Accounting Clerk (St. Ann, Jamaica) - Moneague College

The Moneague College is one of the premiere tertiary institutions in Jamaica. It is multi-disciplinary by nature and places emphasis on excellence in delivery of its products.

We wish to invite highly motivated and suitably qualified individuals to apply for the following position with effect from April 14, 2020.

Accounting Clerk

Under the supervision of the institution's Bursar, the Accounting Clerk (Accounts Payable) will be assigned to the Finance Division and is required to maintain and monitor the administration of the duties listed. These duties will be carried out in collaboration with other main departments of the college. The individual will be a member of the Administrative staff of the college and as such will also be expected to maintain the established code of conduct of the institution.

Summary of Duties and Responsibilities:

• Verification of invoices by retrieving and reconciling invoice discrepancies
• Accurate preparation of payment vouchers for various accounts (colour-coded)
• Accurately process cheques for all three (3) campuses; namely Main campus, Linstead campus and Port Maria campus in a timely manner
• Maintain vendor accounts by performing data entry to QuickBooks' General Ledger and all associated accounts
• Address and respond to all queries pertaining to the accounts payables function
• Liaise effectively with team members to achieve the Finance Division's targets
• Perform other duties as assigned by Supervisor

Minimum Qualifications Required:

• Associate degree in Accounting, Business Studies or Certified Accounting Technician (CAT), Association of Accounting Technician (AAT)
• Detail and results oriented
• Strong time management and organizational skills
• Effective communication skills
• Working knowledge of Windows suite of applications especially Excel
• Good knowledge of QuickBooks accounting software

Please reply no later than April 3, 2020 to:

The Chairman

C/o The Personnel Manager

Moneague College

Moneague P.O.,

St. Ann

Or

Email us: humanresource@moneaguecollege.edu.jm

We thank all applicants for their interest, however only shortlisted candidates will be contacted.

Pharmacy Technician, Pharmacist (Kingston, Jamaica) - Univ. Hospital of the West Indies

Applications are invited from suitably qualified persons to fill the position of Pharmacist and Pharmacy Technician full-time and sessional at the University Hospital of the West Indies.

Pharmacist

Under the general supervision of the Director - Pharmacy Services, the successful candidate will be expected to carry out duties and functions of registered Pharmacists according to the laws and regulations covering the practice of the pharmacy in Jamaica. Viz; the Pharmacy Act 1966, the Food and Drug Act 1964 and the Dangerous Drug Act 1948 and their regulations.

Qualifications and Attributes:

• B.Sc degree in Pharmacy from an accredited institution
• Current registration with the Pharmacy Council of Jamaica
• At least one (1) year post-registration experience
• Hospital pharmacy experience would be an asset or familiarity with Hospital pharmacy

Pharmacy Technician

The successful candidate will be expected to assist and support the registered Pharmacist in filling, sorting and packaging prescription drugs.

Qualifications and Attributes:

• Pharmacy Technician certificate from a recognized institution
• Minimum of one (1) year working experience

Applications accompanied by résumés should be submitted no later than April 1, 2020 to hrd@uhwi.gov.jm

Or 

The Senior Director, 

Human Resource Management Department,

University Hospital of the West Indies,

Mona, Kingston 7.

Librarian (Kingston, Jamaica) - National Works Agency

The National Works Agency is seeking suitably qualified individuals to fill the above mentioned position of Librarian (Level 5).

Minimum Requirements:

Qualifications and Experience:

• Bachelor's degree in Library Science or equivalent from a recognized tertiary institution
• A minimum of three (3) years work experience in Librarianship and Information Management

Skills Requirements:

• Information management
• Knowledge of computer applications required to create webpages, process and retrieve information
• Excellent research skills
• Excellent communication and interpersonal skills

Reports to: Manager - Information Resources

Summary of Duties

• Identify information needs, develop implement the requisite facilities to acquire information; materials to support policy formulation, decision making and problem solving
• Process information materials using standard rules and established procedures and practices
• Conduct adequate research to provide information where available
• Initiate and develop systems and control for the retrieval, circulation, routing and general dissemination of information materials
• Supervise the duplication of documents in keeping with intellectual property/copyright laws
• Promote the facilities and services of the library through exhibitions/displays, publications and other promotional activities.

Submitted application in writing no later than March 27, 2020 to

Manager, Personnel and Industrial Relations,

National Works Agency,

140 Maxfield Avenue,

Kingston 10 or email: recruitment@nwa.gov.jm

The National Works Agency thanks all applicants in advance for responding, however, only shortlisted applicants will be contacted.

