Administrative Assistant (Kingston, Jamaica) - National Irrigation Commission Limited

Applications are invited from suitably qualified persons for the position of:

Administrative Assistant

Job Summary

Under the direct supervision of the Public Relations Specialist, the Administrative Assistant is responsible for providing general administrative support to the Public Relations Specialist and the Public Relations Unit. 

Key Responsibilities include:

• Produce Minutes of meetings as assigned
• Produce departmental and other reports as required
• Manage and maintain hard and soft copy files and records in accordance with established procedures
• Conduct administrative functions which includes booking and coordinating meetings and events, managing calendar schedules
• Liaise with internal and external stakeholders including government ministries/agencies and ensure adequate coordination and coverage of events
• Assist in the design and production of the Commission's Annual Report and educational/promotional materials (e.g. newsletters, banners, brochures, pamphlets)
• Assist in the preparation of speeches, messages and other communique
• Manage, update and monitor the Commission's website and social media platforms

Minimum Requirements:

• Current designation in Certified Administrative Professional (CAP); OR
• Diploma in Administrative Management level 4
• Certificate in Public Relations or Associate degree in Mass Communication or related field of study
• A minimum of three (3) years working experience in an administrative or public relations position
• Excellent command of the English Language and ability to communicate effectively both orally and in writing
• Proficiency in Microsoft Office Suite and other related applications
• Excellent interpersonal, customer service and team building skills
• High degree of integrity and flexibility
• Knowledge of public relations principles and practices
• Working knowledge of photography  graphic art techniques including design and layout is desirable
• Familiarity with the access to Information Act and relevant government regulations

How to apply:

Submit applications which must include a formal cover letters and detailed résumés no later than April 3, 2020 to:

The Manager, Human Resources and Industrial Relations

National Irrigation Commission Limited

P.O. Box 631,

Kingston 6.

Email:  hr@nicjamaica.com

Accounts Payable Officer (FMG/AT 3) - Kingston, Jamaica -

Job Purpose

The Accounts Payable Officer is responsible for the proper checking, posting and payments of all account payable in accordance with the Financial Administration and Audit (FAA) Act.

Key Responsibilities
Prepares payments for National Insurance Fund (NIF) and its subsidiary companies;
Verifies supporting documents accompanying requests for cheques for NIF and subsidiaries
Vets and prepares all vouchers assigned for the following:

•  The presence of the necessary bills, claims/documents, authority and that it has 
• been countersigned by the relevant Senior Officer 
•  Arithmetical accuracy e.g. the application of correct rates and the deduction of all 
• amounts deductible 
•  Adherence to contracts/agreements for the presence of valid documentation that 
• the goods and services have been received and placed on inventory 
• Adherence to the FAA Act, its regulations and instructions and all other pertinent 
• statutes 
• The accuracy of the account codes and other information recorded on the 
• voucher and all other checks as deemed necessary; 
• Maintains records of all payments as well as all routine or ongoing contracts for 
• example utilities, janitorial services and travel claims etc.; 
• Ensures that the checking of Pay Sheets, Statutory and Non-Statutory 
• Deduction Vouchers and Salary Payment Vouchers are completed and corrected in a timely manner; 
• Prepares Annual Returns for submission; 
• Ensures that annual returns such as Income Tax, National Insurance Scheme (NIS) and 
• National Housing Trust (NHT) are submitted on time; 
• Assists and guides the Accounting Clerk on:
• The maintenance of the Printed Cheque Register 
• The maintenance of the Receipt Log 
•  The maintenance of the Fixed Assets Register 
•  The preparation of daily bank lodgements;
• Assists with coding and entering Cash Book transactions on the electronic Cash Book
• System;
•  Assists with coding and entering General Ledger transactions in the Electronic General Ledger
• Prepares Audit schedules;
• Maintains Accounts Payable Sub-ledger denominated in Jamaican Dollars and United States dollars 

