Office Manager (Kingston, Jamaica) - Jamaica Tourist Board (JTB)

Applications are invited from suitably qualified persons to fill the position of Office Manager.

The successful candidate will be expected to manage offices of the JTB in a cost effective manner, implement systems and controls in order to attain the highest efficiency in the operation of the local and overseas offices.

Duties and Responsibilities include:

• Manage the company’s properties by ensuring that all buildings and equipment are maintained and consistent with the company’s image
• Ensure the security of personnel, premises and property
• Participate in the process of securing leases on properties rented by JTB
• Supervise the layout and furnishing of existing and new offices of the JTB and the installation of lighting, partitioning, air conditioning, etc
• Annually review the insurance portfolios to ensure assets are adequately coveredat competitive prices
• Monitor the JTB’s motor vehicles and make recommendations for repairs and disposal
• Arrange for the purchase or rental of office equipment
• Develop and maintain cost effective policies and procedures for the procurement of good and services required by JTB
• Supervise the preparation and execution of a Procurement Plan for the JTB
• Manage the procurement process for the JTB’s General and other insurance folios to ensure currency and adequacy
• Liaise with the JTB’s custom brokers for the clearance and or shipment of goods
• Supervise the mail/delivery/receipt operations at Head Office
• Supervise drivers, bearers/messengers/office attendants, and telephone operator. Initiate and maintain policies and procedures for the efficient management of the mail system and the telephone system at the Corporate Office
• Develop and implement a disaster preparedness and recovery management policy for the JTB
• Health and Safety: Tour the departments from time to time to identify staff needs in respect to tools and equipment. Make recommendations for their enhancement as required.
• Organize fire, hurricane and earthquake drils and do follow-up training as necessary to ensure staff readiness in the event of these happening
• In collaboration with the HRD Unit coordinate other safety and disaster mitigation interventions such as first-aid training and trauma counselling

Competencies/Knowledge and Skills:

• Good knowledge of modern office practices, techniques and methodologies
• Excellent writing, oral and reporting skills
• Good research and information gathering skills
• Excellent planning and organizational skills
• Critical attention to detail
• Good interpersonal and customer service skills

Educational Requirements:

• University degree in Administration Management/Business Administration, Management or related discipline from a recognized tertairy institution
• Three (3) to five (5) years experience in a similar capacity

Applciations with resumes should be submitted no later than Friday, November 16, 2018 to:

Senior Manager

Human Resource development

Jamaica Tourist Board

64 Knutsford Boulevard,

Kinsgton 5.

Re: “Vacancy - Office Manager”

or email:  jtbhrd@visitjamaica.com

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