Jnr. Human Resource Officer (Kingston, Jamaica) - Tastee

Tastee is an enduring tale of modest beginnings and tenacious pursuit of a dream. Out team serves Jamaicans everywhere through a network of 51 stores and counting! As we strengthen our lead in the industry, we are focused on nurturing a high energy, hands-on team which believes that serving the people of Jamaica is a joy! Be part of this exciting journey as we strive to continuously improve our service to Jamaica and build our brand globally.

We are looking for suitable, qualified experts to fill the vacancies below:

Junior Human Resource Officer - Industrial Relations Specialist

Tastee Jamaica Limited is seeking a Human Resource Officer with responsibility for industrial relations, who will act as the day to day liaison between Human Resources, Contractors and Contractor employers, providing consulting, coaching and problem solving assistance.

Key Responsibilities:

 The key tasks assigned to this role includes but is not limited to the following activities.

• Monitoring the internal environment and providing advice on labor related matters including threats to industrial harmony
• Overseeing the grievance and discipline administration procedures: investigating complaints, hearing and resolving grievances; advising/assisting managers and supervisors in investigating, documenting, recommending and implementing disciplinary actions where needed
• Analyzing data and making recommendations for the improvement and preservation of good employee/industrial relations
• Communicating with contractor agencies and third party Contractors
• Managing sick leaves and punctuality formation
• Any other duty assigned in keeping with general HR functions

Qualifications and Competence Requirements:

• B.Sc in Human Resource Management
• At least one (1) year experience guiding disciplinary processes

Key Competencies:

• A proven record of demonstrating superior interpersonal and communication skills including the ability to build rapport, communicate and interact effectively and professionally with individuals at all levels, both internal and external
• Ability to build and maintain trusting interpersonal relationships by utilizing effective conflict resolution techniques
• Extensive knowledge of world-class practices related to employee/industrial relations
• Proficient at preparing and presenting complex narrative and statistical reports, correspondence and other documents
• Adept at multitasking, meeting deadlines and adapting to changing priorities in a fast paced work environment
• Proficient in using Microsoft Office Suite applications especially Word and Excel

Send résumé to: applications@tasteejamaica.com

We thank all applicants for their interest in this role; however, only shortlisted candidates will be contacted.

Administrative Officer (GMG/AM 3) - (Manchester, Jamaica) - Jamaica Library Service

The Jamaica Library Service, an agency of the Ministry of Education, Youth and Information invites qualified and competent persons to fill the following positions:

Administrative Officer (GMG/AM 3)
Manchester Parish Library Network

Job Purpose:

The Administrative Officer will coordinate delegated matters pertaining to personnel and ensure the proper maintenance and upkeep of the physical facilities at the Parish and Branch libraries.

Key Responsibilities:

Manages the Human Resources Management division by:

• Interpreting the Jamaica Library Service's policies and procedures for staff
• Preparing and disseminating memoranda to outline changes in organization, administrative policies and procedures to supervise staff to improve work flow
• Coordinating the offices services including records control, housekeeping and special reports
• Participating in the orientation of new employees and providing them with information on the operations of the Parish Libraries; the employment contracts and documentation on the conditions of service

Maintains the Human Resource Management Division functions in the Parish Library by:

• Keeping up-to-date with the HR policies of the Jamaica Library Service
• Advising and assisting supervisors on personnel matters
• Participating in staff recruitment contact with advertising media, schools or other sources of man power to find suitable person to fill vacancies
• Arranging and assisting with the selection of personnel e.g. interviewing, screening and testing job applicants
• Preparing letters of appointment

Participates in staff appraisal by:

• Ensuring the preparation of performance appraisals and other forms of reports on employees
• Monitoring the implementation of performance appraisals 

1. Plans, organizes and implements staff welfare, health and safety services, recreation facilities
2. Assists with the execution of employee grievance procedures in keeping with the overall grievance procedures of Jamaica Library Service

Administers regulations governing conditions of employment by:

• Ensuring that proper procedures are followed in processing applications for vacation leave, study leave, pre-retiring benefits, leave passage loans and salary advances and other employee benefits
• Maintaining personnel records for pension purposes, gratuity payments and other scheme
• Submitting records for pension purposes to the appropriate authority on termination of employee's services

Key Competencies:

• Highly developed analytical, interpersonal and communication skills
• Sound knowledge of the Staff Orders, Public Sector Rules, Regulations, Acts and Guidelines
• Sound knowledge of the Government Procurement Procedures
• Well developed time management skills
• Strong interpersonal and negotiating skills inclusive of counseling, grievance handling and interviewing
• A high level of proficiency in the use of computer applications
• Good knowledge of event planning

Qualifications and Experience:

• University degree in Management Studies, Public or Business Administration
• Minimum of two (2) years working experience

Salary scale: $1,181,789 p.a. - $1,404,775 p.a. (As of April 1, 2020)

A written application along with résumé should be submitted no later than March 20, 2020 to:

The Director General

Jamaica Library Service

2 Tom Redcam Drive,

P.O. Box 58, Kingston 5

or

Email: hrm@jls.gov.jm

Interested persons can visit the organization's website www.jls.gov.jm for further details. Please note that only shortlisted candidates will be contacted.