Required Knowledge, Skills and Competencies

• Excellent knowledge of the FAA Act 
•  Excellent knowledge of the International Financial Reporting Standards (IFRS) 
• Good knowledge in the use of Accounting Package (ACCPAC) and Microsoft 
• Applications 
• Good knowledge of GOJ Procurement procedures 
•  Good decision-making, planning and organizing skills 
•  Good problem solving and analytical skills 
• Good oral and written communication skills
• Very good time management skill 

Minimum Required Qualification and Experience

• AAT Level 3 or;
•  ACCA-CAT Level C or;
• ACCA Level 1 or;
• Diploma in Accounting from a recognized University or;
• Associate of Science Degree in Accounting, MIND, or;
• Diploma in Government Accounting, MIND, i.e. Government Accounting Levels 1, 2 and 3 or; 
• Bachelor’s Degree in Accounting or Management Studies with Accounting or BBA from a recognized University.

Applications accompanied by résumés should be submitted no later than Thursday, 2nd April, 2020 to:

Senior Director 

Human Resource Management and Development

Ministry of Labour and Social Security 

14 National Heroes Circle,

Kingston 4.

Email: resume@mlss.gov.jm

Please note that only shortlisted applicants will be contacted.

Assistant Clerk (Grand Cayman, Cayman Islands) - Legislative Assembly

JOB DETAILS

Agency: Legislative Assembly
Reference: LA001/20
Salary: CI$48,816 - CI$65,664

Job Description
PORTFOLIO OF THE CIVIL SERVICE

The Portfolio of the Civil Service is currently accepting applications, on behalf of the Legislative Assembly for the following post:

Assistant Clerk

The post holder will work with the Clerk and the Deputy Clerk to ensure the smooth management of the business of the Legislative Assembly in accordance with the Constitution, Standing Orders and other Laws regulating the Legislature and also in accordance with practice and procedure, rules and orders set down by the House and the Speaker.

Key Responsibilities include:

• Prepare Business Papers on all matters to be laid before or presented to the Legislative Assembly (LA), collate and disseminate Papers and Matters to the Speaker and Members as well as the media and public;
• Maintain LA filing system to ensure easy retrieval of House documents and files and receipting of all business to be dealt with in the House;
• Prepare and Maintain the Order Book of the LA, and a working copy file of all business of the House per sitting;
• Prepare Oaths of Allegiance or Affirmation for Members of the House and Acting Temporary Members of the LA;
• Prepare documents and correspondence to Ministries/Portfolios to action motions passed in the House;
• Compiling monthly output stats, and responding to general inquiries from the Speaker and members of the LA, members of the public and media regarding House sittings, records and other related matters;
• Assist with minutes and reports of standing and select committees of the House & preparation of bills for the creation of vellums;
• Assist with the work of the Commonwealth Parliamentary Association including the preparation of Conferences and Seminars hosted by the Branch;
• Secretary to the Parliamentary Prayer Breakfast Committee, which includes arranging Committee meetings, planning and preparing programmes, liaising with Guest Speakers, programme participants, caterers, musicians, printers, sound technician, florist, Sergeant-at-Arms in arranging Honourable Speaker’s transportation and guest invitations;
• Supervise staff members &train youth parliamentarians in House proceedings; and
• Any other duties assigned by the Clerks of the Legislative Assembly.

Candidates must have:

• The post holder must possess an Associate’s Degree in Business Administration or relevant discipline. A Bachelor’s Degree is desirable;
• Minimum of 5 years of experience working in a professional services environment covering a wide range of administrative functions and must be a team player with an eye for detail and concern for accuracy, quality and timeliness with knowledge of parliamentary practices, procedures and current affairs; and must be able to work well under pressure;
• Proficient in the use of Microsoft Office programmes including Microsoft Word, Excel, Publisher, and Adobe Acrobat
• Possess effective communication and interpersonal skills and have a good command of the English language;
• Ability to work on their own initiative; prioritize their own work, meet tight deadlines and the ability to maintain confidentiality at all times.

