Job Purpose
Under the supervision of the Director, Human Resource Management and Administration, the incumbent carries out Records Management functions for the JIPO.
Key Responsibilities
Technical/Professional:
- Maintains proper storage and retrieval of files;
- Responds promptly to the retrieval and distribution requests for applications for registration;
- Sorts and records outgoing and incoming mails and determines cost of postage and delivery method;
- Creates new applications for registration, as the need arises;
- Inspect files to ensure that they are up-to-date;
- Records requests for Bring-Ups (BUs) in the appropriate Online Register, charges files out and sends to relevant Officer;
- Assists with the annual organization wide Inventory of Records
- Updates and maintains the Electronic File Tracking System;
- Assists with the processing and transfer of records for inactive storage or destruction;
- Makes photocopies of documents as requested.
Required Knowledge, Skills and Competencies
Core:
- Good Customer Service skills
- Good Oral and Written communication
- skills
- Good Interpersonal skills
- Confidentiality
- Ability to work in team
Technical:
- Knowledge of Office Procedures
- Computer literate in Microsoft Office Suite
Minimum Required Qualification and Experience
- Four (4) CXC/GCE O’Level subjects including English Language and Mathematics;
- Certificate in Records Management would be an asset;
- One (1) year’s experience in a related field.
Special Condition Associated with the Job
- Working environment involves possible exposure to dust.
Applications accompanied by résumés should be submitted no later than
Friday, 15th February, 2019 to:
Director
Human Resource Management and Administration
Jamaica Intellectual Property Office
18 Trafalgar Road
Kingston 10
Email
: hrma@jipo.gov.jm or
info@jipo.gov.jm
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