Registrar (Kingston, Jamaica) - Cannabis Licensing Authority

Job Purpose:

Reporting to the Director – Human Resource Management and Administration the Registrar (PIDG/RIM 4) ensures that the operations of the Authority are enhanced and supported through effective Records Management using improved methods and techniques. The incumbent ensures that the relevant automated, integrated, effective, efficient and economical information systems are employed in Records Management to better serve the information needs of all stakeholders.

The incumbent ensures the systematic control of the Authority's records, throughout their life cycle, in order to meet the operational needs, statutory and fiscal requirements, and stakeholder expectations. The incumbent also ensures that the Authority’s records are authentic, accurate, accessible, complete, comprehensive, compliant, effective and secure.

KEY OUTPUTS
Key Responsibilities

• Ensures the provision of technological guidance to the Authority and the staff
• Collaborates with the Chief Executive Officer, other Senior Officers and Division Heads to develop and maintain the Authority’s Records Management policy;
• Develops and enforces short-term and long-term Records Management Strategy;
• Participates in the development, tracking, optimizing and enforcing of short-term and long-term Records Management budgets;
• Ensures coordination and supervision of Records Management systems and processes;
• Keeps current with emerging records management trends, and current dominant technologies in Records Management;
• Ensures the integration of Records Management with the customer service platform to serve the Authority and its stakeholders in every aspect utilizing web enabled security-controlled access portals, popular social media interfaces and mobile friendly applications/platforms;
• Oversees the design, setting up, maintaining, reviewing and documenting of records systems; identifying the most appropriate Records Management resources; advising on and implementing new records management policies, procedures and systems;
• Provides a policy framework to guide staff in the management of their records and use of the Authority's Records System;
• Ensures consultation with all Authority staff, to exchange information, present new approaches, and to discuss and effectively facilitate equipment and system changes;
• Ensures the development and implementation of retention and disposal schedules;
• Oversees the management of electronic and/or paper-based information;
• Ensures the availability and accessibility of reference materials, to include Government gazettes, reports, journals, encyclopedias, dictionaries, textbooks etc.;
• Ensures that documents and other material of historical significance and importance are preserved and made accessible increasingly through available technology in digital format;
• Ensures the provision of daily newspapers, news magazines, Journals to members of staff and public, Catalogue and Classification;
• Ensures electronic records, changes and additions are identifiable through audit trails;
• Leads in the smooth and efficient operation of the Unit through the management of daily operations;
• Establishes and implements systems for reporting of work done against stated and agreed Work Plans for the Unit;
• Establishes internal control processes required to manage and grow the Unit;
• Meets or exceeds Unit’s performance targets.
• Performs any other duties as assigned from time to time.

Human Resource Management:

• Plans, organizes and directs the work of the Unit by overseeing the development of performance targets for the Unit and staff, based on the Corporate Strategic Plan;
• Ensures that the Unit’s staff have sufficient and appropriate physical resources to enable them to undertake their duties efficiently and effectively;
• Provides leadership and guidance through effective planning, delegation, communication, training, mentoring, coaching and disciplinary action;
• Participates in the recruitment of staff for the Unit;
• Recommends transfer, promotion, termination and leave in accordance with established Human Resource Policies and Procedures;
• Identifies competency gaps and collaborates with the Training and Development Manager to develop and implement Staff Development and Succession Plans for the Unit to ensure adequate staff capacity;
• Monitors job specific and environmental factors, implements and promotes Health and Safety policies and mitigates and minimizes workplace hazards;
• Monitors the performance of staff and ensures effective and objective staff performance management, through timely and accurate completion of the staff appraisal process, including periodic reviews;
• Ensures that welfare issues of Unit staff are clearly identified and addressed.

Required Knowledge, Skills and Competencies

• Good Oral and Written Communication skills
• Good interpersonal skills
• Good problem solving, decision making, planning and organizing skills
• Goal/result oriented
• Ability to work in a team
• Proficient in the use of Microsoft Office Suite
• Excellent knowledge of Government Records Management practices and procedures

Minimum Required Qualification and Experience

• A Bachelor of Science degree in Social Science or Library Science from a recognized institution;
• Formal training in Records Management and Information systems, Procedures and Practices and automated technologies as it relates to Records Management;
• At least three (3) years’ experience in a related field, with at least two (2) years in a similar senior position.
• Formal training in Library Science and/or archival procedures from a recognized institution is desirable;

Special Conditions Associated with the Job

• Will be required to work late and, on the weekends,
• May be exposed to some amount of dust;
• May be required to do some amount of lifting, bending, stooping and walking;
•  Pressured working conditions with numerous critical deadlines.