PLEASE SUBMIT AN APPLICATION FORM AND RESUME, PREFERABLY VIA EMAIL TO:

Finance and Administrative Officer,
Box 890
Legislative Assembly Building
Grand Cayman KY1-1103, Cayman Islands
Email: charles.bodden3@gov.ky

APPLICATION DEADLINE: 31 MARCH 2020

Benefits will be determined in accordance with the Public Service Management Law, Personnel Regulations, the Public Service Pensions Law and the CINICO Health Plan as may be amended from time to time. Pension and health benefits are non-contributory.

APPLICATION FORMS

• Form [PDF]
• Form [Word]
• Guidance Notes [PDF]

Records/Data Entry Officer (St. Dorothy's District, St. Catherine, JM) - National Irrigation Commission

Applications are invited from suitably qualified persons for the position of:

Records/Data Entry Officer (St. Dorothy's District Office)

Job Summary

Under the general supervision of the Workshop Superintendent - Stores/Mechanical, the Records/Data Entry Officer provides general administrative support and assistance within the district office by maintaining records, processing, preparing, reconciling and posting transactions and information.

Key Responsibilities:

• Maintain Inventory records of tools and equipment and other inventory items in Stores at the Dorothy's District Office
• Issue goods from the Stores as per approved requisitions and file daily requisitions
• Produce reports on Store activities as per agreed schedules or as requested
• Monitor inventory re-order levels
• Secure entry/access to Stores
• Process customer collections
• Maintain records for invoices and journal vouchers

Minimum Qualifications and Experience:

• Diploma in Management Studies or related area/Association of Accounting Technicians (AAT) Level II 
• Five (5) CSEC or GCE O' Level subjects which includes English Language, Mathematics and Accounts, and any other two (2) subjects
• Two (2) years working experience in a similar role
• Proficiency in Microsoft Office Suite applications and other related software
• Ability to communicate effectively both orally and in writing
• Positive attitude and aptitude for learning
• Good interpersonal skills
• Applicants with Bachelor's degree are welcome

Applications which includes cover letters along with detailed résumés should be submitted no later than April 3, 2020 to:

The Manager, Human Resources and Industrial Relations

National Irrigation Commission Limited

P. O. Box 631,

Kingston 6.

Or

Email: HR@nicjamaica.com

Administrative Assistant (Montego Bay, Jamaica) - Gourzong Realty Group

Gourzong Realty Group, a leading real estate company in Montego Bay, is seeking an Administrative Assistant for its front desk.

The desired candidate must have the following qualifications and experience:

• Display a mature yet pleasant attitude
• Strong work ethic
• Strong organizational skills
• Technological sound with good knowledge of Microsoft Office Suite applications including Word and Excel
• Excellent team player
• Office/administrative experience in a real estate environment would be an asset (filing, answering the phone, multitasking, etc)

In addition, the candidate must have at least five (5) CXCs including grade 1 or 2 in English. Great oral and written communication skills are required. Salary commensurate with qualifications.

Send résumé to: management@gourzongrg.com 
Deadline: March 31, 2020.

We appreciate all applications but only shortlisted candidates will be contacted.

Project Assistant (Kingston, Jamaica) - International Organization for Migration

The International Organization for Migration in Kingston is seeking a suitably qualified individual for the following position:

Project Assistant

The incumbent will provide administrative support for the International Organization for Migration Mission in Jamaica.

Salary: G-5 (UN Salary Scale)

Role Requirements:

• Assist with activities for all projects being managed by the mission
• Assist project managers in communication and liaison with government counterparts, project partners, and relevant stakeholders to ensure effective planning and implementation of project activities
• Coordinate logistics for conferences, meetings and events including organizing travel arrangements as necessary and preparing relevant materials
• Periodically update communication tools for all projects being managed by the mission and assist with the preparation of of donor reports as we as reports for meetings, conferences and events
• Assist project managers with preparing for periodic reviews and evaluation of projects
• Accompany project managers in discussions and meetings relevant to project implementation
• Review and provide input on project deliverables submitted by Consultants and all research plans, tools and reports developed by implementing partners
• Assist with the development of plans and terms of reference for all project components
• Develop concept notes and drafting of project proposals
• Comply with the "IOM Policy for a Respectful Working Environment", "IOM Confidentiality Agreement", IOM Data Protection Manual", "IOM Standards of Conduct", and the "IOM Policy on Reporting Irregular Practices, Wrongdoing and Misconduct".
• Perform such other related duties as may be assigned

