession Plans for the Unit to ensure adequate staff capacity;
• Monitors job specific and environmental factors, implements and promotes Health and Safety policies and mitigates and minimizes workplace hazards;
• Monitors the performance of staff and ensures effective and objective staff performance management, through timely and accurate completion of the staff appraisal process, including periodic reviews;
• Ensures that welfare issues of Unit staff are clearly identified and addressed.

Required Knowledge, Skills and Competencies

• Good Oral and Written Communication skills
• Good interpersonal skills
• Good problem solving, decision making, planning and organizing skills
• Goal/result oriented
• Ability to work in a team
• Proficient in the use of Microsoft Office Suite
• Excellent knowledge of Government Records Management practices and procedures

Minimum Required Qualification and Experience

• A Bachelor of Science degree in Social Science or Library Science from a recognized institution;
• Formal training in Records Management and Information systems, Procedures and Practices and automated technologies as it relates to Records Management;
• At least three (3) years’ experience in a related field, with at least two (2) years in a similar senior position.
• Formal training in Library Science and/or archival procedures from a recognized institution is desirable;

Special Conditions Associated with the Job

• Will be required to work late and, on the weekends,
• May be exposed to some amount of dust;
• May be required to do some amount of lifting, bending, stooping and walking;
•  Pressured working conditions with numerous critical deadlines.

Salary range $ 1,148,458- $1,365,156 per annum plus any allowance(s) attached to the post. 

The successful candidate will be offered a three (3) year contract with gratuity payable after satisfactory performance after two (2) years.

Applications should be submitted no later than Tuesday, 24 March 2020 to:

THE DIRECTOR HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT
CANNABIS LICENSING AUTHORITY
4TH FLOOR, PAN JAM BUILDING,
60 KNUTSFORD BOULEVARD,
KINGSTON 5.

EMAIL: VACANCIES@CLA.ORG.JM