Salary range $ 1,148,458- $1,365,156 per annum plus any allowance(s) attached to the post. 

The successful candidate will be offered a three (3) year contract with gratuity payable after satisfactory performance after two (2) years.

Applications should be submitted no later than Tuesday, 24 March 2020 to:

THE DIRECTOR HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT
CANNABIS LICENSING AUTHORITY
4TH FLOOR, PAN JAM BUILDING,
60 KNUTSFORD BOULEVARD,
KINGSTON 5.

EMAIL: VACANCIES@CLA.ORG.JM

Bartender, etc (Negril, Jamaica) - Merrills Beach Resorts

Negril Hotel Seeks Pastry Cook, Commis Chef and Bartender.

Preferably from the parishes of Hanover and Westmoreland. Interested applicants with at least 2 years experience in similar position should send applications to :


Deadline: March 20, 2020.
How to apply:
Send cover letter and resume to:
P.O. Box 75, Norman Manley Blvd, Negril
Email: merrilspersonnel@cwjamaica.com

Hotel Maid (Nassau, Bahamas) - Hotel vacancy

Maid needed for small hotel
Must be able to work weekends and holidays. From 8am-5pm

• Must speak some Creole
• Minimum of one year experience in hotel housekeeping or cleaning service
• Must be healthy, mature, and reliable.
• Looking for someone who has excellent housekeeping skills.
• Must have transportation, references, clean police record, and be able to work legally.

Call (242) 676-6666 and ask for Mrs. Cathy
Call after 9:00 am.

Stores Clerk (PIDG/RIM 1) - Kingston, Jamaica - Court Administration Division

Job Purpose

Under the direction of the Office Manager, the incumbent provides clerical support to the Procurement and Office Services Unit.

Key Responsibilities
 Updates and records the distribution of Office supplies, furniture and equipment in
established data base;
 Distributes requested office supplies to Branches/Units within the CAD;
 Verifies deliveries of furniture, equipment and supplies to the CAD;
 Ensures that adequate supplies are available at all times by advising the Director when the goods in stores are at a low level;
 Assists with the preparation of Procurement Sheet for meetings;
 Assists in the preparation and submission of Invoices for payments;
 Performs any other duties assigned.


Required Knowledge, Skills and Competencies
 Working knowledge of Inventory and Procurement policy guidelines
 Working knowledge of the relevant computer software applications
 Good interpersonal skills
 Good oral and written communication skills
 Ability to work in teams
 Keen eye for details

Minimum Required Qualification and Experience
 Graduated from a Secondary Institution with four (4) CXC or GCE ‘O’ Level subjects
including English Language and a numeric subject plus on-the-job training in Records
and Information Management.

Special Condition Associated with the Job
 Adverse working conditions, including dust.

Applications accompanied by résumés should be submitted no later than Monday,
23rd March, 2020 to:

Senior Director
Human Resource Management and Administration
Court Administration Division
The Towers
25 Dominica Drive
Kingston 5.

Please note that only shortlisted applicants will be contacted.

Administrative Assistant (GMG/AM 3) - Kingston, Jamaica - Postal Corporation of Jamaica

Applications are invited from suitably qualified persons to fill the following position:

Administrative Assistant (GMG/AM 3)

Job Summary

The incumbent is responsible for providing secretarial and administrative services to the Postal Corporation of Jamaica.

Key Responsibilities:

• Participates in the Administrative planning of the office to ensure that deadlines and important matters are completed
• Co-ordinates and attends meetings as required; records, prepares and disseminates minutes
• Prepares routine and official documents including Annual and Board Reports, Corporate Plan and Statistical Data
• Maintains an effective records management and information system

Required Competencies: 

• Good oral and written communication skills
• Good planning and organizational skills
• Excellent time management skills
• Proficient in the use of Microsoft Office Suite applications

Qualifications:

• Associate degree in Business Administration, Management Studies, Administrative Management or similar discipline from an accredited tertiary institution plus three (3) years related experience
• Experience in minutes taking is a must

For additional information visit our website: www.jamaicapost.gov.jm

Please forward applications with resumes no later than March 20, 2020 to the:

Director, Human Resource Management and Development

Post and Telecommunications Department

6-10 South Camp Road,

Kingston.

Email: hrunit@jamaicapost.gov.jm

NB: Only shortlisted candidates will be contacted.