Technical Competencies:

• Outstanding oral, written and interpersonal communication skills
• Excellent organizational skills
• Excellent problem resolution skills
• Excellent customer service skills
• Ability to work with minimal supervision, to multitask and cope with changing priorities
• Ability to maintain a high degree of confidentiality
• Sound integrity and judgement

Qualifications and Experience:

• University degree in the Social Sciences or a related field from an accredited academic institution
• Three (3) years of relevant professional experience in project implementation, preferably with an international organization and on matters related to migration

Applications should be submitted via email, no later than Sunday, March 29, 2020 to:

IOMKingston@iom.int with subject line Programme Assistant Vacancy.

We thank all applicants for your expressions of interest, however, only shortlisted candidates will be contacted.

**Only CARICOM nationals and residents with relevant permits are eligible for this vacancy.

Warehouse Assistant (Kingston, Jamaica) - GK Foods & Services Ltd.

GK Foods and Services Ltd (CANNING Division) invites suitably qualified applicants to fill the position of WAREHOUSE ASSISTANT.

KEY COMPETENCES AND REQUIREMENTS

• Minimum 4 CXC/O’Level passes including Mathematics & English.
• Certified forklift operator with a minimum of 18 month’s experience.
• Able to work on shifts and on weekends.
• Working knowledge of and experience with AEO standards.
• Knowledge of and experience with GMP and safety standards related to warehousing and manufacturing
• Working experience using SAP software or another inventory management system.
• Working experience in a Warehousing and Manufacturing environment (minimum 1 year).
• Working knowledge and experience using Microsoft Office programs.
• Exposure to quality systems and the general principles of ISO 9000/FSSC 22000, GMP and HACCP.
• Meticulous, with excellent organizational, analytical and communication skills.
• Strong initiative and team orientation

MAIN RESPONSIBILITIES INCLUDE:

• Move and store finished goods from multiple production lines, in keeping with agreed timelines and operating procedures;
• Load trucks and complete related documents within agreed timelines;
• Deliver and process container(s) within agreed timelines;
• Accurate and timely update of daily transactions on SAP system;
• Comply with AEO standards.
• Comply with all applicable quality, GMP, and safety standards.
• Generate daily/ weekly/ monthly reports.
• Offload trucks and containers as required. 

Qualified internal candidates are invited to apply online via http://www.gracekennedy.com/index.php/careers by April 03, 2020.

Assistant Audit Manager (Kingston, Jamaica) - Baker Tilly

Baker Tilly, chartered Accountants, is seeking to identify suitably qualified persons for the position of:

Assistant Audit Manager

The Assistant Audit Manager will be responsible for managing and coordinating the activities of the audit department by:

• Directing all operational work performed by the department, and supervision all functional areas including customer service and management of staff
• Monitoring the department's achievements against objectives, budgets and targets
• Providing effective leadership by creating a motivating environment through guiding, coaching, counseling, training and development of staff to ensure excellence in customer service, high standards of quality, performance and increased productivity
• Implementing strong project management strategies, analyses and sound problem solving initiatives to the satisfaction of clients in a timely manner
• Demonstrating consistently high ethical standards and professionalism

The ideal candidate should be:

• A qualified Chartered Accountant with ACCA/CPA designation
• Have at least three (3) years supervisory experience in external auditing
• Have a professional and mature demeanor with the ability to interact with employees and clients at all levels
• Be proficient in Microsoft Office Suite applications
• Sound knowledge of an audit software
• Have excellent oral and written communication skills
• Strong interpersonal skills
• Have sound knowledge of audit and accounting principles and practices
• Previous work experience with a Big 4 Firm would be an asset
• Have strong working knowledge of Jamaica Tax laws and Deferred Tax

Interested applicants should send résumés and letters of application no later than Tuesday, March 31, 2020 to:

Email: admin@bakertilly.com.jm

Or write to:

Human Resource Manager

Baker Tilly

28 Beechwood Avenue,

Kingston 5.

Only shortlisted candidates will be contacted.

Area Sales Manager (St. Mary, Jamaica) - JP Tropical Foods Ltd.

Description:
JP Tropical Foods Ltd., a subsidiary of Jamaica Producers Group Ltd. is seeking to recruit a highly motivated and dynamic individual to lead the sales agenda for the northern section of the island. Based in St. Mary, the role represents an exciting opportunity to be part of a well-established, highly reputable and diversified group. The Area Sales Manager will report directly to the Group Trade Manager and should be able to translate the company’s key strategic objectives into maximizing on sales targets through the management and coordination of the sales team. They must also facilitate the growth of the range of products by identifying and executing on opportunities in new channels. This high performing individual must have exceptional time management and organization skills. The individual must be sales oriented and can work in a fast-paced environment.


Duties and Responsibilities
• Follow the Company’s policies and procedures to achieve and exceed the sales team’s budgeted contract and job sales monthly.
• Support a culture of high performance through regular meetings and feedback to the team
• Support the annual sales plan to help identify growth opportunities
• Provide day-to-day communication with sales staff to encourage, inform, inspire and cover the issues that affect their work and the impact it has on our customers and our staff.
• Ensure there is strong collaboration between Sales and Operations to ensure all customers are served.
• Ensure all occupational health and safety requirements and legislation are adhered to throughout day-to-day activities.
• Ensure that team is trained, coached and developed with the ultimate
objective that they are all promotable.
• Review monthly sales results against the expectation expressed in the prior forecast.
• Monitor sales pricing.
• Build and maintain relationships with customer on an ongoing basis.
• Maintain continual correspondence between yourself and the Trade Manager on any changes that have occurred or may be occurring.
• Advise the Trade Manager of any significant activity that will affect current or future trading to a material extent.
• Provide reports and returns as specified on a timely and accurate basis.

Be sure to include the title of the position being applied for in the subject line.
Qualifications:
Candidate must be qualified in the suitable position named above.
Email applications to: careers@jpjamaica.com

Deadline: April 3, 2020.

Accounting Clerk (St. Ann, Jamaica) - Moneague College

The Moneague College is one of the premiere tertiary institutions in Jamaica. It is multi-disciplinary by nature and places emphasis on excellence in delivery of its products.

We wish to invite highly motivated and suitably qualified individuals to apply for the following position with effect from April 14, 2020.

Accounting Clerk

Under the supervision of the institution's Bursar, the Accounting Clerk (Accounts Payable) will be assigned to the Finance Division and is required to maintain and monitor the administration of the duties listed. These duties will be carried out in collaboration with other main departments of the college. The individual will be a member of the Administrative staff of the college and as such will also be expected to maintain the established code of conduct of the institution.

Summary of Duties and Responsibilities:

• Verification of invoices by retrieving and reconciling invoice discrepancies
• Accurate preparation of payment vouchers for various accounts (colour-coded)
• Accurately process cheques for all three (3) campuses; namely Main campus, Linstead campus and Port Maria campus in a timely manner
• Maintain vendor accounts by performing data entry to QuickBooks' General Ledger and all associated accounts
• Address and respond to all queries pertaining to the accounts payables function
• Liaise effectively with team members to achieve the Finance Division's targets
• Perform other duties as assigned by Supervisor

Minimum Qualifications Required:

• Associate degree in Accounting, Business Studies or Certified Accounting Technician (CAT), Association of Accounting Technician (AAT)
• Detail and results oriented
• Strong time management and organizational skills
• Effective communication skills
• Working knowledge of Windows suite of applications especially Excel
• Good knowledge of QuickBooks accounting software

Please reply no later than April 3, 2020 to:

The Chairman

C/o The Personnel Manager

Moneague College

Moneague P.O.,

St. Ann

Or

Email us: humanresource@moneaguecollege.edu.jm

We thank all applicants for their interest, however only shortlisted candidates will be contacted.